SOFTWARE USER’S GUIDE DCP-7010 DCP-7025 MFC-7220 MFC-7225N MFC-7420 MFC-7820N Version A
Table of Contents 1 Using the machine as a printer Using the Brother printer driver ...............................................................................1-1 How to print your document.....................................................................................1-1 Printing from the manual feed slot......................................................................1-2 Manual Duplex Printing ......................................................................................
Scanning a document using the TWAIN driver........................................................2-7 TWAIN compliant ...............................................................................................2-7 How to access the Scanner................................................................................2-7 Scanning a document into the PC......................................................................2-8 Settings in the Scanner window ..................................................
Using MFC Remote Setup (For Windows®) (not available for DCP-7010 and DCP-7025) MFC Remote Setup.................................................................................................4-1 5 Using Brother PC-FAX software (For Windows®) (not available for DCP-7010 and DCP-7025) PC-FAX sending......................................................................................................5-1 Setting up user information .........................................................................
7 Using your machine with a Macintosh® Setting up your USB-equipped Apple® Macintosh®.................................................7-1 Using the Brother printer driver with your Apple® Macintosh® (Mac OS® X) ...........7-2 Choosing page setup options.............................................................................7-2 Specific settings .................................................................................................
1 Using the machine as a printer Using the Brother printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at: http://solutions.brother.
Using the machine as a printer Printing from the manual feed slot Note ■ The machine automatically turns on the Manual Feed mode when you put paper in the manual feed slot. ■ The machine illustrations are of the MFC-7420 or MFC-7820N, but the descriptions apply to all the models. 1 Set the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Set the Paper Source to Manual. 2 Slide the paper guides to fit the paper size.
Using the machine as a printer Manual Duplex Printing The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or very thick paper is not recommended.
Using the machine as a printer Popular Printer Emulation Support (DCP-7025, MFC-7225N and MFC-7820N only) The DCP-7025, MFC-7225N and MFC-7820N support HP LaserJet (PCL level 6) and the BR-Script 3 (PostScript® 3™) printer emulation modes. If you use DOS application software, you can use the HP LaserJet (PCL level 6) or BR-Script 3 (PostScript® 3™) emulation mode for printer operations. Setting the Emulation Selection Your machine will receive print commands in a printer job language or Emulation.
Using the machine as a printer Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you select it. (For DCP-7025) 1 2 1 Press Menu. Press ▲ or ▼ to select 3.Printer. Press Set. 3 Press ▲ or ▼ to select 2.Print Options. Press Set. 4 Press ▲ or ▼ to select 1.Internal Font. Press Set. 5 6 Press Start. The machine prints the list. Press Stop/Exit. (For MFC-7225N and MFC-7820N) 1 2 3 Press Menu/Set, 4, 2, 1. Press Start.
Using the machine as a printer Printing the Print Configuration List You can print a list of current printer settings. (For DCP-7025) 1 2 1 Press Menu. Press ▲ or ▼ to select 3.Printer. Press Set. 3 Press ▲ or ▼ to select 2.Print Options. Press Set. 4 Press ▲ or ▼ to select 2.Configuration. Press Set. 5 6 Press Start. The machine prints the list. Press Stop/Exit. (For MFC-7225N and MFC-7820N) 1 2 3 Press Menu/Set, 4, 2, 2. Press Start. The machine prints the settings. Press Stop/Exit.
Using the machine as a printer Restoring default settings You can return the machine to the default settings. Fonts and macros in the temporary settings are cleared. (For DCP-7025) 1 2 1 Press Menu. Press ▲ or ▼ to select 3.Printer. Press Set. 3 Press ▲ or ▼ to select 3.Reset Printer. Press Set. 4 Press ▲ to select Reset. —OR— Press ▼ to select Exit without making a change. 5 Press Stop/Exit. (For MFC-7225N and MFC-7820N) 1 2 Press Menu/Set, 4, 3. Press 1 to restore the default settings.
Using the machine as a printer Printer driver settings (For Windows®) Note For Macintosh® users, see Using the Brother printer driver with your Apple® Macintosh® (Mac OS® X) on page 7-2 or Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 9.1 to 9.2) on page 7-4.
Using the machine as a printer Features in the PCL printer driver (For Windows®) Basic tab 1 1 2 3 4 1 2 3 4 Select the Paper Size, Multiple Page, Border Line (if any) and Orientation. Select number of Copies and Media Type. Select the Paper Source (First Page and Other Pages). Click the OK button to apply your selected settings. To return to the default settings, click the Default button, then click the OK button. Paper Size From the drop-down box select the Paper Size you are using.
Using the machine as a printer Border Line When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border, dash border or no border around each page on the sheet. Orientation 1 Orientation selects the position of how your document will be printed (Portrait or Landscape). Landscape Portrait Copies The copies selection sets the number of copies that will be printed.
Using the machine as a printer Advanced tab 1 2 3 4 5 1 Change the tab settings by selecting one of the following icons: 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options Note To return to the default settings, click the Default button.
Using the machine as a printer Print Quality Resolution You can change the resolution as follows: ■ ■ ■ ■ 1 HQ 1200 1200 x 600 (MFC-7220) 600 dpi 300 dpi Toner Save Mode You can save running costs by turning on the Toner Save Mode, which reduces the print density. Print Setting You can manually change the Print setting. ■ Auto Selecting the Auto (Recommended) button will allow automatic printing with the most suitable print settings for your print job.
Using the machine as a printer Duplex The PCL printer driver supports manual duplex printing. Manual Duplex 1 Check Manual Duplex. In this mode, the machine prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd numbered pages are printed. Duplex Type There are six types of duplex directions available for each orientation.
Using the machine as a printer Watermark You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. 1 Check Use Watermark, and then select the watermark you want to use. Transparent Check Transparent with the Watermark to print the watermark image in the background of your document. If this feature is not checked then the Watermark will be printed on top of your document.
Using the machine as a printer Page Setting Scaling You can change the print size of your document with the Scaling feature. 1 ■ Check Off if you want to print the document as it appears on your screen. ■ Check Fit to Paper Size if your document has an unusual size, or if you have only the standard size paper. ■ Check Free if you want to change the size. You can also use the Mirror Print or Reverse Print feature for your page setting.
Using the machine as a printer Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to On or Off from the Device Options. 1 Status Monitor This reports the machine status (any error that may happen with the machine) when printing. The default setting for the Status Monitor is off.
Using the machine as a printer Administrator (For Windows® 98/98SE/Me Users Only) The administrator selection permits the Copy, Scaling and Watermark features to be locked and password protected. 1 Note Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed. Insert Command/File (For Windows® 98/98SE/Me Users Only) (DCP-7025, MFC-7225N and MFC-7820N only) This option allows data to be inserted into a print job.
Using the machine as a printer Print Date & Time When enabled the Print Date & Time feature, it will print the date and time on your document from your computer’s system clock. 1 Click the Setting button to change the Date, Time, Position and Font. To include a background with the Date and Time, select Opaque. When Opaque is selected, you can set the Darkness of the Date and Time background by changing the percentage. Note The Date and Time in the selection box shows the format that will be printed.
Using the machine as a printer Support tab The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. 1 Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, Driver Updates and Tips for using your machine.
Using the machine as a printer Features in the PS (PostScript®) Brother printer driver (DCP-7025, MFC-7225N and MFC-7820N only) (For Windows®) The BR-Script 3 (PostScript® 3™ language emulation) driver supports Windows® 98/98SE/Me/2000 Professional/XP and Windows NT® 4.0.
Using the machine as a printer Layout tab If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Layout tab by clicking Printing Preferences... in the General tab of the Brother MFC-XXXX or DCP-XXXX BR-Script3 Properties screen. 1 The Layout tab enables you to change various layout settings such as Orientation, Page Order and Page Per Sheet. Paper / Quality tab If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Paper/Quality tab by clicking Printing Preferences.
Using the machine as a printer Status Monitor (Windows® only) The Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam.
2 How to scan using Windows® Note The scanning operations and drivers will be different depending on your operating system. 2 For Windows® XP Two scanner drivers are installed. Windows Imaging Acquisition (WIA) driver (See Scanning a document using WIA driver (For Windows® XP only) on page 2-2.) and a TWAIN compliant scanner driver (See Scanning a document using the TWAIN driver on page 2-7.) If you are using Windows® XP you can select either driver when scanning documents.
How to scan using Windows® Scanning a document using WIA driver (For Windows® XP only) WIA compliant 2 Windows® XP uses Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort® 9.0SE viewer that Brother included with your machine or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to access the scanner 1 Open your software application to scan the document.
How to scan using Windows® Scanning a document into the PC (For MFC-7220 and MFC-7225N) 1 2 3 Load your document. Select the picture type (B). 2 A Select the Paper size from the drop-down list box (D). B C D 4 If you require advanced settings, click Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings.
How to scan using Windows® Scanning a document into the PC (DCP-7010, DCP-7025, MFC-7420 and MFC-7820N Only) There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. (ADF is not available for DCP-7010.) If you would like to scan and then crop a portion of the page after pre-scanning the document, you will need to use the scanner glass (Flatbed). (See Pre-Scanning to crop a portion you want to scan on page 2-9.
How to scan using Windows® Pre-Scanning to crop a portion you want to scan using the scanner glass (DCP-7010, DCP-7025, MFC-7420 and MFC-7820N Only) The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image. 1 2 2 Place the document face down on the scanner glass. Select Flatbed in the Paper source pull-down box (A).
How to scan using Windows® Brother Scanner Utility (not available for MFC-7220 and MFC-7225N) The Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200 dpi and for changing the maximum scanning size. If you want to set Legal size as the default size, change the setting using this utility. You must restart your PC for the new settings to take effect. 2 Note The Maximum Scanning Size setting is not available for the DCP-7010.
How to scan using Windows® Scanning a document using the TWAIN driver TWAIN compliant The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the PaperPort® 9.
How to scan using Windows® Scanning a document into the PC You can scan a whole page —OR— 2 Scan a portion of the page after pre-scanning the document. Scanning a whole page 1 2 Load your document.
How to scan using Windows® Pre-Scanning to crop a portion you want to scan The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image. 1 Load your document. 2 Scanning area 2 Select the settings for Image Type, Resolution, Scan Type, Brightness, Contrast and Document Size, as needed. 3 In the Scanner Setup dialog box, click the PreScan button.
How to scan using Windows® Settings in the Scanner window Image Type Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: (For DCP-7010, DCP-7025, MFC-7420 and MFC-7820N) Image Type Resolution Scan Type Photo Select for scanning photo images. 300 x 300 dpi 24-bit colour Web Select for attaching the scanned image to web pages. 100 x 100 dpi 24-bit colour Text Select for scanning text documents.
How to scan using Windows® Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Set the Scan Type to Gray (Error Diffusion) or True Gray for photographic images. Colours: Set either: (not available for MFC-7220 and MFC-7225N) 256 Colour, which scans up to 256 colours, or 24 bit Colour which scans up to 16.8 million colours.
How to scan using Windows® Document Size Set the size to one of the following: ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ A4 210 x 297 mm JIS B5 182 x 257 mm Letter 8 1/2 x 11 in Legal 8 1/2 x 14 in A5 148 x 210 mm Executive 7 1/4 x 10 1/2 in Business Card Photo 4 x 6 in Index Card 5 x 8 in Photo L 89 x 127 mm Photo 2L 127 x 178 mm Postcard 1 100 x 148 mm Postcard 2 148 x 200 mm Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm.
How to scan using Windows® Using the Scan key (For USB or Parallel cable users) Note If you use the Scan key on a network, please refer to Using the Scan key on page 6-3. 2 You can use the Scan key on the control panel to scan documents into your word processing, graphics or E-mail applications or your computer folder. The advantage of using Scan is that you avoid the mouse clicks required to scan from your computer.
How to scan using Windows® Scan to Image You can scan a picture into your graphics application for viewing and editing. You can change the scan configuration. (See Image (example: Microsoft Paint) on page 3-4.) 1 2 3 2 Load your document. Press Scan. Press ▲ or ▼ to select Scan to Image. Press Menu/Set or Set. The machine will start the scanning process.
How to scan using Windows® Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR ScanSoft® PaperPort® 9.0SE for Brother is a document management application. You can use PaperPort® 9.0SE to view scanned documents. 2 PaperPort® 9.0SE has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or “stack” documents of different formats for printing, faxing or filing. ScanSoft® PaperPort® 9.
How to scan using Windows® Viewing items ScanSoft® PaperPort® 9.0SE provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). 2 Items in the selected folder appear on the PaperPort® 9.0SE Desktop. You can see PaperPort® 9.0SE items (MAX files) and non-PaperPort® 9.0SE items (files created using other applications). Non-PaperPort® 9.
How to scan using Windows® Quick links to other applications ScanSoft® PaperPort® 9.0SE automatically recognizes many other applications on your computer and creates a “working link” to them. The Send To Bar at the bottom of the Desktop view shows icons of those linked applications. 2 To use a link, drag an item onto one of the icons to start the application represented by the icon. A typical use of the Send To Bar is to select an item and then fax it.
How to scan using Windows® Exporting items in other formats You can export or save PaperPort® 9.0SE items in several popular file formats, such as BMP, JPEG, TIFF, PDF or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images. Exporting an image file 1 Select the Save As command from the File pull-down menu in the PaperPort® 9.0SE window. The Save ‘XXXXX’ as dialog box will be displayed.
3 Using ControlCenter2.0 (For Windows®) ControlCenter2.0 3 ControlCenter2.0 is a software utility that allows you to quickly and easily access your frequently used applications. Using ControlCenter2.0 eliminates the need to manually launch the specific applications. ControlCenter2.0 provides the following six categories of operations: 1 2 3 4 5 Scan directly to a file, E-mail, word processor or graphics application of your choice.
Using ControlCenter2.0 (For Windows®) How to turn off the AutoLoad feature in ControlCenter2.0 Once you start ControlCenter2.0 from the Start menu, the icon will appear on the task bar. You can open the ControlCenter2.0 window by double-clicking on the icon. If you do not want ControlCenter2.0 to run automatically each time the computer is started; 1 2 Right-click on the ControlCenter2.0 icon 3 Click OK to close the window. 3 in the Task Tray, and select Preference. The ControlCenter2.
Using ControlCenter2.0 (For Windows®) COPY Copy — allows you to use the PC and any printer driver for enhanced copy operations. You can scan the page on the machine and print the copies using any of the features of the machine printer driver—OR—you can direct the copy output to any standard printer driver installed on the PC including network printers. You can configure your preferred settings on up to four buttons.
Using ControlCenter2.0 (For Windows®) SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. These four selections can be accessed from ControlCenter2.0 or from the Scan key on the control panel of the machine. The target application, file type and scan settings are configured independently by choosing the Software Button or the Device Button tabs of ControlCenter2.0 configuration window.
Using ControlCenter2.0 (For Windows®) OCR (Word Processing program) Scan to OCR converts the graphic page image data into text which can be edited by any word processor program. You can change the default word processor program. 3 To configure Scan to OCR, right-click on the button and select Software Button or Device Button. To change the word processing application, select the destination word processing application from the Target Application pull down list.
Using ControlCenter2.0 (For Windows®) File attachments You can choose from the following list of file types for attachment to your E-mail or for saving to a folder. File Type — Select from the pull-down list the type of file you want the scanned images to be saved in. 3 Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif) TIFF - Compressed (*.tif) TIFF Multi-Page - Uncompressed (*.tif) TIFF Multi-Page - Compressed (*.tif) Portable Network Graphics (*.png) PDF (*.
Using ControlCenter2.0 (For Windows®) CUSTOM SCAN There are four buttons from which you can set your own preferences and configuration to fit your required usage for scanning. 3 To configure a button, right-click on the button, and the configuration window will appear. You have four function choices of scan action, Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image: This setting allows you to scan a page directly into any graphic viewer/editor software.
Using ControlCenter2.0 (For Windows®) Customizing a user-defined button To configure a button, right-click on the button, and the configuration window will appear. Please read the following guidelines to configure the button. 3 Scan to Image: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field.
Using ControlCenter2.0 (For Windows®) In the Settings tab You can select Target Application, File Type, OCR Software, Resolution, Scan Type, Document Size, Brightness and Contrast settings. 3 Scan to E-mail: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field.
Using ControlCenter2.0 (For Windows®) Scan to File: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. 3 Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list. You can either send the file to the default folder which is shown currently in the Destination Folder box or select your preferred folder by using button.
Using ControlCenter2.0 (For Windows®) COPY The Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. 3 Before you can use the Copy buttons you must first configure the printer driver by right-clicking on the button. You can enter up to a 30 character name in the Name for Copy field and select the Copy Ratio.
Using ControlCenter2.0 (For Windows®) PC-FAX (not available for DCP-7010 and DCP-7025) This section allows you to easily open the software for sending or receiving a PC-FAX or edit the address book by clicking the appropriate button. 3 Send The Send button allows you to scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 5-1.) To change the Send settings, right-click on the button to open the configuration window.
Using ControlCenter2.0 (For Windows®) Address Book The Address Book button allows you to configure add/amend or delete contacts from your address book. By clicking the button, the address book window will open for your editing. (See Brother Address Book on page 5-6.) 3 Setup By clicking the Setup button, you can configure the user settings used by the PC-FAX application. (See Setting up user information on page 5-1.
Using ControlCenter2.0 (For Windows®) DEVICE SETTING (not available for DCP-7010 and DCP-7025) In this section you can configure the machine settings by clicking the button. 3 Note When the machine is connected to a network, you cannot use this function. Remote Setup The Remote Setup button allows you to open the Remote Setup Program window with which you can configure the machine setting menus.
4 Using MFC Remote Setup (For Windows®) (not available for DCP-7010 and DCP-7025) MFC Remote Setup 4 The MFC Remote Setup application enables you to configure many MFC settings from a Windows® application. When you access this application, the settings on your machine will be downloaded to your PC and displayed on your computer screen. If you change the settings, you can upload them directly to the machine. Note You cannot use the MFC Remote Setup application if your machine is connected via a Network.
5 Using Brother PC-FAX software (For Windows®) (not available for DCP-7010 and DCP-7025) PC-FAX sending 5 The Brother PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page note.
Using Brother PC-FAX software (For Windows®) Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab. The user has the choice of two user interfaces: Simple style or Facsimile style. To change the user interface select the interface setting you want: Simple style or Facsimile style. (See User interface on page 5-3.) 5 Outside line access If you need to enter a number to access an outside line, enter it here.
Using Brother PC-FAX software (For Windows®) User interface In the Sending tab, select the user interface you wish to use. You can choose the Simple Style or the Facsimile Style.
Using Brother PC-FAX software (For Windows®) Address Book If Outlook® Express is installed on your PC, you can select which address book to use for PC-FAX sending, Brother Address Book or Outlook® Express from the Address Book tab. 5 For the Address book file, you must enter the path and file name of the database file which contains the address book information. —OR— Use the Browse button to find the database to select.
Using Brother PC-FAX software (For Windows®) Setting up a Cover Page From the PC-FAX dialog box, click to access the PC-Fax Cover page setup screen. The Brother PC-FAX Cover Page Setup dialog box will appear: 5 Entering Cover Page Information To From Comment Type the comment you want to add to the cover page. Form Select the cover page format you want to use. Import BMP file You can insert a bitmap file, such as your company logo, in the cover page.
Using Brother PC-FAX software (For Windows®) Speed-Dial setup From the Brother PC-FAX Setup dialog box, click the Speed-Dial tab. (To use this feature, you must select the Facsimile Style user interface.) 5 You can register a Member or Group on each of the ten Speed-Dial buttons. To register an address in a Speed-Dial button: 1 2 Click the Speed-Dial button you want to program. 3 Click Add >> to save it. Click the Member or Group you want to store on the Speed-Dial button.
Using Brother PC-FAX software (For Windows®) Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. 1 In the Address Book dialog box, click the 5 icon to add a Member. The Brother Address Book Member Setup dialog box will appear: 2 In the Member Setup dialog box, type the Member’s information. Name is a required field. Click OK to save the information.
Using Brother PC-FAX software (For Windows®) Deleting a Member or Group 1 2 3 Select the Member or Group you want to delete. Click the delete icon. 5 When the Confirm Item Delete dialog box appears, click OK. Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv). Or if you wish, you can select and create a Vcard that will be attached to that Member’s outgoing E-mail. (A Vcard is an electronic business card that contains the sender’s contact information.
Using Brother PC-FAX software (For Windows®) Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: 1 5 From the Address Book select File, point to Import, and then click Text. —OR— Click Vcard and go to Step 5. 2 From the Available Items column select the data fields you want to import, and click Add >>.
Using Brother PC-FAX software (For Windows®) Sending a file as a PC-FAX using the Facsimile style user interface 1 2 Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. 5 The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface will appear, if it does not check the user interface selection setting as detailed on page 5-2.
Using Brother PC-FAX software (For Windows®) Sending a file as a PC-FAX using the Simple style user interface 1 2 Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. 5 The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and then click Print. The Simple style user interface will appear; if it does not check the user interface selection setting as detailed on page 5-2.
Using Brother PC-FAX software (For Windows®) Setting up PC-FAX receiving The PC-FAX Receive function will automatically upload incoming faxes received by your machine to your PC for viewing, printing or deleting. Note ■ Before you use the PC-FAX Receive function, you must select the option of PC-FAX Receive from the Control Panel menu on the machine. (See Setting PC Fax Rx in the User’s Guide.) ■ PC-FAX receiving is only available when using the USB/Parallel connection, not the Network (LAN) connection.
Using Brother PC-FAX software (For Windows®) Viewing new PC-FAX messages Each time you start to receive a PC-FAX, the icon will flash blue and red. Once the fax has been received the icon will remain red. The red icon will change to green once the received fax has been viewed. Double-click any of the new faxes to open and view them. 5 Note The title of your unread PC message will be the date and time until you assign a file name. For example “Fax 2-20-2002 16:40:21.
6 Network Scanning (For Windows®) (MFC-7225N, MFC-7820N or models with the optional NC-2200w Only) To use the machine as a Network Scanner, the Network must be configured with a TCP/IP address that matches your network. You can set or change the settings from the control panel. (Please see the Network User's Guide on the CD-ROM.) Network License MFC-7225N and MFC-7820N include the PC license for up to 5 Users.
Network Scanning (For Windows®) 2 Click the Network Setting tab in the dialog box and select a method to specify the machine as a Network scanner for your PC. 6 Specify your machine by address Enter the IP address of the machine in the IP Address field. Click Apply and then OK. Specify your machine by Name Enter the machine Node name in the Node Name field. Click Apply and then OK. Search for Devices Click Browse and select the appropriate device you want to use. Click OK. Click Apply and then OK.
Network Scanning (For Windows®) Using the Scan key Scan to E-mail When you select Scan to E-mail your document will be scanned and sent directly to the PC you designated on your network. ControlCenter2.0 will activate the default E-mail application on the designated PC for addressing to the recipient. You can scan a black and white (or colour document) and it will be sent with the E-mail from the PC as an attachment. You can change the Scan configuration. (See E-mail on page 3-5.
Network Scanning (For Windows®) Scan to Image When you select Scan to Image your document will be scanned and sent directly to the PC you designated on your network. ControlCenter2.0 will activate the default graphics application on the designated PC. You can change the Scan configuration. (See Image (example: Microsoft Paint) on page 3-4.) 1 2 3 Load your document. Press Scan. Press ▲ or ▼ to select Scan to Image. Press Menu/Set. 4 Press ▲ or ▼ to select the destination PC you want to send to.
Network Scanning (For Windows®) Scan to OCR When you select Scan to OCR your document will be scanned and sent directly to the PC you designated on your network. ControlCenter2.0 will activate ScanSoft® OmniPage® OCR and convert your document into text for viewing and editing from a word processing application on the designated PC. You can change the Scan configuration. (See OCR (Word Processing program) on page 3-5.) 1 2 3 Load your document. Press Scan. Press ▲ or ▼ to select Scan to OCR.
Network Scanning (For Windows®) Scan to File When you select Scan to File you can scan a black and white (or colour document) and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2.0 on the designated PC. You can change the Scan configuration. (See File on page 3-6.) 1 2 3 Load your document. Press Scan. Press ▲ or ▼ to select Scan to File. Press Menu/Set.
7 Using your machine with a Macintosh® Setting up your USB-equipped Apple® Macintosh® 7 Note Before you can connect the machine to your Macintosh®, you must buy a USB cable that is not longer than 2 metres. Do not connect the machine to a USB port on a keyboard or a non-powered USB hub. The features supported by the machine will depend on the operating system you are using. The chart below shows which features are supported. Mac OS® Mac OS® X 9.X 10.2.
Using your machine with a Macintosh® Using the Brother printer driver with your Apple® Macintosh® (Mac OS® X) Choosing page setup options 1 From application software such as TextEdit, click the File menu and select Page Setup. Make sure MFC-XXXX (Where XXXX is your model name) is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scale, then click OK. 2 From application software such as TextEdit, click the File menu and select Print.
Using your machine with a Macintosh® Specific settings You can set the Media Type, Resolution, Toner Save, and other settings. Press Copies & Pages dropdown to select settings you want to change. 7 Print settings Select the Quality and Media Type, and if you want to use Toner Save Mode. Layout Select the Pages per Sheet, Layout Direction and Border (if any).
Using your machine with a Macintosh® Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 9.1 to 9.2) To select a Printer: 1 2 7 Open the Chooser from the Apple menu. Click the Brother Laser icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser. To print a document: 3 From the application software such as Presto!® PageManager®, click the File menu and select Page Setup.
Using your machine with a Macintosh® Using the PS driver with your Apple® Macintosh® (DCP-7025, MFC-7225N and MFC-7820N only) Note ■ To use the PS driver on a Network, see the Network User’s Guide on CD-ROM. ■ To use the PS driver with a USB cable, you need to set the Emulation to BR-Script 3 by using the control panel before connecting the USB cable. (See Popular Printer Emulation Support (DCP-7025, MFC-7225N and MFC-7820N only) on page 1-4.
Using your machine with a Macintosh® 3 Open the Printer Setup Utility icon. * For Mac OS® X 10.2.X users, open the Print Center icon. 7 4 Click Add. 5 Select USB. 6 Select your model name, and then click Add. 7 Select Quit Printer Setup Utility from the Printer Setup Utility menu.
Using your machine with a Macintosh® For Mac OS® 9.1 to 9.2 users 1 Open the Applications (Mac OS 9) folder. Open the Utilities folder*. * The screens are based on Mac OS® 9.1. 2 Open the Desktop Printer Utility icon. 3 Select Printer (USB), and then click OK. 4 Click Change... in the PostScript™ Printer Description (PPD) file. 7 Select Brother MFC-XXXX or Brother DCP-XXXX (Where XXXX is your model name) and then click Select.
Using your machine with a Macintosh® 5 Click Change... in the USB Printer Selection. Select Brother MFC-XXXX or Brother DCP-XXXX (Where XXXX is your model name), and then click OK. 7 6 Click Create.... 7 Enter your model name, and then click Save. 8 Select Quit from the File menu. 9 Click the MFC-XXXX or DCP-XXXX icon on the Desktop. 0 Select Set Default Printer from the Printing menu.
Using your machine with a Macintosh® Sending a fax from your Macintosh® application (not available for DCP-7010 and DCP-7025) For Mac OS® X users 7 You can send a fax directly from a Macintosh® application. 1 2 Create a document in a Macintosh® application. To send a fax, select Print from the File menu. The Printer dialog box will appear: 3 Select Send Fax from the pull-down menu. 4 Select Facsimile from the Output pull-down menu.
Using your machine with a Macintosh® 5 To address the fax, type a fax number in the Input Fax Number box, and then click Print. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
Using your machine with a Macintosh® Drag a vCard from the Mac OS® X Address Book application You can address the fax number using a vCard (an electronic business card) from Mac OS® application to the destination fax number field. 1 2 7 Click Address Book button. Drag a vCard from the Mac OS® X Address Book application to the Destination Fax Numbers field. When you are finished addressing your fax, click Print. Note ■ The vCard used must contain a work fax or home fax number.
Using your machine with a Macintosh® For Mac OS® 9.1 to 9.2 users You can send a fax directly from a Macintosh® application. 1 2 Create a document in a Macintosh® application. 7 To send a fax, select Print from the File menu. The Printer dialog box will appear: When Printer is selected, the top button shows Print and the Address button is grayed out. 3 From the Output pull-down menu, select Facsimile.
Using your machine with a Macintosh® Scanning from a Macintosh® The Brother machine software includes a TWAIN Scanner driver for Macintosh®. You can use this Macintosh® TWAIN Scanner driver with any applications that support the TWAIN specification. Note If you want to scan from the machine on a network, select the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities. Accessing the scanner Run your Macintosh® TWAIN-compliant application software.
Using your machine with a Macintosh® Scanning an image into your Macintosh® You can scan a whole page. —OR— 7 scan a portion after pre-scanning the document. Scanning a whole page 1 Load your document in the ADF. Note If your model is a flatbed type, you can also place your document on the scanner glass. 2 Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Colour Type Scanning Area Brightness Contrast 3 Click Start.
Using your machine with a Macintosh® Pre-Scanning an image Pre-Scanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images. When you are satisfied with the preview, click Start to scan the image. 1 2 Load your document. Click PreScan.
Using your machine with a Macintosh® Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image. The following list shows the resolution you can choose.
Using your machine with a Macintosh® Scanning Area Set the Size to one of the following: ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ A4 210 x 297 mm JIS B5 182 x 257 mm Letter 8.5 x 11 in Legal 8.5 x 14 in A5 148 x 210 mm Executive 7.25 x 10.5 in Business Card Photo 4 x 6 in Index Card 5 x 8 in Photo L 89 x 127 mm Photo 2L 127 x 178 mm Postcard 1 100 x 148 mm Postcard 2 148 x 200 mm Custom (User adjustable from 8.9 x 8.9 mm to 215 x 355 mm or 0.35 x 0.35 in. to 8.5 x 14 in.
Using your machine with a Macintosh® Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting. You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image. You can also type a value in the box to set the level. Click OK.
Using your machine with a Macintosh® Configuring Network Scanning (MFC-7225N and MFC-7820N or models with the optional NC-2200w only) If you want to scan from the machine on a network, you must select the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities. If you already installed the MFL-Pro Software following the network installation steps in the Quick Setup Guide then this selection should already be made.
Using your machine with a Macintosh® Using the Scan Key For Network users, see Using the Scan key on page 6-3. For USB users, see Using the Scan key (For USB or Parallel cable users) on page 2-13. Note ■ Turn on Register your computer with the “Scan To” functions at the machine and enter a 4 digit PIN number. ■ You can avoid receiving unwanted documents by setting a 4-digit Pin number. Enter your Pin number in the Pin number and Retype Pin number field.
Using your machine with a Macintosh® Using Presto!® PageManager® Presto!® PageManager® is application software for managing the documents in your computer. Since it is compatible with most image editors and word processing programs, Presto!® PageManager® gives you unmatched control over your computer files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto!® PageManager®.
Using your machine with a Macintosh® Technical Support [For USA] Company name: Postal Address: Telephone: Fax: E-mail Address: URL: Newsoft America Inc. 4113 Clipper Court Fremont CA 94538, USA 510-4458600 510-4458601 contactus@newsoftinc.com http://www.newsoft.com/ 7 [For Canada] E-mail Address: contactus@newsoftinc.
Using your machine with a Macintosh® [France] Company name: Postal Address: Telephone: E-mail Address: Partners in Europe Unit 14, Distribution Centre, Shannon Ind. Est Shannon, Co. Clare, Ireland 0800-917171 Newsoft@pie.ie [Italy] Company name: Postal Address: Telephone: Fax: E-mail Address: V.I.P Not Available 166821700 532786999 supporto@gensoftonline.
Using your machine with a Macintosh® Using ControlCenter2.0 (For Mac OS® X 10.2.4 or greater) ControlCenter2.0 is a software utility that allows you to quickly and easily access the most frequently used applications. Using ControlCenter2.0 eliminates the need to manually launch the specific applications. ControlCenter2.0 provides the following five categories of operations: 1 Scan directly to a file, E-mail, word processor or graphics application of your choice.
Using your machine with a Macintosh® SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. ■ Image (Default: Apple PreView) — enables you to scan a page directly into any graphic viewer/editor application. You can select the destination application, such as Adobe® PhotoShop® or any kind of image editing application you already have installed on your computer.
Using your machine with a Macintosh® DEVICE SETTINGS (not available for DCP-7010 and DCP-7025) You can configure the machine settings. ■ Remote Setup — enables you to open the Remote Setup Program. (See MFC Remote Setup (Mac OS® X 10.2.4 or greater) (not available for DCP-7010 and DCP-7025) on page 7-36.) ■ Quick-Dial — enables you to open the Set Quick-Dial window of the Remote Setup. (See MFC Remote Setup (Mac OS® X 10.2.4 or greater) (not available for DCP-7010 and DCP-7025) on page 7-36.
Using your machine with a Macintosh® To change the destination application, select the appropriate application from the Target Application pull down list. You can add an application to the lists by clicking the Add button. 7 Enter the Application Name (up to 30 characters) and select your preferable application by clicking the Browse button. Also choose the File Type from the pull-down list. You can delete application that you have added. Just select the Application Name and click the Delete button.
Using your machine with a Macintosh® E-mail Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click on the button while holding down the Ctrl key and select Software Button or Device Button. 7 To change the E-mail application, select your preferred E-mail application from the E-mail Application pull down list.
Using your machine with a Macintosh® File Scan to File button allows you to scan an image and save it in a specific file type to any directory on your hard disk. This allows you to easily archive your paper documents. To configure the file type and save to directory, click on the button while holding down the Ctrl key and select Software Button or Device Button. 7 Select the file type for the saved image by selecting from the File Type pull down list.
Using your machine with a Macintosh® Scan to Image: In General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. 7 Select the type of scan from the Scan Action field. In Settings tab You can select Target Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings.
Using your machine with a Macintosh® Scan to OCR: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. 7 Select the type of scan from the Scan Action field. In the Settings tab You can select Target Application, File Type, OCR Software, Resolution, Scan Type, Document Size, Brightness and Contrast settings.
Using your machine with a Macintosh® Scan to E-mail: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. 7 Select the type of scan from the Scan Action field. In the Settings tab You can select E-mail Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings.
Using your machine with a Macintosh® Scan to File: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. 7 Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list. You can either send the file to the default My pictures folder or select your own destination folder by using the Browse button.
Using your machine with a Macintosh® COPY The Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. 7 Before you can use the Copy buttons you must first configure the printer driver by clicking on the button while holding down the Ctrl key. You can enter up to a 30 character name in the Name for Copy field and select Copy Ratio.
Using your machine with a Macintosh® DEVICE SETTINGS (not available for DCP-7010 and DCP-7025) In this section you can configure the machine settings by clicking the button. 7 Note When the machine is connected to a network, you cannot use these functions. Remote Setup The Remote Setup button allows you to open the Remote Setup Program window with which you can configure the machine setting menus.
Using your machine with a Macintosh® MFC Remote Setup (Mac OS® X 10.2.4 or greater) (not available for DCP-7010 and DCP-7025) The MFC Remote Setup application enables you to configure many MFC settings from a Macintosh® application. When you access this application, the settings on your machine will be downloaded automatically to your Macintosh® and displayed on your computer screen. If you change the settings, you can upload them directly to the machine.
I Index C P ControlCenter2.0 Windows® .................................................. 3-1 PaperPort® (Windows®) and OmniPage® OCR ...............................2-8 exporting ...................................................2-18 importing ...................................................2-17 PC-FAX (Macintosh®) ..................................7-9 PC-FAX (Windows®) ...................................5-1 receiving ...................................................5-12 sending address book .....
Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries.
