USER’S GUIDE DCP-330C DCP-540CN
If you need to call Customer Service Please complete the following information for future reference: Model Number: DCP-330C and DCP-540CN (Circle your model number) Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
Table of Contents Section I 1 General General Information Using the documentation ....................................................................................... 2 Symbols and conventions used in the documentation ....................................2 Accessing the Software User’s Guide and Network User’s Guide (DCP-540CN only)..............................................................................................2 Viewing Documentation .......................................................
Section II Copy 4 Making copies How to copy ......................................................................................................... 24 Making a single copy ..................................................................................... 24 Making multiple copies .................................................................................. 24 Stop copying .................................................................................................. 24 Copy options............
Printing photos from a camera with PictBridge Before Using PictBridge.......................................................................................44 PictBridge requirements ................................................................................44 Using PictBridge ..................................................................................................44 Setting your digital camera ............................................................................44 Printing Images...
Cleaning the print head ................................................................................. 75 Checking the print quality .............................................................................. 76 Checking the printing alignment .................................................................... 77 Checking the ink volume ............................................................................... 77 Machine Information ...............................................................
Section I General General Information Loading documents and paper General setup I 2 8 21
1 General Information Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific keys on the machine control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic.
General Information b c d e Note If this window does not appear, use Windows® Explorer to run the setup.exe program from the root directory of the Brother CD-ROM. d Click User’s Guide. How to find Scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: Double-click the Documentation icon. Double-click your language folder. Click the documentation you want to read.
Chapter 1 Control panel overview 1 COPY 01 Quality Enlarge/Reduce Paper Type Paper Size Brightness Normal 100% Plain Pap A4 0 1 1 LCD (liquid crystal display) Displays messages on the screen to help you set up and use your machine. Also, you can adjust the angle of the LCD display by lifting it. 2 Number of Copies Use this key to make multiple copies. 3 Menu keys: d or c Press to scroll backward or forward to a menu selection. a or b Press to scroll through the menus and options.
General Information 1 10 9 8 7 6 5 01 Normal 100% Plain Pap A4 0 2 5 Stop/Exit 8 Stops an operation or exits from a menu. 6 7 On/Off You can turn the machine on or off. If you turn the machine off, it will still periodically clean the print head to maintain print quality. Ink Management Lets you clean the print head, check the print quality, and check the available ink volume. 4 3 Scan Lets you access Scan mode. 9 PhotoCapture Lets you access PhotoCapture Center™ mode.
Chapter 1 LCD display indications 1 d The LCD shows the current machine status when the machine is idle. COPY MENU Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo Select & Press 01 Normal 100% Plain Pap A4 0 Quality Enlarge/Reduce Paper Type Paper Size Brightness 20:48 MENU General Setup Paper Type Paper Size LCD Settings Ink indicator Lets you see the available ink volume. Basic Operations Select & Press Press Menu. Press a or b to choose General Setup.
General Information Warning LED indications The status LED (Light Emitting Diode) is a light that shows the DCP status. The LCD shows the current machine status when the machine is idle. 1 Printing Reports 1 1 The following reports are available: Help List A help list about how to quickly program your machine. User Settings Lists your settings. COPY Quality Enlarge/Reduce Paper Type Paper Size Brightness 01 Normal 100% Plain Pap A4 0 Network config.
2 Loading documents and paper Loading documents 2 You can make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF (DCP-540CN only) Recommended environment Temperature: 20 to 30° C (68 to 86° F) Humidity: 50% to 70% Paper: 80 gsm A4 (20 lb LTR) Document Sizes Supported Length: 148 to 355.6 mm (5.8 to 14 in.) Width: 148 to 215.9 mm (5.8 to 8.5 in.
Loading documents and paper How to load documents Note To use the scanner glass, the ADF must be empty. a 2 Scanning area 2 The scanning area depends on the settings in the application you are using. The figures below show the areas you cannot scan on paper. Lift the document cover. 3 4 1 2 b Using the document guidelines on the left, center the document face down on the scanner glass. Usage Document Size Top (1) Left (3) Bottom (2) Right (4) Copy Letter 3 mm (0.12 in.) 3 mm (0.12 in.
Chapter 2 Acceptable paper and other media The print quality can be affected by the type of paper you are using in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before buying large quantities. For best results, use the Brother paper.
Loading documents and paper Handling and using media Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. Improper Setup 2 DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or irregularly shaped paper The coated side of photo paper is shiny. Avoid touching the shiny (coated) side. Load photo paper with the shiny side facing down.
Chapter 2 Choosing the right media 2 Paper type and size for each operation Paper Type Paper Size 2 Usage Copy Cut Sheet Cards Envelopes Printer Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Legal 216 × 356 mm (8 1/2 × 14 in.) Yes – Yes Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – Yes JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – Yes A5 148 × 210 mm (5.8 × 8.3 in.) Yes – Yes A6 105 × 148 mm (4.1 × 5.8 in.
Loading documents and paper Paper weight, thickness and capacity 2 Paper Type Weight Cut Sheet Plain Paper 64 to 120 gsm (17 to 32 lb) 0.08 to 0.15 mm (0.003 to 0.006 in.) 100 1 Inkjet Paper 64 to 200 gsm (17 to 53 lb) 0.08 to 0.25 mm (0.003 to 0.01 in.) 20 Glossy Paper Up to 220 gsm (Up to 58 lb) Up to 0.25 mm (Up to 0.01 in.) 20 2 Photo Card Up to 240 gsm (Up to 64 lb) Up to 0.28 mm (Up to 0.01 in.) 20 2 Index Card Up to 120 gsm (Up to 32 lb) Up to 0.15 mm (Up to 0.006 in.
Chapter 2 Loading paper, envelopes and other media Loading paper and other media b Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. 1 2 2 Note To print on Photo L or 10 × 15 cm paper, please see Loading photo paper on page 18. a 2 Pull the paper tray completely out of the machine. If the paper support flap is open, close it and lift the output paper tray cover (1). c Fan the stack of paper well to avoid paper jams and misfeeds.
Loading documents and paper d Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray. e Gently adjust the paper side guides with both hands and the paper length guide to the paper. Make sure the paper side guides touch the sides of the paper. Note When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray.
Chapter 2 g Slowly push the paper tray completely back into the machine. Loading envelopes, post cards and photo paper 2 Loading envelopes 2 Use envelopes that weigh from 75 to 95 gsm (20 to 25 lb). Some envelopes need margin settings to be set in the application. Make sure you do a test print first. h While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2).
Loading documents and paper How to load envelopes and post cards a 2 Before loading, press the corners and sides of the envelopes or post cards to make them as flat as possible. If you have problems when printing on envelopes, try the following suggestions: a b Open the envelope flap. c Adjust the size and margin in your application. Note If the envelopes or post cards are ‘doublefeeding,’ put one envelope in the paper tray at a time.
Chapter 2 Loading photo paper 2 c Use the photo paper tray which has been assembled on the top of the paper tray to print on photo 10 × 15 cm and photo L size paper. You can leave paper in the standard paper tray when using the photo paper tray. a Put the photo paper into the photo paper tray and gently adjust the paper side guides to fit the paper. Make sure the paper side guides touch the sides of the paper.
Loading documents and paper Note When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
Chapter 2 Printable Area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Envelopes 3 3 4 1 4 1 2 2 Top (1) Bottom (2) Left (3) Right (4) Cut Sheet 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) Envelopes 12 mm (0.47 in.) 24 mm (0.
3 General setup Paper settings Paper Type Press Menu. c Press a or b to choose Paper Type. Press OK. d Press a or b to choose Plain Paper, Inkjet Paper, Brother Photo, Other Photo or Transparency. Press OK. e c Press a or b to choose Paper Size. Press OK. d Press a or b to choose Letter, Legal, A4, A5 or 10×15cm. Press OK. 3 3 To get the best print quality, set the machine for the type of paper you are using. a b 3 e 3 You can adjust the LCD contrast for a sharper and more vivid display.
Chapter 3 Setting the backlight brightness Setting the Off Timer 3 If you are having difficulty reading the LCD, try changing the brightness setting. a b Press Menu. c You can set how long the LCD stays on after the last key press. This is a power saving feature. The machine can print and scan when the LCD is off. a b Press Menu. Press a or b to choose LCD Settings. Press OK. c Press a or b to choose LCD Settings. Press OK. d Press a or b to choose Backlight. Press OK.
Section II Copy Making copies II 24
4 Making copies How to copy Making a single copy a Load your document. (See Loading documents on page 8.) b Press Mono Start or Colour Start. Making multiple copies 4 4 Load your document. c Press Mono Start or Colour Start. Quality Enlarge/Reduce Paper Type Paper Size Brightness 1 01 1 Normal 100% Plain Pap A4 0 No of Copies You can enter the number of copies you want by pressing + or - repeatedly. Press a or b to scroll through the copy options menu. Quality (See page 25.
Making copies Enlarging or reducing the image copied If you want to choose more settings, press a or b. Note You can choose an enlargement or reduction ratio. You can save some of the settings that you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as a new default on page 29.) Changing copy speed and quality You can choose the copy quality. The factory setting is Normal. Fast Normal Best a b c Load your document.
Chapter 4 e If you do not want to change additional settings, press Mono Start or Colour Start to scan the page. If you are making a poster or placed the document in the ADF, the machine scans the pages and starts printing. If you are using the scanner glass, go to f. f After the machine scans the page, press + (Yes) to scan the next page. g Put the next page on the scanner glass. Press OK. Repeat f and g for each page of the layout. • Make sure paper size is set to Letter or A4.
Making copies Poster (3 x 3) 4 You can make a poster size copy of a photograph. Adjusting Brightness, Contrast and Colour 4 Brightness 4 You can adjust the copy brightness to make copies darker or lighter. Sorting copies using the ADF (DCP-540CN only) You can sort multiple copies. Pages will be sorted in reverse order. a b c d e 4 a b c Load your document. d Press a or b to make a lighter or darker copy. Press OK.
Chapter 4 Colour Saturation 4 Paper options a b c Load your document. d e a b c Load your document. Press a or b to choose Red, Green or Blue. Press OK. Press a to increase the colour saturation, or press b to decrease the colour saturation. Press OK. d Press a or b to choose Plain Paper, Inkjet Paper, Brother Photo, Other Photo or Transparency. Press OK. e If you do not want to change additional settings, press Mono Start or Colour Start. f 28 Enter the number of copies you want.
Making copies Setting your changes as a new default 4 You can save the copy settings for Quality, Paper Type, Brightness, Contrast and Color Adjust that you use most often by setting them the default settings. These settings will stay until you change them again. a Press a or b to choose your new setting. Press OK. Repeat this step for each setting you want to change. b After changing the last setting, press a or b to choose Set New Default. Press OK. c d Press + to choose Yes. 4 Press Stop/Exit.
Chapter 4 30
Section III Direct Photo Printing III Printing photos from a memory card 32 Printing photos from a camera with PictBridge 44
5 Printing photos from a memory card PhotoCapture Center™ Operations Printing from a memory card without a PC Using memory cards 5 5 Even if your machine is not connected to your computer, you can print photos directly from digital camera media. (See Print Images on page 35.) Scanning to a memory card without a PC You can scan documents and save them directly to a memory card. See Scan to Card on page 42.
Printing photos from a memory card Memory card folder structure Your machine is designed to be compatible with modern digital camera image files and memory cards; however, please read the points below to avoid errors: The DPOF file on the memory card must be in a valid format. (See DPOF printing on page 37.) The image file extension must be .JPG (Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).
Chapter 5 Getting started 5 Firmly put the card into the correct slot. Entering PhotoCapture mode After you insert the media card, press the (PhotoCapture) key to illuminate it in green and display the PhotoCapture options on the LCD.
Printing photos from a memory card Print Images View Photo(s) 5 5 Print Index (Thumbnails) 5 The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on). You can preview your photos on the LCD before you print them. If your photos are large files there may be a delay before each photo is displayed on the LCD. a Make sure you have put the media card in the correct slot. Press (PhotoCapture). b Press a or b to choose View Photo(s). Press OK.
Chapter 5 Print All Photos 5 Print Photos 5 You can print all the photos on your media card. Before you can print an individual image, you have to know the image number. a a Make sure you have put the media card in the correct slot. Press (PhotoCapture). b Press a or b to choose Print All Photos. Press OK. c Press + or - repeatedly to enter the number of copies you want. d Do one of the following: Change the print setting. (See page 38.
Printing photos from a memory card DPOF printing 5 DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.
Chapter 5 PhotoCapture Center™ print settings 5 You can change the print settings temporarily for the next print. The machine returns to its default settings after 180 seconds. Note You can save the print settings you use most often by setting them as default. (See Setting your changes as a new default on page 41.
Printing photos from a memory card Menu Selections Options 1 Options 2 Page 40 Contrast Color Enhance 40 On/Off White Balance/Sharpness/ Color Density/Exit Cropping On/Off 41 Borderless On/Off 41 Set New Default Yes/No 41 Factory Reset Yes/No 41 Print Quality a Press a or b to choose Print Quality. Press OK. b Press a or b to choose Normal or Photo. Press OK. c If you do not want to change additional settings, press Colour Start to print.
Chapter 5 d If you do not want to customize, press d or c to choose Off. Press OK and then go to step f. If you do not want to change additional settings, press Colour Start to print. Adjusting Brightness, Contrast and Colour Brightness a Press a or b to choose Brightness. Press OK. b Press a to make a lighter print or press b to make a darker print. Press OK. c If you do not want to change additional settings, press Colour Start to print. Contrast 5 5 You can choose the contrast setting.
Printing photos from a memory card Cropping 5 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. Setting your changes as a new default 5 The factory setting is On. If you want to print the whole image, turn this setting to Off. You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again. a Press a or b to choose Cropping. Press OK.
Chapter 5 Scan to Card Entering Scan mode 5 5 When you want to scan to card, press (Scan). The LCD shows: Selectable File Format 150dpi Color JPEG / PDF 300dpi Color JPEG / PDF 600dpi Color JPEG / PDF 200x100dpi B/W TIFF / PDF 200dpi B/W TIFF / PDF a SCAN Scan to E-mail Scan to Image Scan to OCR Scan to File Scan to Card Select & Press Quality Insert a CompactFlash ®, Memory Stick®, Memory Stick Pro™, SecureDigital™, MultiMediaCard™ or xD-Picture Card™ into your machine.
Printing photos from a memory card Understanding the Error Messages 5 Once you are familiar with the types of errors that can occur while you are using the PhotoCapture Center™, you can easily identify and troubleshoot any problems. Media Error This message will appear if you put in a media card that is either bad or not formatted, or when there is a problem with the media drive. To clear this error, take out the media card.
6 Printing photos from a camera with PictBridge Using PictBridge Setting your digital camera Make sure your camera is in PictBridge mode. Some of the settings listed below may not be available for your PictBridge compatible digital camera. Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.
Printing photos from a camera with PictBridge Printing Images a Make sure that your camera is turned off. Connect your camera to the PictBridge port (1) on the machine using the USB cable. 6 DPOF printing 6 DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.
Chapter 6 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using PictBridge, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory. Wrong USB device This message will appear if you connect a non-PictBridge compatible or broken device to the PictBridge port.
Section IV Software Software and Network features IV 48
7 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide (DCP540CN only) for features available when connected to a computer (for example, printing and scanning). The guide has easy to use links that, when clicked, will take you directly to a particular section. c Click the heading you would like to read from the list at the left of the window.
Section V Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary V 50 63 80 89 100
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a standard, grounded electrical socket. Choose a location where the temperature remains between 10° and 35° C (50° F and 95° F). CAUTION • Avoid placing your machine in a high-traffic area. • Avoid placing your machine on carpet. • DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the power cord from the electrical socket. Doing this will prevent an electrical shock. DO NOT handle the plug with wet hands. Doing this might cause an electrical shock. DO NOT pull in the middle of the power cord.
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT touch the paper feed roller. Doing this may cause injury. DO NOT touch the area shaded in the illustration. Doing this may cause injury.
Safety and Legal When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover. If the machine becomes hot, releases smoke, or generates any strong smells, immediately turn off the power switch and unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service.
Important Information for Australia IMPORTANT-For Your Safety A A To ensure safe operation the three-pin plug supplied must be inserted only into a standard threepin power point which is effectively grounded through the normal household wiring. Extension cords used with the equipment must be three-conductor and be correctly wired to provide connection to ground. Incorrectly wired extension cords are a major cause of fatalities.
Safety and Legal 13 Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never spill liquid of any kind on the product. 14 Do not attempt to service this product yourself, because opening or removing covers may expose you to dangerous voltage points and/or other risks. Refer all servicing to service personnel. 15 Wait until pages have exited the machine before picking them up.
Important Information for New Zealand Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the inside of the machine. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.
Safety and Legal 15 This product should be connected to an AC power source within the range indicated on the rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified electrician. 16 This product is equipped with a 3-wire earthed plug. This plug will fit into only an earthed socket. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete socket. Do not defeat the purpose of an earthed plug.
IMPORTANT - For your safety A To ensure safe operation the three-pin plug supplied must be inserted only into a standard threepin power point which is effectively grounded through the normal household wiring. Extension cords used with the equipment must be three-conductor and be correctly wired to provide connection to ground. Incorrectly wired extension cords are a major cause of fatalities.
Safety and Legal Important Information for Some Countries A Important Safety Instructions A 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the inside of the machine. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not place this product near water. 6 Do not place this product on an unstable cart, stand, or table.
16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: If the power cord is damaged or frayed. If the product has been spilled by liquid. If the product has been exposed to rain or water. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
Safety and Legal Legal limitations for copying A It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2006 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries. Macintosh and TrueType are registered trademarks of Apple Computer, Inc. PaperPort is a registered trademarks of ScanSoft, Inc.
B Troubleshooting and Routine Maintenance B Troubleshooting B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Printing (Continued) Difficulty Suggestions Characters and lines are stacked. Check the printing alignment. (See Checking the printing alignment on page 77.) Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide is adjusted correctly. (See Loading paper and other media on page 14.) Make sure the Jam Clear Cover is set properly. Smudged stain at the top center of the printed page. Make sure the paper is not too thick or curled.
Troubleshooting and Routine Maintenance Copying Difficulties Difficulty Suggestions Vertical streaks appear on copies. If you see vertical streaks on copies, clean the scanner. (See Cleaning the scanner on page 74.) Poor copy results when using the ADF. (DCP-540CN only) Try using the scanner glass. (See Using the scanner glass on page 8.) Scanning Difficulties Difficulty Suggestions TWAIN/WIA errors appear while scanning. Make sure the Brother TWAIN/WIA driver is chosen as the primary source.
Network Difficulties Difficulty Suggestions Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode. Print a Network Configuration list (see Printing Reports on page 7.) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable.
Troubleshooting and Routine Maintenance Error messages B As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Error Message Cause Action No Paper Fed The machine is out of paper or paper is not properly loaded in the paper tray. Do one of the following: Refill the paper in the paper tray, and then press Mono Start or Colour Start. Remove the paper and load it again and then press Mono Start or Colour Start. Out of Memory The paper is jammed in the machine. See Printer jam or paper jam on page 69. The machine's memory is full.
Troubleshooting and Routine Maintenance Document jam (DCP-540CN only) c Pull the jammed document out to the left. d e Close the document cover. B Documents can jam if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam. Document is jammed in the top of the ADF unit a Take out any paper from the ADF that is not jammed. b c Open the ADF cover. B Pull the jammed document out to the right or left. Press Stop/Exit.
If you cannot remove the jammed paper from the front, or the error message still appears on the LCD after you have removed the jammed paper, please go to the next step. c e Lift the scanner cover (1) from the front side of the machine until it locks securely into the open position. Make sure that there is no jammed paper left inside the machine. 1 Remove the Jam Clear Cover (1). Pull the jammed paper out of the machine.
Troubleshooting and Routine Maintenance Routine maintenance Replacing the ink cartridges B B Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD. The LCD will tell you which ink cartridge is low or needs replacing. Be sure to follow the LCD prompts to replace the ink cartridges in the correct order.
Note Note If the protective yellow caps come off when you open the bag, the cartridge will not be damaged. e Each colour has its own correct position. Insert the ink cartridge in the direction of the arrow on the label. M If the LCD shows No cartridge after you install the ink cartridges, check that the ink cartridges are installed properly. WARNING If ink gets in your eyes, wash them out with water at once and call a doctor if you are concerned.
Troubleshooting and Routine Maintenance Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance when used with genuine Brother Branded ink cartridges. Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used.
Cleaning the scanner a B Lift the document cover (1). Clean the scanner glass (2) and white plastic (3) with isopropyl alcohol on a soft lint-free cloth. 1 3 Cleaning the machine printer platen WARNING Unplug the machine from the AC power outlet before cleaning the printer platen (1). If ink is scattered on or around the printer platen, wipe it off with a soft, dry, lint-free cloth.
Troubleshooting and Routine Maintenance Cleaning the Paper Pick-up Roller a Pull the paper tray completely out of the machine. b Unplug the machine from the electrical socket and remove the Jam Clear Cover (1). Cleaning the print head B B To ensure good print quality, the machine will regularly clean the print head. You can start the cleaning process manually if needed. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages.
Checking the print quality If faded or streaked colours and text appear on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. a b Press Ink Management. c Press a or b to choose Print Quality. Press OK. Press a or b to choose Test Print. Press OK. d Press Colour Start. The machine begins printing the Print Quality Check Sheet. e Check the quality of the four colour blocks on the sheet.
Troubleshooting and Routine Maintenance Checking the printing alignment Checking the ink volume B You may need to adjust the printing alignment if after transporting the machine your printed text becomes blurred or images become faded. a b Press Ink Management. c Press a or b to choose Alignment. Press OK. d Press Mono Start or Colour Start. The machine starts printing the Alignment Check Sheet. e Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0.
Packing and shipping the machine When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty. CAUTION It is important to allow the machine to ‘park’ the print head after a print job. Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped. Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head.
Troubleshooting and Routine Maintenance g Wrap the machine in the bag and put it in the original carton with the original packing material. h Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton. i Close the carton and tape it shut.
C Menu and Features On-screen programming Menu keys Access the main menu. Access its menu of temporary settings. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options. You can program your machine without the User’s Guide by using the Menu table that begins on page 81.
Menu and Features Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( ) C Level1 Level2 Level3 Options Descriptions Page General Setup Paper Type — Plain Paper* Sets the type of paper in the paper tray. 21 Sets the size of the paper in the paper tray. 21 Adjusts the contrast of the LCD. 21 You can adjust the brightness of the LCD backlight.
Level1 Level2 Level3 Options Descriptions Page LAN (DCP-540CN only) TCP/IP BOOT Method Auto* Chooses the BOOT method that best suits your needs. See Network User's Guide on the CDROM Static RARP BOOTP DHCP IP Address [000-255]. Enter the IP address. [000-255]. [000-255]. [000-255] Subnet Mask [000-255]. Enter the Subnet mask. [000-255]. [000-255]. [000-255] Gateway [000-255]. Enter the Gateway address. [000-255]. [000-255]. [000-255] Node Name BRN_XXXXXX Enter the Node name.
Menu and Features Level1 Level2 Level3 Options Descriptions Page LAN (DCP-540CN only) Factory Reset — Yes Restores all network settings to the factory default. See Network User's Guide on the CDROM No (Continued) Help List — — User Settings — — Network Config (DCP-540CN only) — — Machine Info. Serial No. — — Lets you check the serial number of your machine. 77 Initial Setup Date/Time — — Puts the date and time in your machine.
PhotoCapture ( ) C Level1 Level2 Level3 Options Descriptions Page View Photo(s) — — See the print settings table below. You can preview your photos on the LCD. 35 Print Index — — 6 Images/Line You can print a thumbnail page. 35 Fast 5 Images/Line Photo Print All Photos — — See the print settings table below. You can print all photos in your media card. 36 — — See the print settings table below. You can print an individual image.
Menu and Features Option1 Option2 Contrast Option3 Option4 Descriptions Page — — Adjusts the contrast. 40 Adjusts the hue of the white areas. 40 0 Color Enhance On White Balance Off* 0 Enhances the detail of the image. Sharpness 0 Adjusts the total amount of colour in the image. Color Density 0 Cropping On* — — Crops the image around the margin to fit the paper size or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping.
Level1 Level2 Level3 Options Descriptions Page Enlarge/Reduce — — 50% You can choose the enlargement or reduction ratio for your type of document. 25 Choose the paper type that matches the paper in the tray. 28 Choose the paper size that matches the paper in the tray. 28 Adjusts the brightness of copies. 27 Adjusts the contrast of copies.
Menu and Features Level1 Level2 Level3 Color Adjust Red — Options Descriptions Page Adjusts the amount of Red in copies. 28 0 Green Adjusts the amount of Green in copies. — 0 Blue Adjusts the amount of Blue in copies. — 0 Stack/Sort (DCP-540CN only) — Page Layout — — Stack* Sort — Off(1 in 1)* 2 in 1 (P) You can choose to stack or sort multiple copies. 27 You can make N in 1 or Poster copies. 26 You can save your copy settings.
Scan ( Level1 ) Option2 Option3 Descriptions Page Scan to E-mail — Option1 — — You can scan a monochrome or a colour document into your E-mail application. Scan to Image — — — You can scan a colour picture into your graphics application. See Software User's Guide on the CDROM Scan to OCR — — — You can have your text document converted to an editable text file. Scan to File — — — You can scan a monochrome or a colour document into your computer.
D Specifications General D D Memory Capacity 32 MB ADF (automatic document feeder) Up to 10 pages Temperature: 20° C - 30° C (68° F - 86° F) Humidity: 50% - 70% Paper: [80 gsm (20 lb)] A4 Letter size Paper Tray 100 Sheets [80 gsm (20 lb)] Printer Type Ink Jet Print Method Black: Piezo with 94 × 1 nozzles Colour: Piezo with 94 × 3 nozzles LCD (liquid crystal display) 50.8 mm (2.0 in) Colour LCD Power Source AC 220 to 240V 50/60Hz Power Consumption (DCP-330C) Off: Average 5.
Dimensions (DCP-540CN) (DCP-330C) 150 mm (5.9 in.) 180 mm (7.1 in.) 398 mm (15.7 in.) 398 mm (15.7 in.) 360 mm (14.2in.) 370 mm (14.6 in.) 351 mm (13.8 in.) 351 mm (13.8 in.) 443 mm (17.4 in.) 443 mm (17.4 in.) Weight 7.3 kg (16.06 lb) (DCP-330C) 8.0 kg (17.
Specifications Print media Paper Input D Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper 2, transparencies 1 2 and envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 2L, Index card and Post card 3. For more details, see Paper weight, thickness and capacity on page 13. Maximum paper tray capacity: Approx.
Copy D Colour/Monochrome Yes/Yes Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.) ADF Height: 148 mm to 356 mm (5.8 in. to 14 in.) Scanner Glass Width: Max. 215.9mm (8.5 in.) Scanner Glass Height: Max. 297 mm (11.7 in.) Copy Width: Max. 210 mm (8.26 in.
Specifications PhotoCapture Center™ Available Media D CompactFlash ® (Type I only) (Microdrive™ is not compatible) (Compact I/O card such as Compact LAN card and Compact Modem card are not supported.
Scanner D Colour/Monochrome Yes/Yes TWAIN Compliant Yes (Windows® 98/98SE/Me/2000 Professional/XP 1) Mac OS® X 10.2.4 or greater WIA Compliant Yes (Windows® XP 1) Colour Depth 36 bit colour Processing (Input) 24 bit colour Processing (Output) (Actual Input: 30 bit colour/Actual Output: 24 bit colour) Resolution Up to 19200 × 19200 dpi (interpolated) 2 Up to 600 × 2400 dpi (optical) Scanning Speed Colour: up to 6.02 sec. Monochrome: up to 3.82 sec.
Specifications Printer Printer Driver D Windows® 98/98SE/Me/2000 Professional and XP 1 driver supporting Brother Native Compression mode and bi-directional capability Brother Ink Driver For Mac OS® X 10.2.
Interfaces USB D A USB 2.0 interface cable that is no longer than 6 feet (2.0 m). 1 LAN cable (DCP-540CN only) 1 96 Ethernet UTP cable category 5 or greater. Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1 interface.
Specifications Computer requirements D Minimum System Requirements and Supported PC Software Functions Processor Computer Platform Supported PC Interface Minimum & Operating System PC Software Speed Version Functions Minimum Recom- Available Hard RAM mended Disk Space RAM for for Printing, Windows® 98, 98SE Scanning, Operating Me Removable 1 System 2000 Professional Disk 3 XP Home 32 MB 128 MB 120 MB 130 MB 64 MB 256 MB USB Intel® Ethernet Pentium® II or 10/100BASE-TX equivalent (DCP-540CN only)
Consumable items Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge Replacement Ink Cartridges Black - Approximately 500 pages at 5% coverageYellow, Cyan and Magenta - Approximately 400 pages at 5% coverage The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality print outs. This process will only happen once.
Specifications Network (LAN) (DCP-540CN only) LAN D You can connect your machine to a network for Network Printing and Network Scanning (Windows® only). Also included is Brother BRAdmin Professional Network Management software for Windows® and BRAdmin Light for Mac OS ® X 10.2.4 or greater. Support for Windows® 98/98SE/Me/2000/XP Mac OS ® X 10.2.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. PictBridge Allows you to print photos directly from your digital camera at high resolution for photo quality printing. Brightness Changing the Brightness makes the whole image lighter or darker.
F Index A ADF (automatic document feeder) ............. 8 ADF cover ................................................ 69 Apple® Macintosh® See Software User's Guide on the CD-ROM. .................................................. C Cleaning paper pick-up roller ...............................75 print head ..............................................75 printer platen .........................................74 scanner .................................................74 Consumable items .................
N Network Printing See Network User's Guide on the CD-ROM. ............................................... Scanning See Software User's Guide on the CD-ROM. ............................................... P Paper ................................................ 10, 91 capacity .................................................13 size ................................................. 12, 21 size of document .....................................8 type ................................................
T Transparencies ........................... 10, 11, 13 Troubleshooting .......................................63 checking ink volume .............................77 document jam .......................................69 error messages on LCD ........................ 67 if you are having difficulty copying ..............................................65 Network ..............................................66 PhotoCapture Center™ .....................65 printing ............................................
For Australia Warranty – For details about the warranty on your Brother Product, please visit: www.brother.com.au Repair – For warranty service for your Brother Product you will need evidence of original purchase (e.g. a copy of the sales docket). Contact Brother International (Aust) Pty Ltd for details about your nearest Authorised Warranty Centre or visit: www.brother.com.au Support – For support for your Brother Product other than what you can resolve through the User Guide, Visit our website: www.
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