User Manual

BMP
®
61 User’s Manual 56
Formatting
List
If your label does not have the same number of defined areas as there are fields in the data
source, the List function asks if you want to add additional areas.
6. Tap Ignore if you do not want to add additional areas.
The fields from the data source sequentially merge into the label, depending on how many
areas are defined on the label. If you have four fields in the data source but only two areas
defined on the label, the first two fields merge on to the label. The other fields are ignored and
will not display on the label.
OR
7. Tap Add if you want the printer to define as many areas on the label as there are fields in the
data source. Once the merge is complete, you can go back into the label and format the added
areas.
The unique data in the data source file is merged to the label. Each field displays in a different
area of one label. Each record (the collection of the fields) displays on a different label.
Advanced Merge
You can create a data source to have many fields with varying information. However, you do not have
to use every field on every label. For instance, even though the example database contains four fields
(name, address, city-state, and customer number), you can create a label that uses only one or two of
the fields. When you merge the data source with that label, you can indicate which specific fields you
want to merge. This enables you to create one large data source file containing many fields of
information that can be used with various label formats. You would not have to create a separate data
source for each label format.
To merge only some fields in a database:
1. With the label open, press List.
2. Tap Adv Merge.
3. Select Internal or External to indicate where the data source file is stored.
4. Select the data source file.