USER’S GUIDE DCP-8020 DCP-8025D
i
Safety precautions To use the DCP safely Save these instructions for later reference. WARNING There are high voltage electrodes inside the machine. Before you clean the DCP or clear a paper jam, make sure you have unplugged the power cord from the power outlet. Do not handle the plug with wet hands. Doing this might cause an electrical shock. (Example for U.K.) (Example for U.K.
To prevent injuries, be careful not to put your fingers in the area shown in the illustration. WARNING ■ When you move the DCP, grasp the side handholds that are under the scanner. Do NOT carry the DCP by holding it at the bottom. ■ Install equipment with a power cord near a socket/outlet that is easily accessible. ■ Do not use this product near appliances that use water, in a wet basement or near a swimming pool. ■ There may be a remote risk of electric shock from lightning.
Choosing a location Place your DCP on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the DCP near a telephone socket and a standard, grounded power outlet. Choose a location where the temperature remains between 10° and 32.5°C. Caution ■ Do not place near heaters, air conditioners, water, chemicals, or refrigerators. ■ Do not expose the DCP to direct sunlight, excessive heat, moisture, or dust.
Table of Contents 1 2 3 4 Introduction .......................................................................... 1-1 Using this Guide ............................................................... 1-1 Finding information................................................. 1-1 Symbols used in this Guide .................................... 1-1 DCP part names and operations ................................ 1-2 Control panel overview .....................................................
Power Save ................................................................ 4-6 Setting the Tray Use for Copy mode .......................... 4-7 Setting the LCD Contrast............................................ 4-8 Printing the System Setup List.................................... 4-8 5 6 vi Making copies ...................................................................... 5-1 Using the DCP as a copier ............................................... 5-1 Printable area .............................
The multi-purpose tray (MP tray) (For DCP-8025D) ............................................. 6-10 Printing on envelopes ............................................... 6-12 Printer operation keys..................................................... 6-17 Job Cancel................................................................ 6-17 Secure key................................................................ 6-17 Setting the Emulation Selection................................
Scanning a whole page .......................................... 8-3 Pre-Scanning to crop a portion you want to scan... 8-4 Settings in the Scanner window.................................. 8-6 Image Type............................................................. 8-6 Resolution............................................................... 8-6 Scan Type .............................................................. 8-7 Brightness............................................................... 8-7 Contrast .
Global settings............................................................ 9-5 Setting up the scanner configurations ........................ 9-6 Perform an operation from the Control Center screen..................................................................... 9-7 Scan to File....................................................................... 9-8 To access Scan to File Configurations screen ........... 9-8 Scanner settings.........................................................
Scan to E-mail .............................................................. 10-17 File attachments ..................................................... 10-19 Scanner settings..................................................... 10-20 Scan to OCR (Word Processing program) ................... 10-21 Scan to Graphics application (example: Microsoft Paint) ......................................... 10-23 Copy .......................................................................
13 14 Network Scanning ............................................................. 12-1 Registering your PC with the DCP ........................... 12-1 Using the Scan key......................................................... 12-5 Scan to E-mail (PC).................................................. 12-5 Scan to Image .......................................................... 12-7 Scan to OCR ............................................................ 12-8 Scan to File..........................
15 G S 16 xii Optional accessories ......................................................... 15-1 Memory board................................................................. 15-1 Installing the optional memory board........................ 15-2 Network (LAN) board ...................................................... 15-5 Before starting installation ........................................ 15-6 Step 1: Hardware installation....................................
1 Introduction Using this Guide Thank you for buying a Brother Digital Copier Printer (DCP). Your DCP-8020 or DCP-8025D is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your DCP by taking a few minutes to read this Guide. Finding information All the chapter headings and sub-headings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.
DCP part names and operations ■ Front view 4 Automatic Document Feeder (ADF) 5 ADF Document Support Extension 6 ADF Document Output Support Flap 3 Face-down Output Tray Support Flap with Extension 7 Document Cover 2 Front Cover Release Button 8 Control Panel 1 (DCP-8020) Manual Feed Tray (DCP-8025D) Multi-purpose Tray (MP Tray) 9 Power Switch 10 Front Cover 11 Paper Tray (Tray #1) No. Name Description 1 (DCP-8020) Manual Feed Tray (DCP-8025D) Multi-purpose Tray (MP Tray) Load paper here.
No. Name Description 6 ADF Document Output Support Flap Unfold to prevent the scanned pages from sliding off the DCP. 7 Document Cover Open to place the document on the scanner glass. 8 Control Panel Use the keys and display to control the DCP. 9 Power Switch Switch it on or off. 10 Front Cover Open to install a toner cartridge or drum unit. 11 Paper Tray (Tray #1) Load paper here.
■ Back view 16 ADF Cover 15 Face-up Output Tray (Back Output Tray) 14 AC Power Connector 17 USB Interface Connector 13 Duplex Tray (DCP-8025D) 18 Parallel Interface Connector 12 Paper Adjustment Lever for Duplex Printing (DCP-8025D) No. Name Description 12 Paper Adjustment Lever for Duplex Printing (DCP-8025D) Use to match your paper size for duplex printing. 13 Duplex Tray (DCP-8025D) Slide out to remove paper jammed inside the DCP. 14 AC Power Connector Connect the AC Power Connector here.
■ Inside view (Document cover open) 22 Document Cover 23 White Film 21 Scanner Lock Lever 20 Glass Strip 19 Document Guidelines 24 Scanner Glass No. Name Description 19 Document Guidelines Use to center the document on the scanner glass. 20 Glass Strip This is used to scan documents when using the ADF. 21 Scanner Lock Lever Use to lock/unlock the scanner when relocating the DCP. 22 Document Cover Open to place the document on the scanner glass.
Control panel overview DCP-8020 and DCP-8025D have similar control panel keys. 2 1 3 9 1 Print keys: Secure Lets you print out data saved in memory by entering your four-digit password. Job Cancel Clears data from the printer memory. 2 Status LED (Light-Emitting Diode) The LED will flash and change color depending on the DCP status. 3 5-Line Liquid Crystal Display (LCD) Displays messages on the screen to help you to set up and use your DCP.
3 4 5 7 6 9 8 5 Copy keys Duplex/N in 1 (For DCP-8025D) You can choose Duplex to copy on both sides of the paper or N in 1 to copy 2 or 4 pages onto one page. (Temporary Settings): Enlarge/Reduce Lets you reduce or enlarge copies depending upon the ratio you select. Contrast Lets you make a copy that is lighter or darker than the original. Quality Lets you select the copy quality for your type of original. Tray Select You can select which tray you would like to use for the next copy.
Status LED indications The Status LED (Light Emitting Diode) will flash and change color depending on the DCP status. The LED indications shown in the table below are used in the illustrations in this chapter. LED LED status LED is off. LED is on. Green Yellow Red LED is blinking. Green LED Yellow Red DCP status Description Sleep Mode The power switch is off or the DCP is in Sleep mode or Power save mode. Warming Up The DCP is warming up for printing. Ready The DCP is ready to print.
LED DCP status Description Service error Follow the steps below. 1. Turn off the power switch. 2. Wait a few seconds, and then turn it back on and try to print again. If you cannot clear the error and see the same service call indication after turning the DCP back on, call your dealer or Brother authorized service center. Cover open The cover is open. Close the cover. (See Error messages on page 14-1.) Toner empty Replace the toner cartridge with a new one.
Inserting Originals for copying (and scanning) You can copy from either the ADF (automatic document feeder) or from the scanner glass. Using the ADF (automatic document feeder) The automatic document feeder (ADF) can hold up to 50 pages, feeding each one individually through the DCP. Use standard (20 lb/75g/m2) paper when using the ADF. Always fan the pages well and stagger them.
4 Adjust the paper guides to fit the width of your documents. The documents are Face Up in the ADF ADF Document Output Support Flap 5 Press Start. The DCP starts scanning the first page.
Using the scanner glass You can use the scanner glass to copy one page at a time, or pages of a book. To use the scanner glass, the ADF must be empty. You can make multiple copies; however, if you want them sorted you must use the ADF. 1 Lift the Document Cover. Originals are Face Down on the Scanner Glass 2 3 4 Using the document guidelines on the left, center the original face down on the scanner glass and close the document cover. Using the numeric keys, enter the number of copies you want (up to 99).
2 Paper About paper Type and size of paper The DCP loads paper from the installed paper tray, manual feed tray, multi-purpose tray or optional lower tray.
Caution Do not use ink jet paper. It may cause a paper jam and damage your DCP. The output quality depends on the paper type and paper brand. Visit us at http://solutions.brother.com and check the latest recommendations for paper that can be used with the DCP-8020 and DCP-8025D. Choosing acceptable paper We recommend that you test paper (especially special sizes and types of paper) on the DCP before purchasing large quantities. ■ Avoid feeding label sheets that are partly used or your DCP will be damaged.
Paper capacity of the paper trays Paper size Number of sheets Multi-purpose tray (MP tray) (DCP-8025D) Width: 69.8 to 220 mm Height: 116 to 406.4 mm 50 sheets (80 g/m2) Manual feed tray (DCP-8020) Width: 69.8 to 220 mm Height: 116 to 406.
Paper specifications for each paper tray Model Paper types Paper weights Paper sizes DCP-8020 DCP-8025D Multipurpose tray N/A Plain paper, Bond paper, Recycled paper, Envelope*1, Labels*2, and Transparency*2 Manual feed tray Plain paper, Bond paper, Recycled paper, Envelope, Labels, and Transparency N/A Paper tray Plain paper, Recycled paper, and Transparency*2 Optional Lower tray Plain paper, Recycled paper, and Transparency*2 Multipurpose tray N/A 60 to 161 g/m2 Manual feed tray 60 to 1
How to load paper To load paper or other media in the paper tray 1 Pull the paper tray completely out of the DCP. 2 While pressing the paper guide release lever, slide the adjusters to fit the paper size. Check that the guides are firmly in the slots. For Legal size paper, press the universal guide release button and pull out the back of the paper tray.
3 4 Fan the stack of paper well to avoid paper jams and misfeeds. Put paper in the paper tray. Check that the paper is flat in the tray, below the maximum paper mark, and that the paper guide is flush against the paper stack. Up to here. 5 Put the paper tray firmly back in the DCP and unfold the support flap before you use the DCP. Support Flap When you put paper in the paper tray, please remember the following: ■ The side to be printed on must be face down.
To load paper or other media in the manual feed tray (For DCP-8020) When printing envelopes and labels you should only use the manual feed tray. 1 Open the manual feed tray. Slide the paper guides to fit the paper size. 2 Using both hands put paper in the manual feed tray until the front edge of the paper touches the paper feed roller. Hold the paper in this position until the DCP automatically feeds the paper in for a short distance, and then let go of the paper.
When you put paper in the manual feed, please remember the following: ■ The side to be printed on must be face up. ■ Put the leading edge (top of the paper) in first and push it gently into the tray. ■ Make sure that the paper is straight and in the proper position on the manual feed tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam. ■ Do not put more than one sheet of paper or envelope in the manual feed tray at any one time, or it may cause a jam.
To load paper or other media in the multi-purpose tray (MP tray) (For DCP-8025D) When printing envelopes and labels you should only use the multi-purpose tray. 1 Open the MP tray and lower it gently. 2 Pull out and unfold the MP tray support flap.
3 When loading paper in the MP tray, make sure it touches the back of the tray. ■ Make sure that the paper is straight and in the proper position on the MP tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam. ■ You can place up to 3 envelopes or up to 50 sheets of 80 g/m2 paper in the MP tray. 4 While pressing the paper-guide release lever, slide the paper guide to fit the paper size.
To use Automatic Duplexing for copy and print operations (For DCP-8025D) If you want to print on both sides of the paper using the Duplex feature for copy or print, you will need to set the Paper Adjustment Lever to the size of paper you are using. This feature is available for A4, Letter or Legal size paper. (See Duplex/N in 1 on page 5-12 and Two-sided printing (Duplex Printing) on page 6-3.) 1 2 Load paper in the Paper Tray or Multi-purpose Tray.
3 On-screen programming User-friendly programming Your DCP is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your DCP has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your DCP. All you need to do is follow the instructions as they guide you through the menu selections and programming options.
Navigation keys * Access the menu * Go to the next menu level * Accept an option * Exit the menu by pressing repeatedly * Go back to the previous menu level * Scroll through the current menu level * Go back to the previous menu level * Go forward to the next menu level * Exit the menu You can access the menu mode by pressing Menu. When you enter the menu, the LCD scrolls. Press 1 for General Setup menu 1.General Setup 2.Copy —OR— 3.Printer Press 2 for Copy menu 4.
The LCD will then show the next menu level. Press or to scroll to your next menu selection. Press Set. When you finish setting an option, the LCD shows Accepted. Use to scroll backward if you passed your choices or want to save keystrokes. The current setting is always the option with “ ”.
Press the Menu numbers. (ex. Press 1, 1 for Paper Type) —OR— to select to select to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 1.General Setup 1.Paper Type 1.MP Tray (DCP-8025D) Thin Plain Thick Thicker Transparency Sets the type of paper in the Multi-purpose tray. 4-1 2.Tray #1 (This menu only appears if you have the optional tray #2.) Thin Plain Thick Thicker Transparency Sets the type of paper in paper tray #1. 4-1 3.
Press the Menu numbers. (ex. Press 1, 1 for Paper Type) —OR— to select to select to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 1.General Setup (Continued) 3.Beeper — Low Med High Off Adjusts the volume level of the beeper. 4-4 4.Ecology 1.Toner Save On Off Increases the life of the toner cartridge. 4-4 2.Sleep Time (00-99) 05Min Conserves power. 4-5 3.Power Save On Off Power Save Mode. 4-6 5.
Press the Menu numbers. (ex. Press 1, 1 for Paper Type) —OR— to select to select to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 1.General Setup (Continued) 7.Page Counter (For DCP-8020) 8.Page Counter (For DCP-8025D) (If you have the optional tray #2, see page 3-10.) — Total Copy Print List Lets you check the number of total pages the DCP has printed so far. 14-32 8.System Setup (For DCP-8020) 9.
Press the Menu numbers. (ex. Press 1, 1 for Paper Type) —OR— to select Main Menu Submenu 2.Copy 1.Quality 3.Printer to select Menu Selections to accept to exit Options Descriptions Page Text Photo Auto Selects the Copy resolution for your type of original. 5-9 Adjusts the contrast for copies. 5-10 2.Contrast — 1.Emulation — Auto HP LaserJet BR-Script 3 Selects the Emulation mode. 6-18 2.Print Options 1.Internal Font — 6-19 2.
Press the Menu numbers. (ex. Press 1, 1 for Paper Type) —OR— to select to select to accept to exit If you installed optional LAN board (NC-9100h), the LCD shows the following LAN menu. (See the Network User’s Guide on the CD-ROM.) Main Menu Submenu Menu Selections Options Descriptions 4.LAN (option) 1.Setup TCP/IP 1.BOOT Method Auto Static RARP BOOTP DHCP You can choose the BOOT method that best suits you needs. 2.IP Address [000-255]. [000-255]. [000-255]. [000-255] Enter the IP address.
Press the Menu numbers. (ex. Press 1, 1 for Paper Type) —OR— to select to select to accept to exit (See the Network User’s Guide on the CD-ROM.) Main Menu Submenu Menu Selections Options Descriptions 4.LAN (option) (Continued) 1.Setup TCP/IP (Continued) 9.APIPA On Off Automatically allocates the IP address from the link-local address range. 2.Setup Misc. 1.Netware On Off Select On to use the DCP on a Netware network. 2.Net Frame Auto 8023 ENET 8022 SNAP Lets you specify the frame type.
If you have the optional paper tray, the LCD displays these menu options. (For DCP-8020 with the optional paper tray #2) Main Menu Submenu Menu Selections Options Descriptions Page 1.General Setup 5.Tray Use: Copy — Tray#1 Only Tray#2 Only Auto Select the tray that will be used for copying. 4-7 6.LCD Contrast — Adjusts the contrast of the LCD. 4-8 7.Drum Life — — You can check the percentage of drum life that remains available. 14-32 8.
Key Operations table You can use the keys on the control panel to conveniently choose temporary copy settings and access the scanning operations. The Key Operations Table below will help you understand the options they provide. Temporary keys Options Descriptions Page Secure — Print data saved in the memory by entering your four-digit password. 6-17 Job Cancel — Clear data from the printer memory.
s 4 Getting started General Setup Setting the Paper Type To get the best print quality, set the DCP for the type of paper you are using. For DCP-8020 1 Press Menu, 1, 1. 11.Paper Type ▲ Plain —OR— Thick ▼ Thicker If you have the optional paper tray, ▲▼ & Set Select press Menu, 1, 1, 1 to set the 11.Paper Type paper type for Tray #1 or Menu, 1, 1, 2 to set the paper type for 1.Tray #1 Tray #2. 2.Tray #2 Select ▲▼ & Set 2 Press or to select Thin, Plain, Thick, Thicker or Transparency. 3 Press Set.
For DCP-8025D 1 Press Menu, 1, 1, 1 to set the 11.Paper Type 1.MP Tray paper type for MP Tray. 2.Tray #1 —OR— 3.Tray #2 Select ▲▼ & Set Press Menu, 1, 1, 2 to set the paper type for Tray #1. —OR— If you have the optional paper tray, press Menu, 1, 1, 3 to set the paper type for Tray #2. 2 Press or to select Thin, 11.Paper Type 1.MP Tray Plain, Thick, Thicker or ▲ Plain Transparency. ▼ Thick 3 Press Set. Select ▲▼ & Set 4 Press Stop/Exit.
Setting the Paper Size You can use eight sizes of paper for printing copies: A4, letter, legal, executive, A5, A6, B5 and B6. When you change the size of paper in the DCP, you will need to change the setting for Paper Size at the same time so your DCP can fit reduced copy on the page. 1 Press Menu, 1, 2. 12.Paper Size ▲ A4 2 Press or to select A4, Letter Letter, Legal, Executive, A5, ▼ Legal A6, B5 or B6. Select ▲▼ & Set Press Set. 3 Press Stop/Exit.
Setting the Beeper Volume You can change the beeper volume. The default setting is Med. When the beeper is on, the DCP beeps every time you press a key or make a mistake. 1 Press Menu, 1, 3. 13.Beeper ▲ Med 2 Press or to select your High option. ▼ Off Select ▲▼ & Set (Low, Med, High or Off) Press Set. 3 Press Stop/Exit. Toner Save You can conserve toner using this feature. When you set Toner Save to On, print appears somewhat lighter. The default setting is Off. 1 Press Menu, 1, 4, 1. 14.Ecology 1.
Sleep Time Setting the Sleep Time reduces power consumption by turning off the fuser inside the DCP, while it is idle. You can choose how long the DCP is idle (from 00 to 99 minutes) before it goes into sleep mode. The timer is automatically reset when the DCP receives PC data, or makes a copy. The factory setting is 05 minutes. While the DCP is in sleep mode, you will see Sleep on the LCD.
Power Save Setting Power Save mode reduces power consumption. If Power Save Mode is switched On, when the DCP is idle and the scanner lamp is turned off, it drops into power save mode in approx. 10 minutes automatically. 1 Press Menu, 1, 4, 3. 14.Ecology 3.Power Save 2 Press or to select On (or ▲ On Off). ▼ Off Select ▲▼ & Set 3 Press Set when the screen displays your selection. 4 Press Stop/Exit.
Setting the Tray Use for Copy mode If your DCP is a DCP-8020 without the optional tray #2, you can skip this setting. DCP-8020 The default setting of Auto allows *1your DCP to choose the optional Tray #2 when paper is out in Tray #1 or *2when the size of the document will fit best on the paper in Tray #2. 1 Press Menu, 1, 5. 15.Tray Use: Copy ▲ Tray#1 Only 2 Press or to select Tray#1 Tray#2 Only Only, Tray#2 Only, or Auto. ▼ Auto Select ▲▼ & Set 3 Press Set. 4 Press Stop/Exit.
Setting the LCD Contrast You can change the contrast to help the LCD look lighter or darker. 1 (DCP-8020) Press Menu, 1, 5. 16.LCD Contrast (DCP-8025D) Press Menu, 1, 6. + —OR— Select & Set If you have the optional tray #2, press Menu, 1, 6. 2 Press to increase the contrast. —OR— Press to decrease the contrast. Press Set. 3 Press Stop/Exit. Printing the System Setup List You can print a list of various settings. 1 (DCP-8020) Press Menu, 1, 8. (DCP-8025D) Press Menu, 1, 9.
5 Making copies Using the DCP as a copier You can use your DCP as a copier, making up to 99 copies at a time. Printable area The printable area of your DCP begins at approximately 2 mm from both ends and 3 mm from the top or bottom of the paper.
Temporary copy settings You can improve your copies by using the Temporary Copy Keys: Enlarge/Reduce, Contrast, Quality, Tray Select, Sort and N in 1 (For DCP-8020) or Duplex/N in 1 (For DCP-8025D). These settings are temporary, and the DCP returns to its default settings 1 minute after it finishes copying. If you want to use these temporary settings again, place the next document in the ADF or on the scanner glass within that time.
Making a single copy from the ADF 1 2 Place the document face up in the ADF. Press Start. Do NOT pull on the document while copying is in progress. To stop copying and eject the document, press Stop/Exit. Making multiple copies from the ADF 1 2 3 Insert the document face up in the ADF. Use the numeric keys to enter the number of copies you want (up to 99). Press Start. To sort the copies, press the Sort key.
Single or multiple copies using the scanner glass You can make multiple copies using the scanner glass. Multiple copies will be stacked (all copies of page 1, then all copies of page 2, and so on). Use the Temporary Copy keys to choose more settings. (See Using the Copy keys (Temporary settings) on page 5-6.) 1 Lift the Document Cover.
Out of Memory message If the Out of Memory message appears, press Stop/Exit to cancel or press Start to copy scanned pages. You will need to clear some jobs from the memory before you can continue. Out of Memory Copy:Press Start Quit:Press Stop Then if this error message appears more than once you may wish to consider increasing the memory size. For more information on how to increase the memory size, see Memory board on page 15-1.
Using the Copy keys (Temporary settings) When you want to change the settings only for the next copy, use the Temporary Copy keys. Temporary Copy keys You can use different combinations. The large LCD shows your current Copy mode settings.
Enlarge/Reduce You can select the following enlargement or reduction ratios. Auto sets the DCP to calculate the reduction ratio that fits the size of your paper. Custom allows you to enter a ratio from 25% to 400%. Press Enlarge/Reduce 100% 104% (EXE → LTR) 141% (A5 → A4) 200% Auto Custom (25 - 400%) 50% 70% (A4 → A5) 78% (LGL → LTR) 83% (LGL → A4) 85% (LTR → EXE) 91% (Full Page) 94% (A4 → LTR) 97% (LTR → A4) Auto appears only when you place the document in the ADF.
5 6 Press or to select the enlargement or reduction ratio you want. Press Set. —OR— You can select Custom (25-400%) and press Set. Use the dial pad to enter an enlargement or reduction ratio from 25% to 400%. Press Set. (For example, press 5 3 to enter 53%.) Press Start. —OR— Press other temporary copy keys for more settings. ■ Special Copy Options (2in1, 4in1 or Poster) are not available with Enlarge/Reduce. ■ Auto is not available with the scanner glass.
Quality (type of document) You can select the Quality for your type of document. The default setting is Auto, which is used for documents that contain both text and photographs. Text is used for documents containing only text. Photo is used for copying photographs. 1 Place the document face up in the ADF, or face down on the scanner glass. 2 Use the numeric keys to enter the number of copies you want (up to 99). 3 Press Quality. 4 Press or to choose the type of document (Auto, Text or Photo). Press Set.
Contrast You can adjust copy contrast to make copies darker or lighter. 1 Place the document face up in the ADF, or face down on the scanner glass. 2 Use the numeric keys to enter the number of copies you want (up to 99). 3 Press Contrast. 4 Press to make a copy lighter. —OR— Press to make a copy darker. Press Set. 5 Press Start. —OR— Press other Temporary Copy keys for more settings.
Tray Select You can change the tray use only for the next copy. 1 Place the document face up in the ADF, or face down on the scanner glass. 2 Use the numeric keys to enter the number of copies you want (up to 99). 3 Press Tray Select. 4 Press or to select the tray usage. Press Set. 5 Press Start. —OR— Press other Temporary Copy keys for more settings.
Duplex/N in 1 ‘Duplex’ prints on both sides of the paper.
Level 2 Option Duplex(2 in 1) (DCP-8025D) — Portrait1 document 1 Portrait2 1 Landscape1 Finished Layout 1 2 3 1 2 2 2 1 1 2 Landscape2 1 2 Portrait1 1 Portrait2 1 Landscape1 1 2 2 2 1 2 Landscape2 1 2 Poster 3 5 1 2 4 1 2 3 5 1 3 4 5 — 5 Duplex(4 in 1) (DCP-8025D) 3 1 3 Press Duplex/N in 1 (DCP-8025D) N in 1 (DCP-8020) Level 1 3 Temporary key — 1 Off — — — MAKING COPIES 5 - 13
Duplex/N in 1 copy N in 1 copy You can save paper by copying either two or four pages onto one page. Please make sure paper size is set to A4, Letter or Legal. 1 Place the document face up in the ADF, or face down on the scanner glass. 2 Use the numeric keys to enter the number of copies you want (up to 99). 3 Press Duplex/N in 1. Press Set to select N in 1. 4 Press or to select 2 in 1 (P), 2 in 1 (L), 4 in 1 (P) or 4 in 1 (L). Press Set. 5 If your are ready to copy, go to Enlg/Red:100% Quality :Auto Step7.
8 9 10 Select 1 and press Set, or press 1, Flatbed Copy: Next Page? to copy next page. 1.Yes Repeat Steps 7 and 8 for each 2.No Select▲▼ & Set page of the layout. After all the pages of the document have been scanned, select 2 and press Set, or press 2, to print. ■ (P) means Portrait and (L) means Landscape. ■ You can also combine the N in 1 and Duplex operations. (See Duplex (2 in 1) and Duplex (4 in 1) (For DCP-8025D) on page 5-19.
Poster You can make a poster size copy of a photograph. You must use the scanner glass. 1 2 3 Place the document face down on the scanner glass. Press Duplex/N in 1 and or to select Poster. Press Set. Press Start. The DCP starts scans the original and prints the pages for the poster. For poster copies, you cannot make more than one copy or use the Enlarge/Reduce setting.
Duplex (1 in 1) (For DCP-8025D) Make a double-sided copy from a single-sided document 1 2 1 2 1 2 3 4 5 6 7 8 Place the document face up in the ADF, or face down the scanner glass. Use the numeric keys to enter the number of copies you want (up to 99). Press Duplex/N in 1 and or to select Duplex(1 in 1). Press Set. Press or to select Portrait1, Portrait2, Landscape1 or Landscape2. —OR— If you select Portrait1 or Landscape2, go to Step 6. Press Set.
Make a double-sided copy from a double-sided document (Not available for multiple copies) 1 1 1 2 3 4 5 6 7 2 2 Place the document face up in the ADF. Press Duplex/N in 1 and or to select Duplex(1 in 1). Press Set. Press or to select Portrait2 or Landscape1. Press Set. Press or to select Double Sided for the document. Press Set. Press Start. Make sure that you have put the documents in the ADF as shown on the LCD and press Start.
Duplex (2 in 1) and Duplex (4 in 1) (For DCP-8025D) 1 2 3 4 5 6 7 Place the document face up in the ADF, or face down on the scanner glass. Use the numeric keys to enter the number of copies you want (up to 99). Press Duplex/N in 1 and or to select Duplex(2 in 1) or Duplex(4 in 1). Press Set. Press or to select Portrait1, Portrait2, Landscape1 or Landscape2. Press Set. Press Start to scan the document. If you placed the document in the ADF, the DCP starts printing.
Changing the default copy settings You can adjust the copy settings that are shown in the chart. These settings will stay until you change them again. Submenu Menu Selections Options Factory Settings 1.Quality — Text Auto Photo Auto 2.Contrast — - + + + + + - + Quality 1 2 3 Press Menu, 2, 1. Press or to select Text, Photo or Auto. Press Set. Press Stop/Exit. 21.Quality ▲ Auto Text ▼ Photo Select ▲▼ & Set Contrast You can change the contrast to help an image look lighter or darker.
6 Using the DCP as a printer Using the Brother DCP-8020, DCP-8025D printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at: http://solutions.
How to print your document When the DCP receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. 1 From your computer select the Print command. If your computer is also connected to any other printers, select Brother DCP-8020 or DCP-8025D (USB) Printer as your printer driver from the Print or Print Settings menu in your software application, and then click on OK to begin printing.
Simultaneous printing and scanning Your DCP can print from your computer while scanning the document into the computer. Two-sided printing (Duplex Printing) The supplied printer driver supports duplex printing. (For more information, see Duplex Printing on page 7-6.) Automatic Duplex Printing (For DCP-8025D) In this mode, the DCP prints on both sides of the A4, Letter or Legal paper automatically. 1 Open the Properties dialog box in the printer driver.
Manual Duplex Printing The DCP prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or very thick paper is not recommended. We recommend 75 to 90 g/m2 paper.
Face-down output tray The DCP ejects paper with printed surfaces face down into the output tray in the front of the DCP. Unfold the support flap to support the printed pages. When printing transparencies, remove each one from the support flap after it exits the DCP. Support Flap with Extension Printing on plain paper The manual feed tray (For DCP-8020) The DCP automatically turns on the Manual Feed mode when you put paper in the manual feed tray.
4 Using both hands put paper in the manual feed tray until the front edge of the paper touches the paper feed roller and the DCP grips the paper. ■ Make sure that the paper is straight and in the proper position on the manual feed tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam. ■ Do not put more than one piece of paper in the manual feed tray at any one time, or it may cause a jam.
4 When loading paper in the MP tray, make sure it touches the back of the tray. Paper-Guide Release Lever Make sure that the paper is straight and in the proper position on the MP tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam. 5 While pressing the paper-guide release lever, slide the paper guide to fit the paper size. When you put paper in the MP tray, please remember the following: ■ The side to be printed on must be face up.
Printing on thicker paper and card stock When the back output tray is pulled down, the DCP has a straight paper path from the manual feed tray or the MP tray through to the back of the DCP. Use this paper feed and output method when you want to print on thicker (106 - 161 g/m2) paper or card stock. The manual feed tray (For DCP-8020) 1 2 3 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver.
4 Using both hands put the paper in the manual feed tray until the front edge of the paper touches the paper feed roller and the DCP grips the paper. ■ Make sure that the paper is straight and in the proper position in the manual feed tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam. ■ Do not put more than one piece of paper in the manual feed tray at any one time, or it may cause a jam. 5 6 7 Send the print data to the DCP.
The multi-purpose tray (MP tray) (For DCP-8025D) 1 2 3 4 5 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Thick paper or Thicker paper Paper Source: MP Tray Open the back output tray, and then unfold the face-up output tray support if necessary. Open the MP tray and lower it gently. Pull out the MP tray support flap. When putting paper in the MP tray, make sure it touches the back of the tray.
6 While pressing the paper-guide release lever, slide the paper guide to fit the paper size. When you put paper in the MP tray, please remember the following; ■ During printing, the inside tray rises to feed paper into the DCP. ■ The side to be printed on must be face up. ■ Put the leading edge (top of the paper) in first and push it gently into the tray. 7 8 Send the print data to the DCP. When you have finished the print job, close the back output tray.
Printing on envelopes To print on envelopes use manual feed tray or multi-purpose tray. ■ The DCP automatically turns on the Manual Feed mode when you put paper in the manual feed tray. ■ All sides should be properly folded without any wrinkles or creases. 1 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Envelope, Env.thin or Env.
For DCP-8020: 2 Open the back output tray. 3 Open the manual feed tray. Slide the paper guides to fit the envelope size. If envelopes are creased after they have been printed: At the back of the DCP, open the back output tray and push down the blue tabs at the left and right hand sides (as shown in the figure on the next page). When you have finished printing your envelopes, close the back output tray to reset the two blue tabs back to their original position.
4 Using both hands put the envelope in the manual feed tray until the front edge of the envelope touches the paper feed roller and the DCP will grip the envelope. ■ Make sure the envelope is straight as you insert it in the manual feed tray. If it is not, the envelope may not be fed properly, resulting in a skewed printout or a jam. ■ Do not put more than one envelope in the manual feed tray at any one time, or it may cause a jam.
For DCP-8025D: 2 Open the back output tray, and then pull out the face-up output tray support if necessary. 3 4 Open the MP tray and lower it gently. Pull out the MP tray support flap. If envelopes are creased after they have been printed: At the back of the DCP, open the back output tray and push down the blue tabs at the left and right hand sides (as shown in the figure on the next page).
5 Put the envelopes in the MP tray so that they touch the back of the tray. Do not put more than 3 envelopes in the MP tray at any one time, or it may cause a jam. Make sure that the envelopes are neatly stacked and in the proper position in the MP tray. If they are not, the envelopes may not be fed properly, resulting in a skewed printout or a jam. 6 Press and slide the paper-width guide to fit the envelope size.
Printer operation keys Job Cancel You can clear data from the memory by pressing the Job Cancel key. Secure key Secure data is protected by a password. Only those people that know the password will be able to print the data. The DCP will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. (See Device Options on page 7-11.
4 5 Enter your password using the Secure Print Test1 control panel. Press Set. Password:XXXX Enter & Set Key Press or to select Print. Press Set. The DCP prints the data. —OR— If you want to delete the secured data press or to select Delete. Press Stop/Exit. ■ If you turn the power switch off, the secured data saved in memory will be cleared. ■ After you print the secured data it will be cleared from memory. Setting the Emulation Selection This DCP has an Automatic Emulation Selection function.
Printing the Internal Font List You can print a list of the DCP’s internal (or resident) fonts to see how each font looks before you select it. 1 Press Menu, 3, 2, 1. 32.Print Options 1.Internal Font 2 Press Start. The DCP prints the list. Press Start 3 Press Stop/Exit. Printing the Print Configuration List You can print a list of current printer settings. 1 Press Menu, 3, 2, 2. 32.Print Options 2.Configuration 2 Press Start. The DCP prints the settings. Press Start 3 Press Stop/Exit.
7 Printer driver settings (Windows® Only) Printer driver settings You can change the following printer settings when you print from your computer: ■ Media Type ■ Multiple Page ■ Duplex ■ Watermark*1*2 ■ Scaling*2 ■ Print Date & Time*1*2 ■ Quick Print Setup*1*2 ■ Secure Print*1 *1 These settings are not available with the BR-Script driver. *2 These settings are not available with the Universal printer driver.
Features in the Brother Native Driver The Brother Native driver is a printer driver developed exclusively by Brother. This driver includes more features than Microsoft®, Windows® Universal printer driver. Basic tab 1 2 3 4 1 2 3 4 Select the Paper Size, Multiple Page, Border Line (if any) and Orientation. Select number of Copies and Media Type. Select Paper Source (First Page and Other Pages). Auto Select allows the printer driver to select a suitable tray for Paper Size automatically.
Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper. Ex. 4 in 1 Ex. 1 in 2 × 2 pages Border Line When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border, dash border or no border around each page on the sheet.
Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed. Collate box checked Collate box not checked Media Type You can use the following types of media in your DCP. For the best print quality, select the type of media that you wish to use.
Advanced tab 1 2 3 4 5 To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options Print Quality Resolution You can change the resolution as follows: ■ HQ 1200 ■ 600 dpi ■ 300 dpi When you select Use Duplex Unit, HQ1200 is not available.
Toner Save Mode You can save running costs by turning on the Toner Save Mode, which reduces the print density. Print Setting For Windows® 95/98/98SE/Me Print Setting is used for optimizing your print quality for the type of document being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically prints with the most suitable print settings. With the Print Setting set to Manual, you can change the Brightness, Contrast and Graphics Quality options manually.
Use Duplex Unit (For DCP-8025D) Check the Duplex box and then select Use Duplex Unit. In this mode the DCP prints on both sides of the paper automatically. Manual Duplex Check the Duplex box and then select Manual Duplex. In this mode, the DCP prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd numbered pages are printed. Duplex Type You can select Duplex Type.
Watermark You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then select the watermark you want to use. In background Check In background to print the watermark image in the background of your document. If this feature is not checked then the Watermark will be printed on top of your document. In Outline Text (Windows® 2000 Professional/XP/NT® WS 4.
Watermark Setting You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style. ■ Title You can select CONFIDENTIAL, COPY or DRAFT as the standard title or enter a little you like in the field. ■ Watermark Text Enter your Watermark text into the Text Box, and then select the Font, Size, Darkness and Style.
Page Setting You can change the print size of your document with the Scaling feature. ■ Check Off if you want to print the document as it appears on your screen. ■ Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper. ■ Check the Free box if you want to manually reduce or enlarge the output. ■ You can also use the Mirror Print or Reverse Print feature for your page setting.
Device Options Lets you set the following Printer Functions: Secure Print Secure documents are documents that are password protected when they are sent to the DCP. Only the people who know the password will be able to print them. Since the documents are secured at the DCP, you must use the control panel of the DCP (with the password) to print them. To send a secured document: 1 Select Secure Print from Printer Function and check Secure Print. 2 Enter your password, user name and job name and click OK.
Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view setting, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section. The factory setting is OFF Administrator (For Windows® 95/98/98SE/Me Users Only) The administrator selection permits the Copy, Scaling and Watermark features to be locked and password protected. Record your password and keep it in a safe place for future reference.
Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time from your computers system clock on your document. Click the Setting button to change the Date and Time Format. You can change the Font by clicking the Font button or the Position. To include a background with the Date and Time select Opaque. When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage.
Accessories tab The Accessories Tab includes the settings for configuring the printer driver for the size of paper loaded in each paper source. This tab also installs any additional options into the driver settings. Paper Source Setting To configure the paper size for each paper source, highlight the source in the Paper Source Setting list. Select the Paper Size from the pull-down box and click Update.
Available Options In order to access the optional 2nd paper tray the option must be installed in the driver. Highlight the model number from the Available Options list and click Add. The optional tray will then be listed in the Installed box, Paper Source Setting list and the screen illustration will display the 2nd tray.
Support tab The Support tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User Guides, Driver Updates and Tips for using your DCP.
Features in the PS printer driver (For Windows®) The Windows® 95/98/98SE/Me/2000 Professional/XP and Windows NT® 4.0 utilizes BR-Script 3 (PostScript® 3™ language emulation) driver. To install the PS driver If you have already installed the printer driver following the instruction in the Quick Setup Guide, insert the CD-ROM into the CD-ROM drive on your PC and click Install Software. Choose MFL-Pro Suite and follow the on-screen instructions.
Ports tab Select the port where your printer is connected or the path to the network printer you are using.
Device Settings tab Select the options you installed.
Layout tab If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Layout tab by clicking Printing Preferences... in the General tab of the Brother BR-Script3 Properties screen. You can change the Layout setting by selecting the setting in the Orientation, Page Order and Pages Per Sheet. Booklet (For DCP-8025D)(For Windows® 2000/XP) You can print a booklet by selecting Booklet from Pages Per Sheet list.
Paper/Quality tab If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Paper/Quality tab by clicking Printing Preferences... in the General tab of the Brother BR-Script3 Properties screen. Select the Paper Source.
Advanced Options If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Advanced Options tab by clicking Advanced... button in the Layout tab or the Paper/Quality tab. 1 2 3 1 2 3 Select the Paper Size and Copy Count. Set the Print Quality, Scaling and TrueType Font setting.
8 How to scan using Windows® The scanning operations and drivers will be different depending on your operating system. For Windows® 95/98/98SE/Me/2000 Professional and Windows NT® Workstation 4.0 The DCP uses a TWAIN Compliant driver for scanning documents from your applications. (See Scanning a document, TWAIN compliant on page 8-1.) For Windows® XP The DCP uses Windows® Imaging Acquisition (WIA) for scanning documents. (See Scanning a document (For Windows® XP only) on page 8-10.
How to access the Scanner The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 8.0SE. 1 Open the software application (ScanSoft® PaperPort®) to scan a document. 2 Select Scan from the File drop-down menu or select the Scan button. Select Brother DCP-8025D, Brother DCP-8025D USB or Brother DCP-8025D LAN from the Scanner drop-down list box. Click Scan.
Scanning a document into the PC You can scan a whole page —OR— Scan a portion of the page after pre-scanning the document. Scanning a whole page 1 2 Place the document face up in the ADF (automatic document feeder), or face down on the scanner glass.
Pre-Scanning to crop a portion you want to scan The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image. 1 Place the document face up in the ADF, or face down on the scanner glass. Scanning area 2 3 Select the settings for Image Type, Resolution, Scan Type, Brightness and Contrast, as needed.
4 5 6 7 Select the portion you want to scan by clicking the left mouse button and dragging it. You can enlarge the portion you selected by pressing to check it. If you want to select the different portion, use undo the image. to If you have used the ADF in Step 1, please place the document face up in the ADF again. Click Start. This time only the selected area of the document will appear in the PaperPort® window (or your software application window).
Settings in the Scanner window Image Type Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Resolution Scan Type Photo Select for scanning photo images. 300 x 300 dpi 24-bit color Web Select for attaching the scanned image to web pages. 100 x 100 dpi 24-bit color Text Select for scanning text documents.
Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Set the Scan Type to Gray (Error Diffusion) or True Gray for photographic images. Colors: Set either: 256 Color, which scans up to 256 colors, or 24 bit Color which scans up to 16.8 million colors, or 24 bit Color (Fast) which does not use Color Matching and is faster than 24 bit Color.
Document Size Set the Size to one of the following: ■ Letter (8 1/2 x 11 in.) ■ A4 (210 x 297 mm) ■ Legal (8 1/2 x 14 in.) ■ A5 (148 x 210 mm) ■ B5 (182 x 257 mm) ■ Executive (7 1/4 x 10 1/2 in.) ■ Business Card (90 x 60 mm) ■ Photo 3.5 x 5 in. (9 x 13 cm) ■ Photo 5 x 7 in. (13 x 18 cm) ■ APS C 4 x 6 in. (10 x 15 cm) ■ Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm.
If you selected Custom as the size, The Custom Document Size dialog box will appear. Type the Name, Width and Height for the document. You can choose “mm” or “inch” as the unit for Width and Height. You can see the actual paper size you selected on the screen. ■ Width: shows the width of scanning area ■ Height: shows the height of scanning area ■ Data Size: shows the approximate data size calculated in a Bitmap format. The size will be different for other file formats such as JPEG.
Scanning a document (For Windows® XP only) WIA compliant Windows® XP uses Windows® Image Acquisition (WIA) for scanning images from the DCP. You can scan images directly into the PaperPort® viewer that Brother included with your DCP or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to access the scanner The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 8.0.
Scanning a document into the PC There are two ways in which you can scan a whole page. You can either use the ADF or the Flatbed scanner glass. If you would like to scan and then crop a portion of the page after pre-scanning the document you will need to use the scanner glass (Flatbed). Scanning a document using the ADF 1 Place the document face up in the ADF (automatic document feeder). A B C D 2 3 4 Select the Document Feeder from the Paper source drop-down list box (A).
5 If you require advanced settings, click on the tab Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. ■ The scanner resolution you can select is up to 1200 × 1200 dpi. ■ For resolutions greater than 1200dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 8-15.
Pre-Scanning to crop a portion you want to scan using the scanner glass The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image. 1 Place the document face down on the scanner glass. 2 Make sure you selected Flatbed in the Paper source pull-down box (A). A Scanning area B 3 4 Select the picture type (B). In the Scan dialog box, click the Preview button.
5 Select the portion you want to scan by clicking the left mouse button and dragging it over the area. Scanning area 6 If you require advanced settings, click Picture Type from the Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Advanced Properties. Click the OK button after you choose your settings.
7 To start scanning your document, click the Scan button in the Scan dialog box. This time only the selected area of the document will appear in the PaperPort® window (or your software application window). Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200dpi and for changing the paper size. If you want to set Legal size as the default size, change the setting using this utility.
Using the scan key (For USB or Parallel interface cable users) You can use Scan on the control panel to scan documents into your word processing, graphics or E-mail applications or your computer folder. The advantage of using Scan is that you avoid the mouse clicks required to scan from your computer.
Scan to E-mail You can either scan a black and white or color document into your E-mail application as a file attachment. You can change the Scan configuration. (See Scan to E-mail on page 9-10 to 9-11.) (For Windows® XP: See Hardware Section: Changing the Scan to button configuration on page 10-5 to 10-11.) 1 Place the document face up in the ADF, or face down on the scanner glass. 2 Press Scan. ▲Scan to E-Mail Scan to Image 3 Press or to select Scan Scan to OCR to E-Mail.
Scan to OCR If your document is text, you can have it converted by ScanSoft® TextBridge® to an editable text file and then have the result displayed in your word processing application for viewing and editing. You can change the Scan configuration. (See Scan to OCR (Word Processor) on page 9-12 to 9-13.) (For Windows® XP: See Hardware Section: Changing the Scan to button configuration on page 10-5 to 10-11.) 1 Place the document face up in the ADF, or face down on the scanner glass. 2 Press Scan.
Using ScanSoft® PaperPort® and TextBridge® OCR ScanSoft® PaperPort® for Brother is a document management application. You will use PaperPort® to view scanned documents. PaperPort® has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or “stack” documents of different formats for printing or filing. ScanSoft® PaperPort® can be accessed through the ScanSoft® PaperPort® program group.
Viewing items ScanSoft® PaperPort® provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). Items in the selected folder appear on the PaperPort® Desktop. You can see PaperPort® items (MAX files) and non-PaperPort® items (files created using other applications).
Organizing your items in folders PaperPort® has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort® item or a non-PaperPort® item: ■ Folders are arranged in a “tree” structure in the Folder View. You use this section to select folders and view their items in Desktop View. ■ You can simply drag and drop an item onto a folder.
ScanSoft® TextBridge® OCR lets you convert image text into text you can edit Software by: ScanSoft® TextBridge® OCR is installed automatically with PaperPort® when you install MFL-Pro Suite on your computer. ScanSoft® PaperPort® can quickly convert the text on a ScanSoft® PaperPort® item (which is really just a picture of the text) into text that you can edit with a word processing application.
You can Import items from other applications In addition to scanning items, you can bring items into PaperPort® in a variety of ways and convert them to PaperPort® (MAX) files in several different ways: ■ Print to the Desktop View from another application, such as Microsoft® Excel. ■ Import files saved in other file formats, such as Windows® Bitmap (BMP) or Tag Image File Format (TIFF).
How to Uninstall PaperPort® and ScanSoft® TextBridge® For Windows® 95/98/98SE, and Windows NT® Workstation 4.0 and Windows® Me: Select Start, Settings, Control Panel, Add/Remove Programs and the Install/Uninstall tab. Select Brother Extensions for Paperport® and click the Add/Remove button. Select PaperPort® 8.0 SE from the list and click the Add/Remove button. For Windows® 2000 Professional: Select Start, Settings, Control Panel and Add/Remove Programs.
9 Using the Brother Control Center (For Windows® 95/98/98SE/Me/2000 Professional and Windows NT® WS 4.0) If you are using Windows® 2000 Professional or Windows® 4.0, we recommend that you are logged on with administrator rights. Brother MFL-Pro Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is put in the ADF of the DCP. This allows you to quickly and with very few mouse clicks, to access the most frequently used scanning applications.
AutoLoad the Brother Control Center The Control Center is loaded every time Windows® is started. When the Control Center is loaded, the Control Center icon will appear on the task bar. If you don’t want the Control Center to load automatically, you can turn off AutoLoad. If the Control Center icon does not appear on your task bar, you will have to launch the software. Double-click the Control Center icon on the desktop or from the Start menu, select Programs, ScanSoft® PaperPort® 8.
Brother Control Center features Auto Configuration During installation the Control Center will check your system to set up the default applications for E-mail, word processing and the graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Center will create a link and a scanning application button for Outlook. You can change a default application. Right-click the appropriate Control Center button to display Configurations and then click it.
Scan key operations Scan to File—Allows you to scan directly to a file on your computer. You can change the file type and directory for the document you are scanning. Scan to E-mail—Allows you scan a picture or text document directly into an E-mail application as a standard attachment. You can choose the file type and resolution for the attachment.
Scanner settings for Scan and Copy buttons When the Pop-Up screen appears, you can access the Scanner Settings window. Click the Configuration Control Center icon at the top right of the Brother Control Center screen —OR— Click the Modify Settings button on any of the Configuration screens. Global settings AutoLoad Pop-Up—Select this checkbox if you want Brother MFL Control Center to load when you turn on your computer.
Setting up the scanner configurations The Pop-Up application stores eight different scanning modes. Each time you scan a document, you can choose the most appropriate scanning mode from the following: Faxing, Filing and Copying Text for OCR Photos Photos (High Quality) Photos (Quick Scan) Custom Draft Copy Fine Copy Each mode has its own set of stored settings. You can keep the default settings or change them at any time: Resolution—From the pull-down list, select the scanning resolution you most often use.
Perform an operation from the Control Center screen If you see this screen it means you left-clicked a button in the Control Center window without first placing a document in the ADF. Place the document in the DCP’s ADF, and then click OK to go to the Control Center screen. If you want to scan the document from the scanner glass, please use Scan on the control panel of the DCP.
Scan to File To access Scan to File Configurations screen 1 2 3 Place the document face up in the ADF. The Brother Control Center screen will pop up. Right-click Scan to File and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK. —OR— To go back to the default settings, click the Restore Defaults button.
Destination folder PaperPort® Folder—Select this checkbox to scan the document into your PaperPort® folder. Other Folder—Select this checkbox, to scan the document as another file type or to store it in another directory/folder. File—If you selected Other folder from the pull-down list, select the type of file: PaperPort® Image Item (*.max) PaperPort® Self-Viewing (*.exe) PaperPort® Browser-Viewable (*.htm) PaperPort® 5.0 Image Item (*.max) PaperPort® 4.0 Image Item (*.max) PaperPort® 3.0 Image Item (*.
Scan to E-mail To access Scan to E-mail Configurations screen 1 2 3 Place the document face up in the ADF. The Brother Control Center screen will pop up. Right-click the E-mail application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK. —OR— To go back to the default settings, click the Restore Defaults button.
E-mail application E-mail Application—From the pull-down list, select your E-mail application. E-mail Settings—Click the E-Mail Settings button to set up links. The Send To Options window will appear: Send to Options Convert attachments to specified file type—Converts items to the type in the File type box. Clear this check box to keep files in their source format; for example, to keep Word documents in the .doc format and JPEG images in the .jpg format.
Scan to OCR (Word Processor) To access Scan to OCR Configurations screen 1 2 3 Place the document face up in the ADF. The Brother Control Center screen will pop up. Right-click the word processor application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK. —OR— To go back to the default settings, click the Restore Defaults button.
Word Processor Word Processor—From the pull-down list, select the word processor you want to use. Click the Link Settings button to display the screen to set up the document format you want to use and identify the OCR program: File type—From the pull-down list, select the file type you want to use for your word processor or text documents. OCR—Identify the OCR program to use to convert scanned document images to editable documents.
Scan to Image To access Scan to Image Configurations screen 1 2 3 Place the document face up in the ADF. The Brother Control Center screen will pop up. Right-click the graphic application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK. —OR— To go back to the default settings, click the Restore Defaults button.
Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. Faxing is only possible if you have a fax modem attached to your computer. Target Application Application—From the pull-down list, select the application you want to add to this Pop-Up screen.
Copy To access the Copy Configurations screen 1 2 3 Place the document face up in the ADF. The Brother Control Center screen will pop up. Right-click the Copy and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center. To save your settings, click OK. —OR— To go back to the default settings, click the Restore Defaults button.
Scanner settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Draft Copy or Fine Copy. To change any of the settings for this mode, click Modify Settings. Number of copies Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options button. Click OK to save your Copy settings.
s 10 Using the Windows®-Based Brother SmartUI Control Center (For Windows® XP) Brother SmartUI Control Center The Brother Control Center is a software utility that allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications. Using the Control Center eliminates the need to manually launch the specific applications and allows you to scan a document directly to a folder on your computer.
AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time Windows® is started. When the Control Center is loaded the Control Center icon will appear in the task bar. If you don’t want the Control Center to load automatically, you can turn AutoLoad off. How to turn off Auto Load 1 2 3 Click the Control Center icon in the Task Tray and select Show. The main SmartUI Control Center window appears.
Brother Control Center features The SmartUI control center gives you the ability to configure the hardware Scan key on your DCP such as “Scan to File”. The “Scan to File” feature allows you to scan a document directly to your hard disk and choose the file format and destination folder without having to run any other applications. Select which section you want by clicking on the appropriate tab.
Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Center automatically will create a link and a scanning application button for Outlook. You can change the default application by right-clicking on any of the scan buttons in the Control Center and then clicking Configuration.
Hardware Section: Changing the Scan to button configuration When the SmartUI Control Center is displayed, you can access the Hardware Section window to reconfigure the Scan button on your DCP. Click the Hardware Section tab at the top left of the SmartUI Control Center screen. (See Using the scan key (For USB or Parallel interface cable users) on page 8-16.
Scan to E-mail To configure the Scan to E-mail feature left-click on the Scan to E-mail button and the following screen will appear. You have the ability to change the configuration that includes the destination E-mail application, attachment file and the scanner settings. To change the destination E-mail application you use the Application pull down list to select the compatible E-mail application, which is installed on your system.
Scan to File To configure the Scan to File feature, left click on the Scan to File button and the following screen will appear. Select the file type for the saved image by selecting from the Format pull down list. You can save the file to the default PaperPort® folder so the file appears in PaperPort® or you can select another folder/directory by clicking the Browse button.
Scan to Image To configure the Scan to Image feature left-click on the Scan to Image button and the following screen will appear. You can change the configuration, which includes the destination image format or document application.
To change the default settings of the scan, click on the Scan Settings tab. You can set the Color Mode to Black & White, 8-bit Gray or 24-bit Color. The resolution can be changed from 100 to 1200 dpi. You can define the size of the paper you’re using, and you can adjust the brightness and contrast of the image before scanning.
Scan to OCR To configure the Scan to OCR feature left-click on the Scan to OCR button and the following screen will appear. You can change the configuration, which includes the destination applications.
You have the option to send your scan as a different file type. You can select the application from the File Type window according to your needs. You have the option to choose your OCR setting from Single column output to Auto orient page.
Software Section The Software Section contains three groups of scan to buttons. Each section has a number of different buttons which are predefined for the most frequently used applications. The Scan section contains four buttons for Scan to File, Scan to E-mail, Scan to Word Processor and Scan to Image applications. The Copy section contains three buttons for N to 1 copying. The Custom section contains three buttons with which you can assign your own function.
Scan *1 Scan to File —enables you to scan directly to a disk file. You can change the file type and destination directory, as needed. *2 Scan to E-mail (Default: Outlook Express) —enables you to scan a page or document directly into an E-mail application as a standard attachment. You have the option of selecting the file type and resolution for the attachment.
Custom Scan to File—These buttons have been pre-programmed for the Scan to File feature. You can change the configuration of each of these buttons to meet your specific requirements by right-clicking on a button and following the configuration menus.
Scan to File The Scan to File button allows you to scan an image and save it in a specific file type to any directory on your hard disk. This allows you to easily archive your paper documents. To configure the file type and save to directory right-click on the Scan to File button and click Configuration. The Scan Action tab is set to File and should not be changed.
To change the configuration click on the Configuration tab. Select the file type for the saved image by selecting from the Format pull down list. You can save the file to the default PaperPort® folder so the file appears in PaperPort®, or you can select another folder/directory by clicking the Browse button. You can change the default setting by selecting the Other Folder button and then clicking Browse and selecting the folder in which you wish to save your files.
Scan to E-mail The Scan To E-mail is automatically configured to your default E-mail application. To change the default E-mail application or attachment file type, right-click on the E-mail button and select “Configuration”. The Scan Action tab is set to E-mail and should not be changed. To change the E-mail application click on the Configuration tab. From the Application pull down list, select your preferred E-mail application.
To change the file type of the attachment click the Link Preferences button to set up links. Check the Convert attachments to specified file type box and then select the appropriate file type from the pull down list.
File attachments Items are mailed as file attachments using the file type you have selected. Convert attachments to specified file type—Click this check box if you want to change the file type of attachments. All documents and image items—Click this check box if you want to convert all scanned images to the same file type. PaperPort® image items (MAX) only—Click this check box if you want to convert only attachments that are PaperPort® MAX files.
Scanner settings You have the ability to change the scanner settings used to create the file attachments. Click on the Scan Settings tab and select the appropriate settings.
Scan to OCR (Word Processing program) Scan to OCR converts the graphic page image data to text which can be edited by any word processor program. You can change the default word processor program (example: Word Pad instead of Word) and file type. You can also choose another OCR software package besides the TextBridge® OCR which is built into PaperPort®. To configure Scan to OCR right-click on the WordPad button and select Configuration. The Scan Action tab is set to OCR and should not be changed.
To change the program link preferences click the Link Preferences button. File Type—From the pull-down list, select the file format you want to use for documents. OCR—Select the OCR application from the OCR pull down list.
Scan to Graphics application (example: Microsoft Paint) The Scan to Graphics Application allows you to scan an image so you can edit the image. To change the default graphics application right-click on the button and select Configuration. The Scan Action tab is set to Application and should not be changed. To change the configuration of the destination application click on the Configuration Tab.
To change the destination application select the appropriate application from the Application pull down list. To change the other configuration options click the Link Preferences button. These options enable you to reduce the image to a screen resolution of (96dpi), show a warning if the item has any annotations and update the original item if the sent item is modified.
Copy The copy buttons can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as n-in-1 printing. The Copy buttons are automatically linked to the default Windows® printer driver. You can set any printer as the default printer including non-Brother printers. Before you can use the Copy buttons you must first configure the printer driver by right-clicking on a Copy button and selecting Configuration.
Select the number of Pages Per Sheet from the Scaling selections. As an example to configure the section Copy button to copy two pages to one you must select 2 in 1. You must configure each of the copy buttons before they can be used.
Custom: User-defined buttons There are up to three Custom buttons on the Brother SmartUI Control Center. (NOTE: The number of Custom buttons depends on which Brother model you purchased.) You can set your own preferences and configuration to fit your required application. To configure a Custom Button right click on the button and then click Configuration. The configuration window will appear. You have four function choices Application, File, OCR and E-mail.
2. Select Configuration for the Scan Type. To configure the scan operation click on the Configuration Tab. Depending upon which Scan Type button you selected you will see a different Configuration Tab list of settings. Application: Select the destination application program from the pull down list. Click on Link Preferences to set the Send to options. You can select the application from the scroll menu on the left.
File: Select the file format from the Format pull down list. You can either send the file to the default PaperPort® directory or select your own destination directory by selecting Other Folder. Use the Browse button to select the destination directory.
OCR: Select the destination word processing application program from the pull down list. Click on Link Preferences and select the destination Application from the scroll menu on the left. Select the File Type from the File Type pull down list. You can also choose another OCR application from the OCR pull down list if another is installed on you system. Scansoft® TextBridge® is installed as part of the PaperPort® 8.0 SE application.
E-mail: Select the destination E-mail application program from the pull down list. Click on the Link Preferences button to configure the Send To E-mail options. You can select the File type and Quick Send E-mail address list.
3. Select Scan Settings. You can select the scanner settings from each of the Scan Type options for the Custom buttons. You have the option to select Color Mode, Resolution, Paper Size and Brightness and Contrast settings.
mb your DCP with a 11 Using Macintosh ® Setting up your USB-equipped Apple® Macintosh® ■ Before you can connect the DCP to your Macintosh®, you must buy a USB cable that is not longer than 1.8 metres. Do not connect the DCP to a USB port on a key board or a non-powered USB hub. ■ Some descriptions in this chapter are based on the DCP-8025D. These descriptions also apply to the DCP-8020. The features supported by the DCP will depend on the operating system you are using.
Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6 - 9.2) To select a Printer: 1 Open the Chooser from the Apple menu. 2 Click the Brother Laser icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser. To print a document: 1 From the application software such as Presto!® PageManager®, click File menu and select Page Setup. You can change the settings for Paper Size, Orientation, and Scaling, and then click OK.
2 From application software such as Presto!® PageManager®, click File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Resolution, Paper Source and Media Type, select your settings before clicking Print. Device Options allows you to select Duplex. Automatic Duplex is only available with the DCP-8025D.
Using the Brother Printer Driver with Your Apple® Macintosh® (Mac OS® X) Choosing page setup options 1 From application software such as Presto!® PageManager®, click the File menu and select Page Setup. Make sure DCP-8020 or DCP-8025D is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scaling, then click OK. 2 From application software such as Presto!® PageManager®, click File menu and select Print. Click Print to start printing.
Specific settings Set the Media Type, Resolution, and other settings. Press Copies & Pages to select settings you want to change. Duplex Automatic Duplex is only available with the DCP-8025D.
Print settings 11 - 6 USING YOUR DCP WITH A MACINTOSH®
Using the PS driver with your Apple® Macintosh® To use the PS driver on a Network, see the NC-9100h Network User’s Guide on CD-ROM. To use the PS driver with a USB cable, you need to set the Emulation to BR-Script 3 (Menu, 3, 1) before connecting the USB cable. (See Setting the Emulation Selection on page 6-18.) The PS driver does not support the following functions: ■ HQ 1200 ■ Secure Print For Mac OS® 8.6 to 9.2 Users 1 For Mac OS® 8.6 to 9.04 Users: Open the Apple Extras folder.
2 Open the Desktop Printer Utility icon. 3 Select Printer (USB), and then click OK.
4 Click Change... in the PostScript™ Printer Description (PPD) file. Select Brother DCP-8025D, and then click Select. 5 Click Change... in the USB Printer Selection. Select Brother DCP-8025D, and then click OK.
6 Click Create.... 7 Enter your DCP name (DCP-8025D), and then click Save.
8 Select Quit from the File menu. 9 Click the DCP-8025D icon on the Desktop. 10 Select Set Default Printer from the Printing menu.
For Mac OS® X users You need to install the PS driver using the following instructions. If you use a USB cable and your Macintosh® is “Mac OS® X”, only one printer driver for an DCP can be registered in Print Center. If a Brother Native Driver (DCP-8020/8025D) is already listed in Printer list, you will need to delete it and then install the PS driver. To use the PS driver with a USB cable, you need to set the Emulation to BR-Script 3 (Menu, 3, 1) before connecting the USB cable.
3 Open the Print Center icon. 4 Click Add Printer… . 5 Select USB.
6 Select DCP-8025D, and then click Add. 7 Select Quit Printer Center from the Print Center menu.
Using the Brother TWAIN scanner driver with your Macintosh® The Brother DCP software includes a TWAIN Scanner driver for Macintosh®. You can use this Macintosh® TWAIN Scanner driver with any applications that support the TWAIN specifications. Mac OS® X Scanning is supported in Mac OS® X 10.2.1 or greater. Accessing the scanner Run your Macintosh® TWAIN-compliant application software.
Scanning an image into your Macintosh® You can scan a whole page —OR— scan a portion after pre-scanning the document. Scanning a whole page 1 2 3 Place the document face up in the ADF, or face down on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Color Type Scanning Area Brightness Contrast Click Start. When scanning has finished, the image will appear in your graphics application.
Pre-Scanning an image Pre-Scanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images. When you are satisfied with the preview, click Start to scan the image. 1 Insert the document face up in the ADF, or face down on the scanner glass. 2 Click PreScan.
Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image.
Color Type Black & White—Set the image Type to Black and White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray. Gray (Error Diffusion)—is used for documents with photographic images or graphics. (Error Diffusion is a method for creating simulated gray images by placing black dots instead of the true gray dots in a specific matrix instead of true gray dots.) True Gray—is used for documents with photographic images or graphics.
Scanning Area Set the Size to one of the following: ■ Letter 8.5 x 11 in ■ A4 210 x 297 mm ■ Legal 8.5 x 14 in ■ A5 148 x 210 mm ■ B5 182 x 257 mm ■ Executive 7.25 x 10.5 in ■ Business Card 90 x 60 mm ■ Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in. or 8.9 x 8.9 mm to 216 x 356 mm) After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image. Width: Enter the width of the custom size.
Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting. You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image. You can also type a value in the box to set the level. Click OK. If the scanned image is too light, set a lower Brightness level and scan the image again.
Using Presto!® PageManager® Presto!® PageManager® is application software for managing the documents in your computer. Since it is compatible with most image editors and word processing programs, Presto!® PageManager® gives you unmatched control over your computer files. You can easily manage your documents and edit your E-mail and files and read documents with the OCR software built into Presto!® PageManager®. If you use the DCP as a scanner, we recommend that you install Presto!® PageManager®.
System requirements ■ ■ ■ ■ PowerPC processor System 8.6, 9X, 10.1, or greater CD-ROM drive Hard disk drive with at least 120 MB of free disk space Recommended: ■ 8-bit Color or higher video adapter. ■ Eudora Mail, or Outlook Express electronic mail software Technical Support [Germany] Company name: NewSoft Europe Postal Address: Regus Center Fleethof Stadthausbrucke 3 20355 Hamburg, Germany Telephone: 49-40-37644530 Fax: 49-40-37644500 E-mail Address: contact@newsoft.eu.com URL: http://de.newsoft.eu.
[France] Company name: Partners In Europe Postal Address: Unit 14, Distribution Centre, Shannon Ind. Est Shannon, Co. Clare Ireland Telephone: 0800-917171 E-mail Address: Newsoft@pie.ie [Italy] Company name: Postal Address: Telephone: Fax: E-mail Address: V.I.P Not Open 166821700 532786999 supporto@gensoftonline.com [Spain] Company name: Postal Address: Telephone: Fax: E-mail Address: Atlantic Devices Caputxins, 58, 08700 Igualada 938040702-33 938054057 support@atlanticdevices.
12 Network Scanning (Windows® 98/98SE/Me/2000 Professional and XP only) To use the DCP as a Network Scanner, the NC-9100h Network board should be installed into the DCP and configured with TCP/IP. You can set or change NC-9100h settings from the control panel or with BRAdmin Professional utility or Web Management BRAdmin. (Please see the NC-9100h User's Guide on the CD-ROM.
2 Right-click Scanner Device icon and select properties to view the Network Scanner Properties dialog box. Click the Network Setting tab in the dialog box and select a method to specify the DCP as a Network scanner for your PC.
Specify your machine by address Enter the actual IP address of the DCP in the IP Address field. Click Apply and then OK. Specify your machine by Name Enter the DCP Node name in the Node Name field. Click Apply and then OK. Search from a list of available device Click Browse and select the appropriate device you want to use. Click OK. Click Apply and then OK.
3 Click the Scan To Button tab in the dialog box and enter your PC Name in the Display Name field. The DCP's LCD displays the Name you enter. Default setting is your PC Name. You can enter a name if you like. 4 You can avoid receiving unwanted documents by setting a 4-digit PIN Number. Enter your PIN Number in the PIN Number and Retype PIN Number field. To send data to a PC protected by a PIN Number, the LCD prompts to enter the PIN Number before the document can be scanned and sent to the DCP.
Using the Scan key Scan to E-mail (PC) When you select Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network. The Brother SmartUI will activate the default E-mail application on the designated PC for addressing to the recipient. You can scan a black and white or color document and it will be sent with the E-mail from the PC as an attachment.
4 Press or to select the destination PC you want to use for E-mailing your document. Press Set. If the LCD prompts you to enter a PIN Number, enter the 4-digit PIN Number for the destination PC on the control panel. Press Set. The DCP will start the scanning process.
Scan to Image When you select Scan to Image your document will be scanned and sent directly to the PC you designated on your network. The Brother SmartUI will activate the default graphics application on the designated PC. You can change the Scan configuration. (For Windows® 98/Me/2000: See Scan to Image on page 9-14.) (For Windows® XP: See Hardware Section: Changing the Scan to button configuration on page 10-5 to 10-10.
Scan to OCR When you select Scan to OCR your document will be scanned and sent directly to the PC you designated on your network. The Brother SmartUI will activate ScanSoft® TextBridge® and convert your document into text for viewing and editing from a word processing application on the designated PC. You can change the Scan configuration. (For Windows® 98/Me/2000: See Scan to OCR (Word Processor) on page 9-12 to 9-13.
Scan to File When you select Scan to File you can scan a black and white or color document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in the Brother SmartUI on the designated PC. You can change the Scan configuration. (For Windows® 98/Me/2000: See Scan to File on page 9-8 to 9-9.) (For Windows® XP: See Hardware Section: Changing the Scan to button configuration on page 10-5 to 10-11.
13 Important information IEC 60825 Specification This machine is a Class 1 laser product as defined in IEC 60825 specifications. The label shown below is attached in countries where required. CLASS 1 LASER PRODUCT APPAREIL À LASER DE CLASSE 1 LASER KLASSE 1 PRODUKT This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit. The Scanner Unit should not be opened under any circumstances. Laser Diode Wave length: Output: Laser Class: 760 - 810 nm 5 mW max.
For your safety To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively grounded through the normal household wiring. The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe. For your safety, if in any doubt about the effective grounding of the power, consult a qualified electrician.
Ratio interference (220-240V Model Only) This product complies with EN55022(CISPR Publication 22)/Class B. Before this product is used, ensure that you use the following interface cables. 1 A shielded parallel interface cable with twisted-pair conductors and that it is marked "IEEE 1284 compliant". The cable must not exceed 1.8 meters in length. 2 A USB cable. The cable must not exceed 2.0 meters in length.
Important safety instructions 1 2 3 4 5 6 7 8 9 10 11 Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Before cleaning, turn off the DCP’s power switch and unplug the power cord from the wall outlet. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.
12 13 14 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: ■ When the power cord is damaged or frayed. ■ If liquid has been spilled into the product. ■ If the product has been exposed to rain or water. ■ If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © Copyright 2003 Brother Industries, Ltd. All rights reserved. Windows, Microsoft and Windows NT are registered trademarks of Microsoft in the U.S. and other countries. Macintosh, QuickDraw, iMac and iBook are trademarks or registered trademarks of Apple Computer, Inc.
and routine 14 Troubleshooting maintenance Troubleshooting Error messages As with any sophisticated office product, errors may occur. If this happens, your DCP identifies the problem and displays an error message. The most common error messages are shown below. ERROR MESSAGES ERROR MESSAGE CAUSE ACTION Change Drum Soon The drum unit is near the end of its life. Use the drum unit until you have a print quality problem; then replace the drum unit with a new one. The drum counter was not reset. 1.
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION Cooling Down Wait for a while The temperature of the drum unit or toner cartridge is too hot. The DCP will pause its current print job and go in to cooling down mode. During the cooling down mode, you will hear the cooling fan running while the display on the DCP shows Cooling Down, and Wait for a while. You must wait 20 minutes for it to cool. Cover Open Pls Close Cover The front cover was not completely closed. Close the front cover for the drum unit.
ERROR MESSAGES ERROR MESSAGE CAUSE ACTION Paper Jam The paper is jammed in the DCP. See Paper jams on page 14-5 and Paper is jammed in the duplex tray (For DCP-8025D) on page 14-9. Pls Open Cover A page, piece of paper or paper clip, etc. may be jammed inside the DCP. Open the front cover. If you see any jammed paper or other item, gently pull it out, then close the front cover. If the error message remains, open and close the front cover again.
Document jams Based upon where the document is jammed, follow the appropriate set of instructions to remove it. Document is jammed in the top of the ADF unit. 1 2 3 4 5 Take out any paper from the ADF that is not jammed. Lift the ADF cover. Pull the jammed document out to the right. Close the ADF cover. Press Stop/Exit. Document is jammed inside the ADF unit. 1 Take out any paper from the ADF that is not jammed. 2 Lift the document cover. 3 Pull the jammed document out to the right.
Paper jams To clear paper jams, please follow the steps in this section. WARNING After you have just used the DCP, some parts inside the DCP are extremely hot. When you open the front cover or back output tray of the DCP, never touch the shaded parts shown in the following diagram. HOT! Front view HOT! Back view Clear the jammed paper as follows.
1 2 Pull the paper tray completely out of the DCP. Pull the jammed paper up and out of the DCP. 3 4 Press the cover release button and then open the front cover. Pull out the drum unit assembly. Pull the jammed paper up and out of the DCP. If you cannot remove the drum unit assembly easily at this time, do not use extra force. Instead, pull the edge of the jammed paper from the paper tray.
WARNING To prevent damage to the DCP caused by static electricity, do not touch the electrodes shown in the following diagram. 5 Open the back output tray. Pull the jammed paper out of the fuser unit. If the paper jam can be cleared, go to Step 7. If you have to pull the paper toward the back of the DCP, the fuser may get dirty with toner powder and it may scatter on the next printouts. Print a few copies of the test page until the scattering of toner stops.
WARNING After you have just used the DCP, some internal parts of the DCP are extremely HOT! Wait for the DCP to cool down before you touch the internal parts of the DCP. HOT! Back view 6 Open the jam clear cover (fuser cover). Pull the jammed paper out of the fuser unit. Jam Clear Cover (Fuser Cover) 7 Close the jam clear cover. Close the back output tray.
8 9 10 11 Push the lock lever down and take the toner cartridge out of the drum unit. Take out the jammed paper if there is any inside the drum unit. Then put the toner cartridge back in the drum unit. Put the drum unit assembly back in the DCP. Put the paper tray in the DCP. Close the front cover. Paper is jammed in the duplex tray (For DCP-8025D) 1 Pull the duplex tray and paper tray out of the DCP. 2 Pull the jammed paper out of the DCP.
3 Put the duplex tray and paper tray back into the DCP. ■ The Jam Duplex message appears if you remove a sheet of paper from the Face Down Output Tray after only one side has printed. ■ If the Paper Adjustment Lever for Duplex Printing is not set correctly for the paper size, paper jams may occur and the printing will be out of position on the page.
If you are having difficulty with your DCP If the copy looks good, the problem is probably not your DCP. Check the chart below and follow the troubleshooting tips. DIFFICULTY SUGGESTIONS Printing Condensed print and horizontal streaks or the top and bottom of sentences are cut off. If the copy looks bad, clean the scanner area. If there is still problem, call Brother or your dealer for service. Poor quality print. See Improving the print quality on page 14-14.
DIFFICULTY SUGGESTIONS Scanning Difficulties TWAIN errors appear while scanning. Make sure the Brother TWAIN driver is selected as the primary source. In PaperPort ®, click Scan in the File menu and select the Brother TWAIN driver. Software Difficulties Cannot perform ‘2 in 1 or 4 in 1’ printing. Check that the paper size setting in the application and in the printer driver are the same. Cannot print when using Adobe Illustrator. Try to reduce the print resolution.
DIFFICULTY SUGGESTIONS Paper Handling Difficulties The DCP does not load paper. The LCD shows Check Paper or Paper Jam. Check to see if the Check Paper or Paper Jam message appears on the LCD. If it is empty, load a new stack of paper into the paper tray. If there is paper in the paper tray, make sure it is straight. If the paper is curled, you should straighten it. Sometimes it is helpful to remove the paper, turn the stack over and put it back into the paper tray.
Improving the print quality This section provides information on the following topics: Examples of poor print quality Recommendation Check the printer’s environment. Conditions such as humidity, high temperatures, and so on may cause this print fault. (See Choosing a location on page iv.) If the whole page is too light, Toner Save mode may be on. Turn off Toner Save mode in the printer Properties tab of the driver. —OR— If your DCP is not connected to a computer, turn off Toner Save mode in the DCP itself.
Examples of poor print quality Recommendation If the problem is not solved after printing a few pages, the drum unit may have glue from label stock on the OPC drum surface. 94 mm Clean the drum unit as follows: 94 mm White Spots on black text and graphics at 94 mm intervals 1 Position the print sample in front of the drum unit, and find the exact position of the poor print. 94 mm 94 mm Black Spots at 94 mm intervals 2 Turn the drum unit gear by hand while looking at the surface of the OPC drum.
Examples of poor print quality ABCDEFGH abcdefghijk ABCD abcde 01234 Black toner marks across the page ABCDEFGH abcdefghijk ABCD abcde 01234 White lines across the page Recommendation The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 14-29.) Make sure that you use paper that meets our specifications. (See About paper on page 2-1.) If you use label sheets for laser printers, the glue from the sheets may sometimes stick to the OPC drum surface.
Examples of poor print quality Curl or wave B DEFGH abc efghijk A CD bcde 1 34 Wrinkles or creases Recommendation Check the paper type and quality. High temperatures and high humidity will cause paper to curl. If you don’t use the printer very often, the paper may have been in the paper tray too long. Turn over the stack of paper in the paper tray. Also, try fanning the paper stack and then rotating the paper 180° in the paper tray. Try printing using the straight-through output path.
Packing and shipping the DCP Whenever you transport the DCP, use the packing materials that came with your machine. If you do not pack the DCP correctly, you may void your warranty. 1 Turn the DCP power switch off. 2 Unplug the DCP from the AC outlet. Lock the Scanner Lock 3 Push the Scanner Lock Lever up to lock the scanner. This lever is located on the left of the scanner glass.
5 Remove the drum unit and toner cartridge assembly. Leave the toner cartridge installed in the drum unit. 6 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag. 7 8 Close the front cover. Fold down the face-down output tray flap. Wrap the DCP in the plastic bag and place it in the original carton with the original packing material.
9 10 Pack the drum unit and toner cartridge assembly, AC cord and printed materials in the original carton as shown below: Close the carton and tape it shut.
Routine maintenance Cleaning the scanner Turn the DCP power switch off and lift the document cover. Clean the scanner glass and glass strip with dry cloth and the white film with isopropyl alcohol on a lint free cloth.
Cleaning the printer Caution ■ Do not use isopropyl alcohol to remove dirt from the control panel. It may crack the panel. ■ Do not use isopropyl alcohol to clean the laser scanner window. ■ Do not touch the scanner window with your finger. ■ The drum unit contains toner, so handle it carefully. If toner scatters and your hands or clothes get dirty, immediately wipe or wash it off with cold water. 1 Turn the DCP power switch off and open the front cover. 2 Remove the drum unit and toner cartridge assembly.
3 Gently clean the scanner window by wiping it with a clean soft dry cloth. Do not use isoproply alcohol. Laser Scanner Window Cleaning the drum unit We recommend placing the drum unit and toner cartridge assembly on a cloth or large disposable paper to avoid spilling and scattering toner. 1 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. 2 Return the blue tab and snap it into the Home position (▼).
Replacing the toner cartridge The DCP can print up to 6,500 pages using a high yield toner cartridge. When the toner cartridge is running low, the LCD shows Toner Low. The DCP is supplied with a standard toner cartridge that must be replaced after approximately 3,300 pages. Actual page count will vary depending on your average type of document (i.e., standard letter, detailed graphics). It is a good idea to keep a new toner cartridge ready for use when you see the Toner Low warning.
1 Open the front cover and pull out the drum unit. Caution ■ Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. ■ To prevent damage to the DCP from static electricity, do not touch the electrodes shown below.
2 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit. Lock Lever Caution Handle the toner cartridge carefully. If toner scatters on your hands or clothes, immediately wipe it off or wash it with cold water. 3 Unpack the new toner cartridge. Place the used toner cartridge into the aluminum bag and discard it according to local regulations. Caution ■ Wait to unpack the toner cartridge until immediately before you install it in the DCP.
4 Gently rock the toner cartridge from side to side five or six times to distribute the toner evenly inside the cartridge. 5 Remove the protective cover. 6 Insert the new toner cartridge in the drum unit until it clicks into place. If you put it in properly, the lock lever will lift automatically.
7 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. Return the blue tab to the Home position (▼) before reinstalling the drum unit and toner cartridge assembly. Home Position(▼) 8 Tab Corona Wire Reinstall the drum unit and toner cartridge assembly and close the front cover.
Replacing the drum unit The DCP uses a drum unit to create print images on paper. If the LCD shows Change Drum Soon, the drum unit is near the end of its life and it is time to purchase a new one. Even if the LCD shows Change Drum Soon, you may be able to continue printing without having to replace the drum unit for a while. However, if there is a noticeable deterioration in the output print quality (even before Change Drum Soon appears), then the drum unit should be replaced.
Follow these steps to replace the drum unit: 1 Press the cover release button and then open the front cover. 2 Remove the old drum unit and toner cartridge assembly. Place it on a drop cloth or disposable paper to avoid scattering toner. Caution To prevent damage to the printer from static electricity, do not touch the electrodes shown below.
3 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit. (See Replacing the toner cartridge on page 14-24.) Lock Lever Discard the used drum unit according to local regulations, keeping it separate from domestic waste. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit. If you have questions, call your local waste disposal office. 4 5 6 7 8 Wait to unpack the new drum unit until immediately before installing it.
Checking the drum life You can see the percentage of the drum’s life that remains available. 1 (DCP-8020) Press Menu, 1, 6. 17.Drum Life —OR— Remaining:100% If you have the optional tray #2, press Menu, 1, 7. (DCP-8025D) Press Menu, 1, 7. 2 For five seconds, the LCD shows the available percentage of drum life. Even if the remaining drum life is 0%, you may continue to use the drum unit until you have a print quality problem.
15 Optional accessories Memory board The memory board is installed on the main controller board inside the DCP. When you add the optional memory board, it increases the performance for both copier and printer operations.
Installing the optional memory board WARNING DO NOT touch the surface of the main board within 15 minutes after turning off the power. 1 Turn the DCP power switch off, unplug the DCP power cord from the AC outlet, and then disconnect the interface cable. WARNING Turn the DCP power switch off, before installing (or removing) the memory board.
2 Remove the side cover. Loosen the two screws, and then remove the metal shield plate. 3 Unpack the DIMM and hold it by the edges. WARNING DIMM boards can be damaged by even a small amount of static electricity. Do not touch the memory chips or the board surface. Wear an antistatic wrist strap when you install or remove the board. If you do not have an antistatic wrist strap, frequently touch the bare metal on the printer.
5 6 7 8 9 Press the DIMM straight into the slot (press firmly). Make sure the locks on each side of the DIMM click into place. (To remove a DIMM, you must release the locks.) Put the metal plate back on and secure the metal plate with the two screws. Put the side cover back on. Reconnect any additional interface cables that you removed. Reconnect the power cable and then turn on the DCP power switch.
Network (LAN) board When you add the optional Network (LAN) Board (NC-9100h), you can connect your DCP into the network to use the Network Scanner, Network Printer and Network Management operations. WARNING DO NOT touch the surface of the main board within 15 minutes after turning off the power. For more details about how to configure the Network board, please see the NC-9100h Network User's Guide on the CD-ROM supplied with the DCP.
Before starting installation Be careful when handling the NC-9100h. There are many delicate electronic components that are susceptible to damage from static electricity. To avoid such damage, use the following precautions when handling the board. ■ Leave the NC-9100h in its anti-static bag until you are ready to install it. ■ Make sure that you are adequately grounded before touching the NC-9100h. Use an anti-static wrist strap and a grounding mat if possible.
WARNING Turn the DCP power switch off, before installing (or removing) the NC-9100h board. 2 Remove the side cover. Loosen the two screws, and then remove the metal shield plate. 3 Loosen the two screws, and then remove the metal cover plate.
4 Plug the NC-9100h into connector P1 located on the main board as shown in the illustration (press firmly) and secure the NC-9100h with the two screws. 5 Put the metal shield plate back on and secure it with the two screws. Put the side cover back on. Reconnect any additional interface cables that you removed. Reconnect the power cable and then turn on the DCP power switch. Press the Test switch and print a network configuration page. (See TEST SWITCH on page 15-10.
Step 2: Connecting the NC-9100h to an Unshielded Twisted Pair 10BASE-T or 100BASE-TX Ethernet Network To connect the NC-9100h to a 10BASE-T or 100BASE-TX Network, you must have an Unshielded Twist Pair Cable. One side of the cable must be connected to a free port on your Ethernet hub and the other side must be connected to the 10BASE-T or 100BASE-TX connector (an RJ45 Connector) of the NC-9100h. Verifying successful hardware Installation: Plug in the AC power cord.
Link/Speed LED is green: 10 BASE T Ethernet This Link/Speed LED will be green if the print server is connected to a 10 BASE T Ethernet. Active LED is yellow: The Active LED will blink if the print server is receiving or transmitting data. If there is a valid connection to the network, the LED will blink orange or green. TEST SWITCH Short push: Prints the network configuration page. Long push (more than 5 seconds): Reset the network configuration back to the default settings.
Paper Tray #2 You can purchase the Paper Tray #2 accessory (LT-5000) to use as a third paper source. Tray #2 holds up to 250 sheets of 80 g/m2 paper. Paper Tray #2 Holds approx.
G Glossary ADF (Automatic Document Feeder) The document can be placed in the ADF and scanned one page at a time automatically. Beeper The sound the keys make when they are pressed, an error occurs. Beeper volume Volume setting for the beep when you press a key or make an error. Contrast Setting to compensate for dark or light documents, by copies of dark documents lighter and light documents darker. Drum Unit A printing device for the DCP. Gray scale The shades of gray available for copying photographs.
Toner Save A process that causes less toner to be affixed to the page to extend the life of the toner assembly. This will make the receiving document significantly lighter. True Type fonts The fonts that are used in the Windows® operating systems. If you install the Brother True Type fonts, more types of fonts will be available for Windows® applications.
S Specifications Product description The DCP-8020 and DCP-8025D are 3 in 1 Multi-Function Centers: Printer, Copier and Color Scanner. The DCP-8025D includes Duplex Printing.
General (continued) Temperature Humidity Operating: Storage: Operating: Storage: 10 - 32.5°C 0 - 40°C 20 to 80% (without condensation) 10 to 90% (without condensation) Print media Paper Input Paper Tray ■ Paper type: Plain paper, recycled paper and transparencies, envelopes (Manual Feed/Multi-purpose Tray) ■ Paper size: A4, Letter, Legal, B5 (ISO), B5 (JIS), Executive, A5, A6, B6 (ISO) Weight: 60 - 105 g/m2 (Paper Tray) For more details, see Paper specifications for each paper tray on page 2-4.
Scanner Color/Monochrome Color/Monochrome TWAIN Compliant Yes (Windows® 95/98/98SE/Me/2000 Professional and Windows NT® Workstation Version 4.0) Mac OS® 8.6-9.2/OS X 10.2.
Printer Emulation PCL6 (Brother Printing System for Windows® emulation mode of HP LaserJet) and BR-Script (PostScript®) Level 3 Printer Driver Windows® 95/98/98SE/Me/2000 Professional/XP and Windows NT® Workstation Version 4.0 driver supporting Brother Native Compression mode and bi-directional capability Apple® Macintosh® QuickDraw® Driver and PostScript (PPD) for OS 8.6-9.2/OS X 10.1/10.2.1 or Greater Resolution HQ1200 (Max.
Computer requirements Minimum System Requirements Processor Minimum Speed Minimum RAM 95, 98, 98SE Pentium 75MHz 24 MB 32 MB Me Pentium 150 MHz 32 MB 64 MB NT® Workstation 4.0 Pentium 75MHz 2000 Professional Pentium 133MHz 64 MB 128 MB XP Pentium 233MHz Mac OS® 8.6 - 9.2 (Printing and Scanning Only) All base models meet minimum Requirements Computer Platform & Operating System Version Windows® Operating System Apple® Macintosh ® Operating System Mac OS® X 10.1/10.2.
Consumable items Toner Cartridge Life Expectancy TN-7300: Standard Toner Cartridge - Up to 3,300* pages TN-7600: High Yield Toner Cartridge - Up to 6,500* pages *(when printing letter size or A4 paper at 5% print coverage) Toner life expectancy will vary depending upon the type of average print job.
Network (LAN) board (NC-9100h) DCP-8020 (Option) DCP-8025D (Option) When you add the optional Network (LAN) Board (NC-9100h), you can connect your DCP into the network to use the Network Scanner, Network Printer and Network Management software. Support for: Windows® 95/98/Me/NT® 4.0/2000/XP Novell NetWare 3.X, 4.X, 5.X Mac OS® 8.6 - 9.2, X 10.0-10.2.
Index A D ADF (automatic document feeder), using .................. 1-10 ADF cover ........................ 14-4 Drivers printer ............................... 7-1 TWAIN Compliant ............ 8-1 Windows® printer ............................ 6-1 Drum unit checking remaining life ............................... 14-32 replacing ...................... 14-29 Duplex/N in 1 key .............. 5-12 Duplex/1 in 1 .................. 5-17 Duplex/2 in 1 .................. 5-19 Duplex/4 in 1 ..................
L LAN Configuration ........3-8, 3-9 LCD (Liquid Crystal Display) LCD Contrast ...................4-8 M resolution ......................... S-4 Secure key ......................6-17 specifications ................... S-4 two-sided (duplex printing) ..............6-3 Print media ..........................2-1 Printer driver ......................7-17 PS printer driver ................7-17 Maintenance, routine ...... 14-21 Manual feed tray ..........6-5, 6-8 Menu table ..........................
Tray use, setting copy ................................. 4-7 Troubleshooting ................ 14-1 error messages on LCD 14-1 if you are having difficulty paper handling .......... 14-13 printer difficulties ....... 14-11 V Volume, setting beeper .............................
UK/IRE/SAF/PAN NORDIC Version A
