DCN Next Generation Intercom en Software User Manual LBB 4173/00
About this manual This user manual is divided into five chapters. Chapters 1 and 2 provide background information and chapters 3 and 4 provide detailed user information and chapter 5 provides general information as follows: • Chapter 1 - Intercom - containing a brief overview of the Digital Congress Network Next Generation and an overview of the functionality of the Intercom application.
DCN Next Generation Intercom Table of contents 1 1.1 1.1.1 2 2.1 2.1.1 2.2 2.2.1 2.2.2 2.2.3 2.2.4 2.2.5 2.2.6 2.2.7 2.2.8 3 3.1 3.1.1 3.2 3.2.1 3.3 3.4 3.4.1 3.4.2 4 4.1 4.1.1 4.2 4.3 4.4 4.4.1 4.4.2 Intercom ......................................................................... 4 About Intercom ........................................................ 4 What is Intercom?................................................... 4 Getting started ..........................................................
DCN Next Generation Intercom 1 Intercom en | 4 i 1.1 About Intercom 1.1.1 What is Intercom? The Intercom module is one of the software modules designed for monitoring and controlling conferences and discussions using the contribution equipment. Intercom provides a means of setting up and controlling intercom calls between delegates, chairmen and interpreters during a conference.
DCN Next Generation Intercom 2 Getting started 2.1 Starting Intercom 2.1.1 The Startup screen The Intercom program is started from the Startup screen (shown below). en | 5 The software uses two user-created files that contain important information about the installed hardware configuration and about delegates’ names. These files are: • Installation file - containing information about channel assignment and the numbers that have been assigned to all microphones connected to the system.
DCN Next Generation Intercom • • • • • • Keyboard Commands Procedures Glossary Using Help About Intercom. 2.2.2 Index To access the index: • Select the ‘Help’ menu and click on ‘Index’. A full list of subjects covered by the help facility is given in alphabetical order. For more information on any subject contained in the index: • Click on the required subject in the index. An on-screen page with the requested information will appear. 2.2.
DCN Next Generation Intercom Figure 2 The ‘About Intercom...’ window To remove this window: • Click on the ‘OK’ push button. Bosch Security Systems B.V.
DCN Next Generation Intercom 3 en | 8 Preparing for a conference i The number of available lines depends on the number of intercom lines specified using System Installation. When no channels are assigned for intercom purposes, the Intercom software module cannot be used. 3.1 The main window The Intercom main window is used to display incoming intercom calls from delegates, chairmen or interpreters, to select a destination for the calls, and to connect the caller with the appropriate destination.
DCN Next Generation Intercom en | 9 title, displayed in the menu bar. The full list of menu options is as follows: File Edit Settings Help New… Links… Ring Tone Index… Intercom Activity… Keyboard Open… Save Commands Save As… Procedures Delete… Glossary Print Activity… Using Help Exit About Intercom… 3.2 Working with intercom files 3.2.
DCN Next Generation Intercom can be displayed, a scroll bar is provided. To open an intercom file: • Click on the name in the list. • Click on the ‘Ok’ push button. If you have requested to open a new intercom file before saving a current intercom file that has been changed, a warning message with the following text is displayed: ‘Changes have been made to .’ ‘Do you want to save?’ • Click on the ‘Yes’ push button to save the changed intercom file and open the new intercom file.
DCN Next Generation Intercom • Click on the name in the list. en | 11 • ‘Search’ radio buttons, push button and edit box ‘Special Links’ list box ‘Delete’ push button ‘OK’ and ‘Cancel’ push buttons • • Click on the ‘Delete’ push button. Another dialogue box will appear, with the text: ‘Are you sure you want to delete file ’ If you still want to continue: • Click on the ‘OK’ push button.
DCN Next Generation Intercom Search This option allows you to conduct a search for a particular delegate, chairman or interpreter. There are two ‘Search’ radio buttons, a ‘Search’ push button and a list box: en | 12 • Click on the ‘Search’ push button. Once the search is completed, the list box displays all entries corresponding to the input details. You can select the desired entry by clicking on it.
DCN Next Generation Intercom en | 13 3.4 Specifying intercom settings To disable logging again: You can specify intercom-related parameters using the ‘Settings’ menu. The ‘Settings’ menu is accessed from the main window, and has two options: • Ring Tone • Intercom Activity • 3.4.1 Ring Tone This option allows you to enable or disable an audible tone that sounds every time an intercom call is made to the operator. The default state is ‘enabled’.
DCN Next Generation Intercom 4 Intercom activity during a conference en | 14 4.1.1 Routing incoming intercom calls If the call is a request from a user to speak to another user, you must call up the main window in order to route and connect the call. To do so: • 4.1 Handling incoming intercom calls When an intercom call is made to the operator by a user (i.e. a chairman, delegate, interpreter), this is registered by the appearance of the following window on-screen: Click on the ‘Connect To...
DCN Next Generation Intercom en | 15 no screen line has been specified. Whether the seat number or screen line is displayed first depends on which ‘Search’ mode has been selected. i Note When ‘Interpreters’ is selected, a ‘Search’ can only be carried out to locate interpreters, and can therefore only be done by ‘Numbers’, where numbers is ‘Booth , Desk ’. If ‘Interpreters’ has been selected, the ‘Connect To’ list box will display a list of all interpreters who can receive an intercom call.
DCN Next Generation Intercom To connect: • Click on the ‘Connect’ push button. If the connection is successful, the text beneath the ‘Connect’ push button will be updated so the number of lines available is reduced by one. The Intercom application will be automatically iconized. 4.2 Generating intercom calls As the operator, you can also initiate intercom calls to chairmen, delegates or interpreters. To do so: • Pick up the handset connected to the PC.
DCN Next Generation Intercom To select the intercom activity file for printing: • en | 17 • Click on the arrow button on the right-hand side of the ‘Name’ entry field. A drop-down list of files appears. • Click on the Intercom icon. i Scroll through the list and click on the required file. The filename appears in the entry field. i Note The files that appear in this list are the files specified using the ‘Intercom Activity’ dialogue box. For more details, please refer to paragraph 3.4.2.
DCN Next Generation Intercom Bosch Security Systems B.V.
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