User guide

Scanning
WorkCentre 7500 Series Multifunction Printer 129
User Guide
Selecting New Email Settings
To send scanned images as attachments in an email without using a profile:
1. Access the Xerox
®
Scan Utility on your computer using one of the following methods:
 Windows: Right-click the Xerox
®
Scan Utility Menu icon in the taskbar, then select Open
Xerox
®
Scan Utility. If the icon does not appear in the taskbar, click Start > Programs > Xerox
®
Office Printing > Scanning > Xerox
®
Scan Utility.
 Macintosh: Navigate to Applications > Xerox
®
> Xerox
®
Scan Utility, then double-click Xerox
®
Scan Utility.
2. Click the Scan to Email tab.
3. Select one or more images to send with an email.
4. Click the Base Attachment Name field, then type a file name.
The Xerox
®
Scan Utility adds the scan date and time information for each image to the end of the
file name.
5. Type the appropriate information in the following fields:
 To:
 CC:
 Subject:
 Message:
6. Click Copy to Email to open your email application.
The selected images are attached to the email message.
7. If desired, make additional changes to the email settings.
8. Send the email.
Using a Folder Profile
You can create a folder profile to save folder destinations that you frequently use.
To copy scanned images to a folder using a folder profile:
1. Access the Xerox
®
Scan Utility on your computer using one of the following methods:
 Windows: Right-click the Xerox
®
Scan Utility Menu icon in the taskbar, then select Open
Xerox
®
Scan Utility. If the icon does not appear in the taskbar, click Start > Programs > Xerox
®
Office Printing > Scanning > Xerox
®
Scan Utility.
 Macintosh: Navigate to Applications > Xerox
®
> Xerox
®
Scan Utility, then double-click Xerox
®
Scan Utility.
2. Click the Copy to Folder tab.
3. Select one or more images to copy.
4. Select a profile from the Folder Profiles drop-down list.
5. If desired, click the Base File Name field, then type a different file name.
The Xerox
®
Scan Utility adds the scan date and time information for each image to the end of the
file name.
6. Under Save to Folder, do one of the following to specify the destination folder:
 Type the path to the folder.