User guide

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Xerox WorkCentre 7500 Series

Multifunction Printer

Xerox

WorkCentre

7500 Series

User Guide

Guide d'utilisation

Italiano Guida per l’utente

Deutsch Benutzerhandbuch

Español Guía del usuario

Português Guia do usuário

Nederlands Gebruikershandleiding

Svenska Användarhandbok

Dansk Betjeningsvejledning

Norsk Brukerhåndbok

Suomi Käyttöopas

Čeština Uživatelská příručka

Polski

Przewodnik użytkownika

Magyar

Felhasználói útmutató

Русский Руководство пользователя

Türkçe

Kullanıcı Kılavuzu

Ελληνικά Εγχειρίδιο χρήστη

Română

Ghid de utilizare

Summary of content (280 pages)

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Xerox WorkCentre 7500 Series Multifunction Printer Xerox WorkCentre 7500 Series ® ® User Guide Guide d'utilisation Italiano Guida per l’utente Dansk Betjeningsvejledning Magyar Felhasználói útmutató Deutsch Benutzerhandbuch Norsk Brukerhåndbok Русский Руководство пользователя Español Guía del usuario Suomi Käyttöopas Türkçe Kullanıcı Kılavuzu Português Guia do usuário Čeština Uživatelská příručka Ελληνικά Εγχειρίδιο χρήστη Polski Przewodnik użytkownika Română Ghid de utilizare
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© 2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.
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Contents 1 Safety 9 Notices and Safety ........................................................................................................................................................... 10 General Guidelines ................................................................................................................................................... 10 Electrical Safety ...........................................................................................................................
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Contents Initial Printer Setup .................................................................................................................................................. 31 Installing the Software ................................................................................................................................................... 32 Operating System Requirements .......................................................................................................................
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Contents Printing Insert Pages ............................................................................................................................................... 66 Printing Exception Pages ....................................................................................................................................... 67 Scaling .................................................................................................................................................................
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Contents Creating and Deleting Scan Templates ........................................................................................................ 121 Managing Xerox® Scan Utility Folder and Email Profiles .................................................................... 125 Using the Scan to Email and Copy to Folder Tools .................................................................................. 128 8 Faxing 131 Basic Faxing ..............................................................
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Contents Scanner Errors .......................................................................................................................................................... 200 Jams...................................................................................................................................................................................... 201 Clearing Paper Jams .....................................................................................................................
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Contents Environmental, Health, and Safety Contact Information ............................................................................. 261 B Regulatory Information 263 Basic Regulations ............................................................................................................................................................ 264 United States FCC Regulations.........................................................................................................................
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Safety 1 This chapter includes:  Notices and Safety .............................................................................................................................................................. 10  Electrical Safety .................................................................................................................................................................... 11  Operational Safety .................................................................................
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Safety Notices and Safety Please read the following instructions carefully before operating your printer. Refer to these instructions to ensure the continued safe operation of your printer. Your Xerox® printer and supplies are designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
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Safety Electrical Safety Power Cord    Use the power cord supplied with your printer. Plug the power cord directly into a properly grounded electrical outlet. Make sure that each end of the cord is securely connected. If you do not know if an outlet is grounded, ask an electrician to check the outlet. Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal.
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Safety Operational Safety Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer. Printer Location         Do not block or cover the slots or openings on the printer.
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Safety Printer Supplies       Use the supplies designed for your printer. The use of unsuitable materials can cause poor performance and a possible safety hazard. Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies. Store all consumables in accordance with the instructions given on the package or container. Keep all consumables away from the reach of children. Never throw toner, print/drum cartridges, or toner containers into an open flame.
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Safety Maintenance Safety    14 Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer. Do not use aerosol cleaners. Clean with a dry lint-free cloth only. Do not burn any consumables or routine maintenance items. For information on Xerox® supplies recycling programs, go to www.xerox.com/gwa.
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Safety Printer Symbols Symbol Description Warning or Caution: Ignoring this warning could cause serious injury or even death. Ignoring this caution could cause injury or damage to property. Hot surface on or in the printer. Use caution to avoid personal injury. Do not burn the waste toner container. Do not expose the drum cartridge to light for more than 10 minutes. Do not touch the drum cartridge. Hot surface. Wait the indicated time before handling. Warning: Moving parts.
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Safety Environmental, Health, and Safety Contact Information For more information on Environment, Health, and Safety in relation to this Xerox® product and supplies, contact the following customer help lines: United States: 1-800 828-6571 Canada: 1-800 828-6571 Europe: +44 1707 353 434 For product safety information in the United States, go to www.xerox.com/environment. For product safety information in Europe, go to www.xerox.com/environment_europe.
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Features 2 This chapter includes:  Parts of the Printer............................................................................................................................................................... 18  Information Pages .............................................................................................................................................................. 23  Energy Saver Mode ....................................................................................
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Features Parts of the Printer This section includes:  Left-Front View...................................................................................................................................................................... 18   Control Panel.......................................................................................................................................................................... 18 Left-Rear View ..............................................................
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Features   Displays errors and warnings. Connects to a USB Flash Drive for scan and print access. 5 6 7 8 9 11 12 13 14 4 3 2 1 17 16 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 10 15 Machine Status displays the status of the printer on the touch screen. Job Status displays lists of the active or completed jobs on the touch screen. Services provides access to the options for the selected copy, scan, or fax function on the touch screen.
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Features Left-Rear View 8 6 5 4 9 10 3 7 2 1 1. 2. 3. 4. 5. 6. 11 7. 8. 9. 10. 11. Circuit breaker SIM slot Status indicator lights Ethernet connection USB memory card connections USB connection Fax connections (optional) Top left cover D release button Top left cover A release button Duplex unit cover B release button Bottom left cover C release lever Document Feeder 2 3 4 5 6 1 8 7 1. 2. 3. 4.
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Features Internal Components 3 4 5 6 7 8 2 1 9 1. 2. 3. 4. 5. 6. 7. 8. 9.
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Features 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Front transport cover Hole punch waste container Hole punch unit (optional) Center tray Right tray extension Booklet maker (optional) Booklet maker side cover (optional) Booklet maker staple cartridge (optional) Finisher top cover Right tray Creaser unit Staple cartridge Finisher front cover Office Finisher LX Professional Finisher 2 1 3 4 5 6 7 9 8 1. 2. 3. 4. 5.
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Features Information Pages Your printer has a printable set of information pages stored on its internal hard drive. Information pages include configuration and font information, demonstration pages, and more. 1. At the printer control panel, press the Machine Status button. 2. On the Machine Information tab, touch Information Pages, then touch the desired information page. 3. Touch Print. Note: Information pages can also be printed from CentreWare Internet Services. Printing the Configuration Report 1. 2.
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Features Energy Saver Mode You can set the time the printer spends idle in ready mode before the printer transitions to a lower power level. 1. At the printer control panel, press the Machine Status button, then touch the Tools tab. 2. Touch Device Settings > General > Energy Saver. 3. Touch an option:  Intelligent Ready: The printer wakes and sleeps based on previous usage.  Job Activated: The printer wakes when it detects activity.
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Features Administration Features This section includes:  CentreWare Internet Services......................................................................................................................................... 25   Billing and Usage Information....................................................................................................................................... 25 Accounting ..................................................................................................
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Features 1. 2. 3. 4. At the printer control panel, press the Machine Status button. Touch the Billing Information tab to see basic impression counts. Touch Usage Counters, then touch the Impression Counters drop-down list to see detailed usage information. Touch Close. Accounting Accounting allows you to track billing and the amount of copy, print, scan, and fax jobs for each user. All jobs require authentication of User ID and Account ID.
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Features Xerox® Welcome Center If you need assistance during or after printer installation, visit the Xerox® website for online solutions and support at www.xerox.com/office/worldcontacts. If you require further assistance, contact the experts at the Xerox® Welcome Center. If a local representative telephone number was provided during printer installation, record the telephone number in the following space.
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Features More Information You can obtain more information about your printer from these sources: Resource Location Installation Guide Packaged with printer Quick Use Guide Packaged with printer System Administrator Guide www.xerox.com/office/WC75xxdocs Video Tutorials www.xerox.com/office/WC75xxdocs Recommended Media List United States: www.xerox.com/paper Europe: www.xerox.
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Installation and Setup 3 This chapter includes:  Installation and Setup Overview ................................................................................................................................... 30  Installing the Software ...................................................................................................................................................... 32 See also: Installation Guide packaged with your printer. System Administrator Guide at www.xerox.
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Installation and Setup Installation and Setup Overview Before printing, your computer and the printer must be plugged in, turned on, and connected to an active network. The system administrator must configure the initial settings of the printer before installing the driver software. The driver software and utilities must be installed on your computer. For details on configuring the printer network settings, see the System Administrator Guide at www.xerox.com/office/WC75xxdocs.
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Installation and Setup Initial Printer Setup Make sure that the printer is set up before installing the printer software. Setup includes enabling the optional features and assigning an IP address for the Ethernet network connection. If the printer has not been previously turned on and configured, see the System Administrator Guide at www.xerox.com/office/WC75xxdocs.
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Installation and Setup Installing the Software This section includes:  Operating System Requirements .................................................................................................................................. 32   Installing Drivers and Utilities for Windows ............................................................................................................. 32 Installing Drivers and Utilities for Macintosh OS X Version 10.4 and Later ...................................
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Installation and Setup Insert the Software and Documentation disc into the appropriate drive on your computer. The installer starts automatically. If the installer does not start, navigate to the drive on your computer and double-click Setup.exe. 2. To change the language, click Language, select your language, then click OK. 3. Click Install Drivers, then click Install Print and Scan Drivers. 4. Click Agree to accept the license agreement. 5.
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Installation and Setup 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Insert the Software and Documentation disc into the appropriate drive on your computer. Open the Mac folder, then open Mac OS 10.4+Universal PS folder. Open Xerox® WorkCentre WC75xx CD.dmg. Double-click to run WorkCentre WC75xx CD.mpkg. Click Continue for the next three windows. Click Agree to accept the license agreement.
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Installation and Setup c. 2. Print the Configuration Report and keep it for reference. For details, see Configuration Report on page 23. At your computer, do the following: a. Go to www.xerox.com/office/WC75xxdrivers and select your printer model. b. From the Operating System menu, select UNIX, then click Go. c. Select the Xerox® Services for UNIX Systems package for the correct operating system. This package is the core package and must be installed before the printer support package. d.
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Paper and Media 4 This chapter includes:  Supported Paper ................................................................................................................................................................... 38  Loading Paper........................................................................................................................................................................ 44  Printing on Special Paper ................................................................
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Paper and Media Supported Paper This section includes:  Recommended Media ........................................................................................................................................................ 38   Ordering Paper ...................................................................................................................................................................... 38 General Paper Loading Guidelines........................................................
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Paper and Media Paper That Can Damage Your Printer Some paper and other media types can cause poor output quality, increased paper jams, or damage your printer. Do not use the following:  Rough or porous paper.  Inkjet paper.  Non-laser gloss or coated paper.  Paper that has been photocopied.  Paper that has been folded or wrinkled.  Paper with cutouts or perforations.  Stapled paper.  Envelopes with windows, metal clasps, side seams, or adhesives with release strips.  Padded envelopes.
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Paper and Media Supported Paper Types and Weights Trays Types and Weights Trays 1–6 Plain (60–105 g/m2) Plain Reload (60–105 g/m2) Bond (60–105 g/m2) Hole Punched (60–105 g/m2) Pre-Printed (60–105 g/m2) Letterhead (60–105 g/m2) Recycled (60–105 g/m2) Heavyweight (106–169 g/m2) Heavyweight Reload (106–169 g/m2) Gloss (106–169 g/m2) Gloss Reload (106–169 g/m2) Extra-Heavyweight (170–256 g/m2) Extra-Heavyweight Reload (170–256 g/m2) Heavyweight Gloss (170–256 g/m2) Heavyweight Gloss Reload (170–256 g/m2) L
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Paper and Media Module Tray 2 of the High-Capacity Tandem Tray Module Tray 2 of the 1-Tray Module Trays 3 and 4 of the High-Capacity Tandem Tray Module A4 (210 x 297 mm) A3 (297 x 420 mm) JIS B5 (182 x 257 mm) JIS B4 (257 x 364 mm) SRA3 (320 x 450 mm) Executive (7.25 x 10.5 in.) Letter (8.5 x 11 in.) US Folio (8.5 x 13 in.) Legal (8.5 x 14 in.) Tabloid (11 x 17 in.) Tabloid Extra (12 x 18 in.) A4 (210 x 297 mm) JIS B5 (182 x 257 mm) Executive (7.25 x 10.5 in.) Letter (8.5 x 11 in.
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Paper and Media Notes:   Do not use Reload paper of any weight for automatic 2-sided printing. Reload is paper previously laser printed or copied. Paper weight is limited to 220 g/m2 for automatic 2-sided printing.
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Paper and Media Supported Paper Sizes for the Envelope Tray Standard Sizes Custom Sizes C4 (229 x 324 mm, 9 x 12.75 in.) C5 (162 x 229 mm, 6.4 x 9.0 in.) DL (110 x 220 mm, 4.33 x 8.66 in.) 152 x 203 mm, 6 x 9 in. 229 x 305 mm, 9 x 12 in. Monarch (88 x 191 mm, 3.9 x 7.5 in.) Number 10 Commercial (241 x 105 mm, 9.5 x 4.125 in.) Minimum: 148 x 98 mm (5.8 x 3.9 in.) Maximum: 241 x 162 mm (9.5 x 6.4 in.
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Paper and Media Loading Paper This section includes:  Loading Paper in Trays 1–4 ............................................................................................................................................. 44   Loading Paper in Trays 3 and 4 of the Tandem Tray Module .......................................................................... 46 Configuring Tray 6 in the High-Capacity Feeder................................................................................................
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Paper and Media 3. Fan the edges of the paper before loading it into the paper trays. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams. Note: To avoid paper jams and misfeeds, do not remove paper from its packaging until necessary. 4. Load the paper against the left side of the tray. Note: Do not load paper above the maximum fill line. Doing so can cause paper jams. 5. Slide the guides so they touch the edges of the paper.
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Paper and Media 6. 7. 8. Close the tray. A message appears on the control panel. Verify the size, type, and color of the paper. Change the selection for any incorrect setting. On the printer touch screen, touch Confirm. Loading Paper in Trays 3 and 4 of the Tandem Tray Module The Tandem Tray Module holds larger amounts of paper for fewer printing interruptions. It contains three trays. Tray 2 holds paper sizes up to SRA3/12 x 18 in. Trays 3 and 4 hold A4/letter size paper only.
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Paper and Media 3. Stack the paper against the left rear corner of the tray as shown. 4. 5. 6. 7. Adjust the guides so that they touch the edges of the stack. Close the tray. Verify the size, type, and color of the paper. Change the selection for any incorrect setting. On the printer touch screen, touch Confirm. Configuring Tray 6 in the High-Capacity Feeder Tray 6 is a dedicated high-capacity feeder. It must be configured to support the paper in use.
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Paper and Media 1. 2. 3. 4. 5. 6. 7. 8. 9. 48 Remove the screw that holds the spacer plate at the back of the tray. Lift the spacer plate to remove it. Place the tabs at the bottom of the plate into the slots in the bottom of the drawer that correspond with the paper size. Slide the top of the spacer plate to engage the peg on the back of the tray into the matching hole in the plate. Install the screw to secure the spacer plate. Repeat steps 1–5 for the spacer plate at the front of Tray 6.
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Paper and Media Loading Paper in Tray 6 (High-Capacity Feeder) 1. 2. 3. Pull Tray 6 out of the feeder until it stops. Open the side gate until it stops. Fan the edges of the paper before loading it into the paper trays. This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams. Note: To avoid paper jams and misfeeds, do not remove paper from its packaging until necessary. 4. Load the paper against the right side of the tray.
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Paper and Media 5. 6. 7. 8. Slide the guides so they touch the edges of the paper. Close the tray. Verify the size, type, and color of the paper. Change the selection for any incorrect setting. On the printer touch screen, touch Confirm. Loading Paper in Tray 5 (Bypass Tray) The bypass tray supports the widest variety of media types. It is primarily intended for small quantity jobs using special media. The tray extension provides support for larger paper.
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Paper and Media 2. Insert the paper either long edge or short edge first. 3. 4. 5. Center the paper, then slide the guides until they are just touching the edges of the stack. Verify the size, type, and color of the paper. Change the selection for any incorrect setting. On the printer touch screen, touch Confirm.
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Paper and Media Printing on Special Paper This section includes:  Envelopes ................................................................................................................................................................................. 52   Labels ........................................................................................................................................................................................ 54 Gloss Paper .......................................
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Paper and Media Loading Envelopes in Tray 5 (Bypass Tray) 1. 2. Open the bypass tray by rotating it outward. Load envelopes in the bypass tray with the flaps closed, flaps up, and flaps on the leading edge, toward the right. 3. 4. 5. Center the stack, then slide the guides until they are just touching the edges of the stack. Verify the size, type, and color of the paper. Change the selection for any incorrect setting. On the printer touch screen, touch Confirm. Loading the Envelope Tray 1. 2.
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Paper and Media 3. 4. 5. 6. Adjust the guides so they touch the edges of the stack. Close the tray. Verify the size, type, and color of the paper. Change the selection for any incorrect setting. On the printer touch screen, touch Confirm. Labels Labels can be printed from trays 1–5. Guidelines for Printing Labels           Use labels designed for laser printing. Do not use vinyl labels. Do not feed a sheet of labels through the printer more than once. Do not use dry gum labels.
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Paper and Media Loading Labels in Tray 5 (Bypass Tray) 1. 2. 3. 4. 5. Remove all paper from the tray before loading labels. Load labels face down with the top of the sheet toward the front of the printer. Adjust the guides so they touch the edges of the stack. Verify the size, type, and color of the paper. Change the selection for any incorrect setting. On the printer touch screen, touch Confirm. Gloss Paper Gloss paper can be printed from any tray.
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Paper and Media Loading Gloss Paper in Tray 5 (Bypass Tray) 1. 2. 3. 4. 5. Remove all other paper from the tray before loading gloss paper. Load only the amount of paper you plan to use. Load the paper with the glossy side or print side down. Verify the size, type, and color of the paper. Change the selection for any incorrect setting. On the printer touch screen, touch Confirm. Transparencies Transparencies can be printed from trays 1–5. For best results, use only recommended Xerox® transparencies.
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Printing 5 This chapter includes:  Printing Overview ................................................................................................................................................................. 58  Selecting Printing Options ................................................................................................................................................ 59  Printing Features .........................................................................................
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Printing Printing Overview Before printing, your computer and the printer must be plugged in, turned on, and connected to an active network. Make sure that you have the correct print driver software installed on your computer. For details, see Installing the Software on page 32. 1. Select the appropriate paper. 2. Load paper in the appropriate tray. On the printer control panel, specify the size, color, and type. 3. Access the print settings in your software application.
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Printing Selecting Printing Options This section includes:  Print Driver Help.................................................................................................................................................................... 59   Windows Printing Options ................................................................................................................................................ 60 Macintosh Printing Options ..........................................................
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Printing Windows Printing Options Setting Default Printing Options for Windows When you print from any software application, the printer uses the print job settings specified in the Printing Preferences window. You can specify your most common printing options and save them so that you do not have to change them every time you print. For example, if you want to print on both sides of the paper for most jobs, specify 2-sided printing in Printing Preferences. To select default printing options: 1.
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Printing To save a set of printing options: 1. With the document open in your application, click File > Print. 2. Select the printer, then click Properties. Click the tabs in the Printing Properties window and select the desired settings. 3. Click Saved Settings at the bottom of the Printing Properties window, then click Save As. 4. Type a name for the set of printing options, then click OK to save the set of options in the Saved Settings list. 5. Select the name from the list to print using these options.
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Printing 62 WorkCentre 7500 Series Multifunction Printer User Guide
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Printing Printing Features This section includes:  Printing on Both Sides of the Paper ............................................................................................................................. 63   Selecting Paper Options for Printing............................................................................................................................ 64 Printing Multiple Pages to a Single Sheet (N-Up) ..........................................................................
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Printing Printing a 2-Sided Document Options for Automatic 2-Sided Printing are specified in the print driver. The print driver uses the settings for portrait or landscape orientation from the application for printing the document. 2-Sided Page Layout Options You can specify the page layout for 2-sided printing, which determines how the printed pages turn. These settings override the application page orientation settings.
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Printing Printing Booklets With 2-sided printing, you can print a document in the form of a small booklet. Create booklets from any paper size that is supported for 2-sided printing. The driver automatically reduces each page image and prints four page images per sheet of paper, two page images on each side. The pages are printed in the correct order so that you can fold and staple the pages to create the booklet.
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Printing   The sentence structure is made of three parts:  What Color to Change? provides a drop-down list to select a color or range of colors to adjust, such as All Foliage-Green Colors.  How Much Change? lets you select how much effect to make, such as A Lot More, to the selected color.  What Type of Change? lets you select the type of change, such as Vivid, from the drop-down list. As you create a Color By Words sentence, it appears in the window below the selection fields.
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Printing   Paper displays the default size, color, and type of paper selected in Use Job Settings for the insert pages. Use the down arrow to the right of the Paper field to select a different paper by size, color, or type. Job Settings displays the attributes of the paper selected for the print job, without the inserts. Printing Exception Pages You can specify the characteristics of any pages in the print job that differ from the settings used for the rest of the print job.
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Printing In Windows, the Scale Options are located in the print driver on the Paper/Output tab in the Paper field. Click the arrow at the right side of the Paper field and select Other Size to access the Scale Options:  No Scaling does not increase or decrease the size of the image from the original.  Automatic Scaling changes the print from one standard paper size to another standard paper size.
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Printing Creating and Saving Custom Sizes You can print custom-size paper from Trays 1–5. Custom size paper settings are saved in the print driver and are available for you to select in all your applications. See Supported Custom Paper Sizes on page 38 for paper sizes that are supported for each tray. To create and save custom sizes for Windows: 1. Click the Paper/Output tab of the print driver. 2. Click the arrow at the right of the Paper field, then select Other Size > Output Paper Size > New. 3.
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Printing To release a Secure Print job for printing: 1. At the control panel, press the Job Status button. 2. Touch the Secure Print tab. 3. Touch the corresponding print job in the list, then touch Release. 4. Use the keypad to enter the passcode number that you assigned to the print job. 5. Touch Release Job to start printing. Sample Set The Sample Set job type allows you to print a sample copy of a multiple-copy job and hold the remaining copies at the printer.
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Printing 4. 5. 6. 7. 8. 9. Touch the name of the printable file. Select the number of copies and the paper size, color, and type for the print job. Press the green Start button. Touch Back to go back to the last screen. Touch Browse to look for other folders and printable files. To delete a file, touch the file name and touch Delete. Fax Local Area Network (LAN) Fax allows you to send faxes from the print driver on your computer to a fax machine over a telephone line.
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Copying 6 This chapter includes:  Basic Copying ........................................................................................................................................................................ 74  Selecting Copy Settings.....................................................................................................................................................
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Copying Basic Copying To make copies: 1. On the control panel, press the yellow Clear All button to clear previous copy settings. 2. Load your original documents:  Use the document glass for single pages or paper that cannot be fed using the document feeder. Place the first page of the document face down, in the top left corner of the document glass.  Use the document feeder for multiple or single pages. Remove any staples and paper clips from the pages and place them face up in the document feeder. 3.
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Copying Document Feeder        Insert originals face up, with page one on top. The confirmation indicator illuminates when the originals are correctly loaded. Adjust the paper guides so they fit against the originals. The document feeder accepts paper weights from 38–128 g/m² for 1-sided pages, and 50–128 g/m² for 2-sided pages. The document feeder accepts paper sizes from 85 x 125 mm (3.3 x 4.9 in.) to 297 x 432 mm (11.7 x 17 in.) for 1-sided pages, and 110 x 125 (4.3 x 4.9 in.
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Copying Selecting Copy Settings This section includes:  Basic Settings......................................................................................................................................................................... 77   Image-Quality Settings ..................................................................................................................................................... 83 Layout Settings ....................................................................
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Copying Basic Settings This section includes:  Selecting Color or Black and White Copies ............................................................................................................... 77  Reducing or Enlarging the Image ................................................................................................................................. 77  Selecting the Paper Tray ...........................................................................................................
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Copying To reduce or enlarge the image: 1. Press the Services Home button, then touch Copy. 2. Under Reduce/Enlarge, touch one of the following:  Minus (-) or plus (+) buttons incrementally reduce or enlarge the percentage. You are ready to make copies.  Reduce/Enlarge % allows you to use the alphanumeric keypad to type a specific value. You are ready to make copies. 3. Touch More for additional options. a.
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Copying  3. 2->2 Sided scans both sides of the originals and produces 2-sided copies. To rotate the second sides, touch Rotate Side 2.  2->1 Sided scans both sides of the originals and produces 1-sided copies. Press the green Start button.  The document feeder automatically copies both sides of the 2-sided original.  A message appears on the control panel when it is time to place the next original on the document glass. Selecting Collated Copies You can automatically collate multi-page copy jobs.
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Copying 1. 2. 3. Press the Services Home button, then touch Copy. Under Copy Output, touch Creasing. Under Creasing Options, touch Single Crease. Note: Creasing options depend on the paper size. If the desired creasing option is unavailable, touch Paper Supply, then select the appropriate tray, and touch Save. 4. 5. 6. 7. To specify how the pages are creased, select one of the following options:  Individually creases each page separately.  Together as a Set creases all the pages together.
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Copying 5. 6. 7. Touch Advanced Settings, and set the available options: a. Under Side 1 Image, select one of the following:  Image Inside Fold prints the image inside the fold.  Image Outside Fold prints the image outside the fold. b. Under Collation, select one of the following:  Collated  Uncollated c. Under Originals, select one of the following:  Standard images are printed full size.  Booklet Format images are reduced and printed in booklet format.
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Copying Note: Some combinations of hole punching and stapling are not compatible. If a hole punch position overlaps with a staple position, that option is not available. To select stapling: 1. Press the Services Home button, then touch Copy. 2. Under Copy Output, select one of the following:  1 Staple (Portrait)  1 Staple (Landscape) 3. For additional stapling options, touch More. Note: Stapling options depend on whether you feed the paper with the long edge or short edge entering the feeder.
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Copying Image-Quality Settings This section includes:  Specifying the Original Type ........................................................................................................................................... 83  Adjusting Brightness, Sharpness, and Saturation .................................................................................................. 83  Automatically Suppressing Background Variation .............................................................................
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Copying To change this setting: 1. Press the Services Home button, then touch Copy. 2. Touch the Image Quality tab, then touch Image Enhancement. 3. Under Background Suppression, touch Auto Suppression. 4. Touch Save. Adjusting the Contrast Contrast is the relative difference between light and dark areas in an image. To increase or reduce the contrast of the copies: 1. Press the Services Home button, then touch Copy. 2. Touch the Image Quality tab, then touch Image Enhancement. 3.
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Copying 1. 2. 3. 4. 5. Press the Services Home button, then touch Copy. Touch the Image Quality tab, then touch Color Balance. To adjust the density levels of all four colors: a. On the Color Balance screen, touch Basic Color. b. Move the sliders to adjust the level for each color. To adjust the highlight, midtone, and shadow density levels by color: a. On the Color Balance screen, touch Advanced Color. b. Touch the color you want to adjust. c.
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Copying Layout Settings This section includes:  Specifying the Orientation of the Original ................................................................................................................ 86  Specifying the Size of the Original ............................................................................................................................... 86  Selecting Book Copying ........................................................................................................
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Copying Selecting Book Copying When copying a book, magazine, or other bound document, you can copy either the left or right page onto a single sheet of paper. You can copy both the left and right pages onto two sheets of paper, or as a single image on one sheet of paper. Note: You must use the document glass to make copies from books, magazines, or other bound documents. Do not place bound originals in the document feeder. To set up book copying: 1. Press the Services Home button, then touch Copy. 2.
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Copying Erasing the Edges of Copies You can erase content from the edges of your copies by specifying the amount to erase on the right, left, top, and bottom edges. To erase edges on copies: 1. Press the Services Home button, then touch Copy. 2. Touch the Layout Adjustment tab, then touch Edge Erase. 3. On the Edge Erase screen, select one of the following:  All Edges erases all four edges by the same amount. Touch the All Edges arrows to specify the amount to erase from the edges.
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Copying Output Format Settings This section includes:  Creating a Booklet ............................................................................................................................................................... 89  Including Covers ................................................................................................................................................................... 90  Specifying Chapter Start Pagination ............................................
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Copying Including Covers You can print the first and last pages of your copy job on different paper, such as colored or heavyweight paper. The printer selects the paper from a different tray. The covers can be blank or printed. Note: The paper used for the covers must be the same size as the paper used for the rest of the document. To select the type of covers and the tray to use for the cover paper: 1. Press the Services Home button, then touch Copy. 2.
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Copying 1. 2. Press the Services Home button, then touch Copy. Under Paper Supply, touch the tray containing the paper for the body pages of the job. Note: If the paper supply is set to Auto Select, Chapter Starts is unavailable. 3. 4. 5. 6. 7. 8. 9. Touch the Output Format tab, then touch Special Pages > Chapter Starts. On the Chapter Starts screen, touch the Page Number field, then use the alphanumeric keypad to enter the page number.
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Copying Specifying Exception Pages You can print exception pages in a copy job using paper from a different tray. The paper used for the exception pages must be the same size as the paper used for the rest of the document. Note: You cannot add exception pages if the paper supply is set to Auto Select, or if Booklet Creation is selected. To specify the exception pages: 1. Press the Services Home button, then touch Copy. Note: If the paper supply is set to Auto Select, exception pages are unavailable. 2. 3.
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Copying 1. 2. 3. 4. Press the Services Home button, then touch Copy. Touch the Output Format tab, then touch Annotations. To insert page numbers: a. On the Annotation screen, touch Page Numbers > On. b. Touch Apply To, and select one of the following:  All Pages  All Pages Except First c. Touch the Starting Page Number field, then use the alphanumeric keypad to enter the page number. d. Under Position, touch an arrow to position the page number in the header or footer.
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Copying c. d. 6. Under Format, select a format for the date. Under Position, touch an arrow to position the date in the header or footer. The sample page shows the location of the date. e. Touch Save. f. To change the text formatting, touch Format & Style, choose the desired settings, then touch Save. To insert a Bates Stamp: a. Touch Bates Stamp > On. b. Touch the Starting Page Number field, then use the alphanumeric keypad to enter the starting page number. Leading zeros can be included. c.
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Copying Printing Multiple Pages per Side You can copy a single page and have it print multiple times onto one or both sides of the paper. The printer reduces the pages proportionally to fit. To print multiple original pages on a side: 1. Press the Services Home button, then touch Copy. 2. Touch the Output Format tab, then touch Page Layout > Pages per Side. 3. Touch the number of original pages for each side of the paper. To specify a different number: a. Touch Specify Rows & Columns. b.
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Copying Advanced Copying This section includes:  Building a Copy Job............................................................................................................................................................. 96  Printing a Sample Copy ..................................................................................................................................................... 96  Saving Copy Settings............................................................................
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Copying Note: The sample copy is not counted as part of the quantity selected. For example, if you select three copies, one sample copy prints, and three other copies are held until they are released for printing. The result is a total of four copies. To print a sample copy of your copy job: 1. Press the Services Home button, then touch Copy. 2. Touch the desired copy settings. 3. Touch the Job Assembly tab, then touch Sample Job > On. 4. Touch Save. 5. On the control panel, press the green Start button.
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Scanning 7 This chapter includes:  Basic Scanning .................................................................................................................................................................... 100  Scanning to a Folder ......................................................................................................................................................... 103  Scanning to Network File Repositories ................................................................
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Scanning Basic Scanning Scanning is an optional printer feature providing several methods for scanning and storing an original document. The scanning procedure for your printer differs from that of desktop scanners. The printer is normally connected to a network rather than a single computer, so you select a destination for the scanned image at the printer. The printer supports the following scanning capabilities:  Scan a document and store the image on the printer hard drive.
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Scanning 7. Press the green Start button. Notes:    The printer must be connected to a network to retrieve a scan file. The system administrator must set up this feature before you can use it. For details, see the System Administrator Guide at www.xerox.com/office/WC75xxdocs. You can also view the Help in CentreWare Internet Services. Print, copy, and fax jobs can print while you are scanning original documents or downloading files from the printer hard drive.
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Scanning Document Feeder        102 WorkCentre 7500 Series Multifunction Printer User Guide Insert originals face up, with page one on top. The confirmation indicator illuminates when the originals are correctly loaded. Adjust the paper guides so they fit against the originals. The document feeder accepts paper weights from 38–128 g/m² for 1-sided pages, and 50–128 g/m² for 2-sided pages. The document feeder accepts paper sizes from 85 x 125 mm (3.3 x 4.9 in.) to 297 x 432 mm (11.7 x 17 in.
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Scanning Scanning to a Folder This section includes:  Scanning to the Public Folder ....................................................................................................................................... 103   Scanning to a Private Folder ......................................................................................................................................... 104 Creating a Private Folder ..................................................................................
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Scanning 6. 7. 8. For more options, touch the Advanced Settings tab. For details, see Selecting Advanced Settings on page 110. Press the green Start button. The Job Progress screen appears, and the original is scanned. The file is stored on the printer hard drive. Use CentreWare Internet Services to move the file to your computer. For details, see Retrieving Scan Files on page 105. Scanning to a Private Folder The system administrator creates private folders on the printer.
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Scanning Retrieving Scan Files To retrieve your scanned images, use CentreWare Internet Services to copy the scan files from the printer to your computer. To retrieve your scan files: 1. At your computer, open a Web browser, type the IP address of the printer in the address field, then press Enter or Return. Note: If you do not know the IP address for your printer, see Finding the IP Address of the Printer on page 25. 2. 3. 4. 5. Click the Scan tab. In the Display section, select Mailboxes.
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Scanning Scanning to Network File Repositories This section includes:  Scanning to a Predefined Network File Repository ............................................................................................. 106  Adding a Scan Destination ............................................................................................................................................ 106 When using this feature, the images you scan are sent to a file repository on a network server.
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Scanning 1. 2. 3. 4. 5. 6. 7. 8. At your computer, open a Web browser, type the IP address of the printer in the address field, then press Enter or Return. Click the Scan tab. In the Display area, select Templates. Under Template Operations, click Create New Template. In the New Distribution Template area, under Add Destination to Template, select the Enter a Scan Destination option. Click the Friendly Name: field, and create a name for the template.
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Scanning Scanning to Your Home Directory The Scan to Home feature allows you to scan an image to your home directory. Note: The system administrator must set up this feature before you can use it. For details, see the System Administrator Guide at www.xerox.com/office/WC75xxdocs. To scan an image to your home directory: 1. Load the original on the document glass or in the document feeder. 2. Press the Services Home button, then touch Workflow Scanning. 3.
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Scanning Setting Scan Options This section includes:  Changing the Basic Scan Settings .............................................................................................................................. 109   Selecting Advanced Settings......................................................................................................................................... 110 Selecting Layout Adjustments........................................................................................
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Scanning     Archival - Small File Size produces smallest file size and normal image quality. OCR Optical Character Recognition (OCR) produces large file size and highest image quality. High Quality Printing produces large file size and highest image quality. Simple Scan produces large file size with minimal image processing and compression. Selecting Advanced Settings Advanced settings allow you to control image options, image enhancements, scan resolution, file size, and updating of templates.
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Scanning 6. 7. 8. c. Touch Save. To set the resolution: a. Touch Resolution. b. On the Resolution screen, select a resolution from 72 dpi through 600 dpi. c. Touch Save. To set the quality and file size: a. Touch Quality/File Size. b. On the Quality/File Size screen, use the slider to select a setting. The settings range from Normal Quality and Small File Size to Highest Quality and Largest File Size. c. Touch Save. To retrieve new templates and remove outdated ones: a.
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Scanning 5. c. Touch Save. To specify the amount to erase from the edges of your image: a. Touch Edge Erase. b. On the Edge Erase screen, select one of the following options:  All Edges erases all four edges by the same amount. Touch the All Edges arrows to specify the amount to erase from the edges.  Individual Edges specifies different amounts for the edges. Touch Side 1, then touch the Left, Right, Top, and Bottom arrows to specify the amount to erase from each edge.
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Scanning For the searchable option, touch Document Language, then select a language from the drop-down menu. e. Touch Save. To select the action to take if a file already exists: a. Touch If File Already Exists. b. On the If File Already Exists screen, select one of the following options:  Add Number to Name  Add Date & Time to Name  Add to TIFF/JPEG Folder  Overwrite Existing File  Do Not Save c. Touch Save. To define additional network locations as destinations for scanned documents: a.
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Scanning 1. 2. 3. 4. Press the Services Home button, then touch Workflow Scanning. Touch the Job Assembly tab, then touch Build Job > On. Select or clear the Display this window between segments check box. Program and scan the first segment: a. Load the originals for the first segment. b. Press the green Start button on the control panel. Note: If a password is required, contact the system administrator. 5. 6. Program and scan additional segments: a. Load the originals for the next segment. b.
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Scanning Scanning to a USB Flash Drive You can insert a USB Flash Drive into the printer, scan a document, and store the scanned file on the USB Flash Drive. Note: The system administrator must set up this feature before you can use it. For details, see the System Administrator Guide at www.xerox.com/office/WC75xxdocs. To scan to a USB Flash Drive: 1. Load the original on the document glass or in the document feeder. 2. Insert your USB Flash Drive in the USB port on the printer control panel. 3.
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Scanning Scanning to an Email Address This section includes:  Sending a Scanned Image to an Email Address................................................................................................... 116  Setting Email Options ...................................................................................................................................................... 117 When using this feature, the images you scan are sent as email attachments.
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Scanning 7.  Original Type  Scan Presets For details, see Changing the Basic Scan Settings on page 109. Press the green Start button. Setting Email Options You can change the following email settings:  File Name  File Format  Message  Reply To To change the email options: 1. Load the original on the document glass or in the document feeder. 2. Press the Services Home button, then touch E-mail. 3.
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Scanning For the searchable option, touch Document Language, then select a language from the drop-down menu. e. Touch Save. Change the message: a. Touch Message. b. On the Message screen, use the touch screen keyboard to type a message to appear with the images. c. Touch Save. Change the Reply To address: a. Touch Reply To. b. On the Reply To screen, use the touch screen keyboard to type an email address. c. Touch Save. Press the green Start button. d. 7. 8. 9.
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Scanning Scanning with the Xerox® Scan Utility This section includes:  Scanning Directly to Your Computer ......................................................................................................................... 119   Creating and Deleting Scan Templates ................................................................................................................... 121 Managing Xerox® Scan Utility Folder and Email Profiles ...........................................................
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Scanning Note: If scanning fails, a Workflow Scanning Confirmation Report prints, showing the failed status.
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Scanning Creating and Deleting Scan Templates This section includes:  Creating a Template with Image Preview............................................................................................................... 121  Creating a Template to Scan Images to a Folder ................................................................................................ 122  Deleting a Scan Template ........................................................................................................
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Scanning 3. 4.  Photo  Text  Graphics e. Under File Format, select one of the following:  Multi-page TIFF  Single-page TIFF  JPEG  BMP  GIF f. Under Sides to Scan, select one of the following:  1 Sided  2 Sided  2 Sided, Rotate Side 2 Click the Preview image in Xerox® Scan Utility option. This option sends the scanned image to the folder you specify, and the image appears on the Scan to Email and Copy to Folder tabs.
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Scanning b. 3. 4. 5. Under Original Size, select one of the following:  Auto  Mixed Size Originals  Letter (8.5 x 11") LEF  Letter (8.5 x 11") SEF  Legal (8.5 x 14") SEF c. Under Resolution, select one of the following:  150x150  200x200  300x300  400x400  600x600 d. Under Original Type, select one of the following:  Photo and Text  Photo  Text  Graphics e. Under File Format, select one of the following:  Multi-page TIFF  Single-page TIFF  JPEG  BMP  GIF f.
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Scanning Note: Some folders always cause the scan job to fail. 6. 7. Select or clear the Save a copy in Xerox® Scan Utility check box. This option allows you to save thumbnail views in the Copy to Folder and Scan to Email tabs. Under Saved Template Settings, click the < New Saved Template Name > field, then type a name for the new template. Note: Spaces are not permitted in template names. 8. Click Save. The template appears in the list on the printer touch screen.
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Scanning Managing Xerox® Scan Utility Folder and Email Profiles This section includes:  Creating or Editing Email Profiles ............................................................................................................................... 125  Deleting Email Profiles ..................................................................................................................................................... 125  Creating or Editing Folder Profiles ................................
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Scanning 1. 2. 3. 4. 5. Access the Xerox® Scan Utility on your computer using one of the following methods:  Windows: Right-click the Xerox® Scan Utility Menu icon in the taskbar, then select Open Xerox® Scan Utility. If the icon does not appear in the taskbar, click Start > Programs > Xerox® Office Printing > Scanning > Xerox® Scan Utility.  Macintosh: Navigate to Applications > Xerox® > Xerox® Scan Utility, then double-click Xerox® Scan Utility. Click the Scan to Email tab.
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Scanning Macintosh: Navigate to Applications > Xerox® > Xerox® Scan Utility, then double-click Xerox® Scan Utility. Click the Copy to Folder tab. Select the profile you want to delete in the Folder Profiles drop-down list. Click Delete. When prompted, click Yes to delete the profile.  2. 3. 4. 5.
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Scanning Using the Scan to Email and Copy to Folder Tools This section includes:  Using an Email Profile ...................................................................................................................................................... 128  Selecting New Email Settings ....................................................................................................................................... 129  Using a Folder Profile .................................................
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Scanning Selecting New Email Settings To send scanned images as attachments in an email without using a profile: 1. Access the Xerox® Scan Utility on your computer using one of the following methods:  Windows: Right-click the Xerox® Scan Utility Menu icon in the taskbar, then select Open Xerox® Scan Utility. If the icon does not appear in the taskbar, click Start > Programs > Xerox® Office Printing > Scanning > Xerox® Scan Utility.
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Scanning 7.  Click Browse to locate the folder. Click Copy to Folder to copy the selected images to the folder. Deleting Image Files Scanned images displayed in the Xerox® Scan Utility are stored on your computer hard drive. To delete scanned images that are no longer needed: 1. Access the Xerox® Scan Utility on your computer using one of the following methods:  Windows: Right-click the Xerox® Scan Utility Menu icon in the taskbar, then select Open Xerox® Scan Utility.
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Faxing 8 This chapter includes:  Basic Faxing.......................................................................................................................................................................... 132  Sending an Embedded Fax ............................................................................................................................................ 134  Sending a Server Fax ..........................................................................................
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Faxing Basic Faxing You can send a fax in one of four ways:  Embedded Fax: The document is scanned and sent directly to a fax machine.  Server Fax: The document is scanned and sent through an Ethernet network to a fax server, which sends the fax to a fax machine.  Internet Fax: The document is scanned and emailed to a recipient.  Faxing from your computer: The current print job is sent as a fax. For details, see the print driver software. To send a fax: 1.
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Faxing Document Glass     Lift the document feeder cover and place the first page face down in the upper left corner of the document glass. The original must be aligned to the matching paper size printed on the edge of the glass. The document glass accepts paper sizes up to 310 x 430 mm (12.25 x 17 in.). The document glass automatically detects standard paper sizes. Document Feeder        Insert originals face up, with page one on top.
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Faxing Sending an Embedded Fax The system administrator must set up this feature before you can use it. For details, see the System Administrator Guide at www.xerox.com/office/WC75xxdocs. To send an embedded fax: 1. Load the original document in the document feeder or on the document glass. 2. Press the Services Home button, then touch Fax. 3. To address the fax, touch one or more of the following:  The Enter Number and Press Add field allows you to enter a fax number manually.
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Faxing 6. 7.  2-Sided, Rotate Side 2 b. Touch Original Type and select from the drop-down menu:  Photo & Text  Photo  Text c. Touch Resolution and select from the drop-down menu:  Standard (200x100 dpi)  Fine (200 dpi)  Super Fine (600 dpi) If desired, select more options. For details, see Selecting Embedded Fax Options on page 136. Press the green Start button. The printer scans the pages and transmits the document when all pages have been scanned.
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Faxing Selecting Embedded Fax Options This section includes:  Adjusting Brightness and Sharpness ......................................................................................................................... 136  Automatically Suppressing Background Variation .............................................................................................. 136  Adjusting the Contrast..............................................................................................................
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Faxing To change this setting: 1. Touch the Image Quality tab, then touch Image Enhancement. 2. Under Background Suppression, touch Auto Suppression. 3. Touch Save. Adjusting the Contrast Contrast is the relative difference between light and dark areas in an image. To increase or reduce the contrast: 1. Touch the Image Quality tab, then touch Image Enhancement. 2. On the Image Enhancement screen, adjust the contrast:  Manual Contrast allows you to adjust the contrast manually.
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Faxing Setting Up Book Faxing You can determine the method used for scanning images in a book. To select Book Faxing: 1. Touch the Layout Adjustment tab, then touch Book Faxing. 2. Touch one of the following options:  Off is the default setting.  Both Pages scans both pages of the book. If necessary, touch the Binding Edge Erase arrows to set the amount to erase from the binding edge.  Left Page Only scans the left page of the book.
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Faxing Note: The printer must be set to the current time before you can use this feature. To specify the time to send your fax: 1. Touch the Fax Options tab, then touch Delay Send. 2. Touch Specified Time and set the time: a. Touch the Hour field and use the keypad or touch the arrows to set a number. b. Touch the Minute field and use the keypad or touch the arrows to set a number. c. If your printer is set to display the 12-hour clock, touch AM or PM. 3. Touch Save. The fax is sent at the specified time.
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Faxing Storing a Fax in a Local Mailbox Note: The system administrator must create a mailbox before you can use this feature. For details, see the System Administrator Guide at www.xerox.com/office/WC75xxdocs. To store a fax in a local mailbox: 1. Touch the Fax Options tab, then touch Mailboxes. 2. Touch Store to Local Mailbox. 3. Touch the Mailbox Number field, then use the alphanumeric keypad to enter the mailbox number. 4.
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Faxing 1. 2. 3. Touch the Fax Options tab, then touch Local Polling. Under Store for Local Polling, touch one of the following options:  Non-Secure Polling scans your originals and stores them as documents. Anyone with this fax number can access the documents.  Secure Polling scans your originals and stores them as documents. You specify the fax numbers that can access the documents.
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Faxing  4. 5. Dialing Characters allows you to insert characters such as a Dial Pause in a fax number. Use the touch screen keypad to enter the numerals and characters, then touch Save.  Address Book allows you to select fax numbers from your Fax Address Book. Touch the Up or Down arrows to scroll through the list, touch the desired contact, then select Add to Recipients from the drop-down menu. Select and add more contacts, or touch Close.
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Faxing Note: You must address the fax before using this feature. To build a fax job: 1. Touch the Job Assembly tab, then touch Build Job > On. 2. Select or clear the Display this window between segments check box. 3. Program and scan the first segment: a. Load the originals for the first segment. b. Select the required settings, such as layout adjustments, image quality, and so on. c. Press the green Start button on the control panel. 4. Program and scan additional segments: a.
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Faxing Sending a Server Fax If a fax server is connected to the network, you can send a document to a fax machine without requiring a dedicated telephone line. When using the Server Fax, a document is scanned and sent to a fax repository located on the network. The fax server then sends the fax over a telephone line to a fax machine. The system administrator must enable the Server Fax service and configure a fax repository, or filing location, before you can use this feature.
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Faxing Selecting Server Fax Options This section includes:  Adjusting Brightness ......................................................................................................................................................... 145  Automatically Suppressing Background Variation .............................................................................................. 145  Adjusting the Contrast..............................................................................................
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Faxing 3. Touch Save. Specifying the Orientation of the Original To specify the orientation of the original document: 1. Touch the Layout Adjustment tab, then touch Original Orientation. 2. On the Original Orientation screen, touch the desired orientation:  Upright Images and Sideways Images refer to the direction the originals are loaded in the document feeder.  Portrait Originals and Landscape Originals refer to the images on the originals.
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Faxing Building a Fax Job Use this feature to fax an assorted group of originals, each with different settings. Each segment is programmed and scanned, and the images are stored temporarily in the printer. Once all segments have been stored, the individual segments are faxed as a single job. Note: You must address the fax before using this feature. To build a fax job: 1. Touch the Job Assembly tab, then touch Build Job > On. 2. Select or clear the Display this window between segments check box. 3.
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Faxing Sending an Internet Fax If an SMTP (email) server is connected to the network, a document can be sent to an email address. This feature eliminates the need for a dedicated telephone line and the associated service costs. When sending an Internet Fax, the document is scanned and sent to an email address. Note: The system administrator must enable Internet Fax and configure an SMTP server before you can use this feature. For details, see the System Administrator Guide at www.xerox.
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Faxing 6. 7.  Text  Map  Newspaper/Magazine Adjust fax options if necessary. Press the green Start button. The printer scans the pages and sends the document as an email attachment in PDF or TIFF format, when all pages have been scanned. See also: Selecting Internet Fax Options on page 150.
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Faxing Selecting Internet Fax Options This section includes:  Adjusting Brightness and Sharpness ......................................................................................................................... 150  Automatically Suppressing Background Variation .............................................................................................. 150  Adjusting the Contrast..............................................................................................................
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Faxing Adjusting the Contrast Contrast is the relative difference between light and dark areas in an image. To increase or decrease the contrast: 1. Touch the Advanced Settings tab, then touch Image Enhancement. 2. On the Image Enhancement screen, adjust the contrast:  Manual Contrast allows you to adjust the contrast manually. Move the slider up or down to increase or decrease the contrast. The middle position on the slider, Normal, does not change the contrast.
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Faxing 1. 2. 3. Touch the Advanced Settings tab, then touch Resolution. On the Resolution screen, touch the desired resolution:  72 dpi produces acceptable image quality for onscreen viewing. Smallest file size.  100 dpi produces good image quality for onscreen viewing. Small file size.  150 dpi produces good image quality for onscreen viewing. Small file size.  200x100 dpi produces good image quality. Moderate file size.  200 dpi produces good image quality. Moderate file size. The default setting.
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Faxing Specifying a Reply To Address To specify a reply to email address: 1. Touch the Internet Fax Options tab, then touch Reply To. 2. Use the touch screen keyboard to type an email address. 3. Touch Save. Printing an Acknowledgment Report If the status of each recipient is known, you can print a delivery status report. The printer waits for a delivery receipt from each recipient, then prints the report. Note: The report could be delayed depending on the response time of the recipients.
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Faxing 1. 2. 3. 4. 5. Touch the Job Assembly tab, then touch Build Job > On. Select or clear the Display this window between segments check box. Program and scan the first segment: a. Load the originals for the first segment. b. Select the required settings, such as layout adjustments, image quality, and so on. c. Press the green Start button on the control panel. Program and scan additional segments: a. Load the originals for the next segment. b.
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Faxing Using the Address Book This section includes:  Adding an Individual Entry ............................................................................................................................................ 155   Adding a Group Entry ....................................................................................................................................................... 156 Editing or Deleting Speed Dial Entries .............................................................
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Faxing 8. b. Touch the corresponding speed at the bottom of the screen. c. Select a rate from the drop-down menu, using the Up and Down arrows to scroll if necessary. To include a cover sheet: a. Touch Cover Sheet > On. b. Touch the To field, use the touch screen keyboard to type the name of the recipient, then touch Save. c. Touch the From field, use the touch screen keyboard to type the name of the sender, then touch Save. d.
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Faxing Editing or Deleting Speed Dial Entries To modify or delete existing speed dial entries: 1. Press the Services Home button, then touch Fax. 2. Touch Address Book. 3. Touch the Down arrow, then touch Individuals or Groups. 4. Touch the desired Speed Dial entry, using the scroll arrows if necessary. 5. Touch one of the following:  Edit Details allows you to modify the properties of the speed dial entry. For details, see Adding an Individual on page 155 or Adding a Group on page 156. Touch Save.
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Maintenance 9 This chapter includes:  Maintenance and Cleaning ........................................................................................................................................... 160  Billing and Usage Information..................................................................................................................................... 191  Ordering Supplies ............................................................................................................
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Maintenance Maintenance and Cleaning This section includes:  General Precautions .......................................................................................................................................................... 160   Cleaning the Printer .......................................................................................................................................................... 161 Routine Maintenance ...............................................................
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Maintenance Cleaning the Printer This section includes:  Cleaning the Printer Exterior ......................................................................................................................................... 161  Cleaning the Document Glass and Document Cover ......................................................................................... 161  Cleaning the Feed Rollers .........................................................................................................
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Maintenance 1. 2. Use a lint-free cloth lightly dampened with Xerox® Anti-Static or another suitable non-abrasive glass cleaner. Clean the document glass and the Constant Velocity Transport (CVT) glass to its left. Use a lint-free cloth and Xerox® Cleaning Fluid or Xerox® Film Remover to clean the underside of the document cover and the document feeder. Cleaning the Feed Rollers Dirt on the document feed rollers can cause paper jams or deteriorate print quality.
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Maintenance CAUTION: Do not perform this procedure when the printer is copying or printing. 1. Open the front cover of the printer. 2. Turn the orange lever to the left. 3. Pull the drum cartridge cover down until it clicks into the open position.
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Maintenance 4. Each of the four printheads has its own cleaning tool. Slowly pull the printhead lens cleaner out until the three dots are visible. Note: The printhead lens cleaner does not detach from the printer. 5. Slowly push the printhead lens cleaner back into the printhead until it stops. 6. 7. Repeat Steps 4 and 5 for each printhead. Close the drum cartridge cover. 8. Turn the orange lever to the right to return it to the locked position.
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Maintenance 9. Close the printer front cover.
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Maintenance Routine Maintenance This section includes:  Replacing the Toner Cartridges ................................................................................................................................... 166  Replacing the Waste Toner Container ...................................................................................................................... 168  Replacing the Drum Cartridges .........................................................................................
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Maintenance 2. Place your fingers under the lip of the toner cartridge, then pull the toner cartridge straight out of the printer. 3. Remove the new toner cartridge from the packaging. Tilt the cartridge up and down, then left and right 10 times. 4. Hold the new toner cartridge with the arrow facing up, then push the cartridge in slowly until it stops.
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Maintenance 5. Push gently on the toner cartridge to ensure that it is seated. 6. Close the printer front cover. Replacing the Waste Toner Container A message appears on the control panel when the waste toner container must be replaced. When replacing the waste toner container, clean the printhead lenses. For details, see Cleaning the Printhead Lenses on page 162. CAUTION: Spread paper on the floor to catch possible toner spills.
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Maintenance 2. Remove the new waste toner container from the packaging. Retain the packaging. 3. Pull the used waste toner container out slowly while supporting it with your other hand. 4. Place the used waste toner container in the plastic bag, then seal it firmly using the zipper. 5. Place the used waste toner container in the empty box.
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Maintenance 6. Hold the left side of the new waste toner container and slide it into the printer until it clicks. 7. 8. Clean the printhead lenses. For details, see Cleaning the Printhead Lenses on page 162. Close the front cover. Replacing the Drum Cartridges A message appears on the control panel when a drum cartridge must be replaced. CAUTION: Do not expose the drum cartridge to direct sunlight or strong indoor fluorescent lighting. Do not touch or scratch the surface of the drum.
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Maintenance 2. Grip the orange handle of the drum cartridge as shown and pull the drum cartridge straight out of the printer. Place the used drum cartridge in the plastic bag and place in the box. WARNING: Do not touch any toner adhering to the drum cartridge. Note: To return used supplies for recycling, follow the instructions included with the new supplies. If the instructions or shipping label are not available, go to www.xerox.com/gwa for additional information. 3. 4.
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Maintenance 8. Continue pushing the orange handle until it stops. 9. Carefully remove the protective shield. 10. Push the drum cartridge until it stops. 11. Close the drum cartridge cover. 12. Turn the orange lever to the right to return it to the locked position. 13. Close the printer front cover. 14. Dispose of the protective shield and tape as normal office waste.
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Maintenance Replacing the Transfer Belt Cleaner A message appears on the control panel when the transfer belt cleaner must be replaced. CAUTION: Do not perform this procedure when the printer is copying or printing. 1. Open the front cover of the printer. 2. Turn the orange lever to the right to unlock the belt cleaner. 3. Turn the orange knob counterclockwise until it releases.
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Maintenance 4. Pull the transfer belt cleaner straight out of the printer. WARNING: Do not touch any toner adhering to the transfer belt cleaner. Do not tilt the transfer belt cleaner or toner could spill. 5. 6. Remove the new transfer belt cleaner from the packaging. Retain the packaging. Place the used transfer belt cleaner in the plastic bag. 7. Remove the protective cover from the new transfer belt cleaner. CAUTION: Do not touch the surface of the transfer belt cleaner.
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Maintenance 8. Support the new transfer belt cleaner with your left hand and slide it straight into the opening until it stops. 9. Push the orange knob in, then turn it clockwise until snug. 10. Turn the orange lever to the left to lock the belt cleaner. 11. Close the printer front cover. Replacing the Second Bias Transfer Roll A message appears on the control panel when the second bias transfer roll must be replaced. 1. Remove paper from the left tray, then fold up the tray.
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Maintenance 2. 3. Open tray 5 (bypass) as shown (1). While lifting up the release lever (2), open the top left cover A as shown (3). 2 3 1 WARNING: The area around the fuser can be hot. Use caution to avoid injury. CAUTION: Do not touch the transfer belt. Touching the belt can reduce image quality or damage the transfer belt. Do not touch the transfer roller. Touching the roller can reduce image quality. 4. 5. 176 Remove the new second bias transfer roll from the packaging. Retain the packaging.
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Maintenance 6. Lift the used second bias transfer roll out of the printer. Note: Do not touch any toner adhering to the second bias transfer roll. 7. Place the used second bias transfer roll in the plastic bag. 1 8. 2 3 Place the new second bias transfer roll in the printer as shown. Press down until the transfer roller clicks into place. 2 1 3 9. Remove the protective cover from the second bias transfer roll.
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Maintenance 10. Close top left cover A. Resetting Supply Life Counters You must reset the supply life counters when you replace some supplies. Note: To access this feature at the control panel, log in as an administrator. 1. 2. 3. 4. 5. 6. 7. 8. 178 Press the Log In/Out button, enter the system administrator login information, and then press Enter. For details, see the System Administrator Guide. On the control panel, press Machine Status. Touch the Tools tab, then touch Device Settings.
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Maintenance Emptying the Hole Punch Waste Container This section includes:   Emptying the Hole Punch Waste Container in the Office Finisher LX ......................................................... 179 Emptying the Hole Punch Waste Container in the Professional Finisher .................................................. 180 A message appears on the control panel when the hole punch waste container is full.
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Maintenance 3. Empty the container. 4. Insert the container and slide it all the way into the finisher. 5. Close the finisher front transport cover, then close the top cover. Emptying the Hole Punch Waste Container in the Professional Finisher WARNING: Do not perform this procedure while the printer is copying or printing. 1. 180 Open the front door of the finisher.
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Maintenance 2. Pull out the waste container at R4. 3. Empty the container. 4. Insert the container all the way into the finisher. 5. Close the finisher front door.
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Maintenance Replacing Staple Cartridges This section includes:   Replacing Staples in the Integrated Finisher ......................................................................................................... 182 Replacing Staples in the Main Stapler of the Office Finisher LX ................................................................... 183  Replacing Staples in the Booklet Maker of the Office Finisher LX ................................................................
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Maintenance 3. 4. Remove any loose staples or other debris from inside the finisher. Pinch both sides of the staple case (1) and remove the staple case from the cartridge (2). 2 1 1 5. Insert the front side of the new staple case into the staple cartridge (1), then push the rear side into the cartridge (2). 2 1 6. Grip the staple cartridge by the orange handle and insert the cartridge into the stapler until it clicks. 7. Close the finisher front cover.
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Maintenance 2. 3. Reach into the finisher cabinet and pull the stapler toward you until it stops. Push the stapler to the right as shown. 4. Grip the staple cartridge by the orange handle and remove the cartridge by pulling it firmly toward you. 5. 6. Remove any loose staples or other debris from inside the finisher. Pinch both sides of the staple case (1) and remove the staple case from the cartridge (2). 2 1 1 7.
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Maintenance 8. Grip the staple cartridge by the orange handle and insert it into the stapler until it clicks to lock in place. 9. Close the finisher front door. Replacing Staples in the Booklet Maker of the Office Finisher LX WARNING: Do not perform this procedure while the printer is copying or printing. 1. Open the finisher side cover. 2. If the staple cartridges are not visible, grip the vertical panels at the left and right of the opening and slide them to the center.
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Maintenance 3. Hold the tabs on both sides of the staple cartridge and pull the cartridge out of the finisher. 4. Hold the tabs on both sides of the new staple cartridge and insert it into the original position in the finisher. Note: If you have trouble inserting the cartridge, make sure the staples are positioned correctly in the cartridge. Note: The Booklet Maker uses two staple cartridges. Booklet stapling requires that both staple cartridges contain staples. 5. 6.
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Maintenance 2. Hold the staple cartridge unit by orange lever R1 and push it to the right. 3. Grip the staple cartridge by the orange tabs and remove the cartridge by pulling it firmly toward you. Check inside the finisher for any loose staples and remove them. 4. Pinch both sides of the staple case (1) and remove the staple case from the cartridge (2). 2 1 1 5. Insert the front side of the new staple case into the staple cartridge (1), then push the rear side into the cartridge (2).
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Maintenance 6. Grip the staple cartridge by the orange tabs and insert it into the staple cartridge unit until it clicks. 7. Close the finisher front door. Replacing Staples in the Booklet Maker of the Professional Finisher 1. Open the front door of the finisher. 2. While squeezing orange levers R2 and R3 together (1), pull the staple cartridge unit out of the finisher until it stops (2). Note: The staple cartridge unit does not detach from the finisher.
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Maintenance 3. Grip the orange tabs on both sides of the staple cartridge. 4. While gripping the orange tabs of the staple cartridge, rotate it in the direction shown. 5. Lift the staple cartridge out of the staple cartridge unit. 6. Push the staple cartridge into the staple cartridge unit.
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Maintenance 7. 8. If you find no jammed staples, repeat the preceding steps for the other staple cartridge. Return the staple cartridge unit to its original position. 9. Close the finisher front door.
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Maintenance Billing and Usage Information Billing and printer usage information appears on the Billing Information screen. 1. At the printer control panel, press the Machine Status button. 2. Touch the Billing Information tab to see basic impression counts. 3. Touch Usage Counters, then touch the Impression Counters drop-down list to see detailed usage information. 4. Touch Close.
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Maintenance Ordering Supplies This section includes:  Locating the Serial Number ........................................................................................................................................... 192   Consumables........................................................................................................................................................................ 192 Routine Maintenance Items ....................................................................
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Maintenance  Booklet Staple Cartridge When to Order Supplies A warning appears on the control panel when supplies near their replacement time. Verify that you have replacements on hand. It is important to order these items when the messages first appear to avoid interruptions to your printing. An error message appears on the control panel when supplies must be replaced. Order supplies from your local reseller or go to www.xerox.com/office/WC75xxsupplies.
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Troubleshooting 10 This chapter includes:  General Troubleshooting ................................................................................................................................................ 196  Jams ......................................................................................................................................................................................... 201  Print-Quality Problems ..................................................................
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Troubleshooting General Troubleshooting This section includes:  Printer has Two Power Switches .................................................................................................................................. 196   Restarting the Printer ....................................................................................................................................................... 197 Printer Does Not Turn On .....................................................................
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Troubleshooting Restarting the Printer 1. 2. 3. 4. 5. Locate the two power switches. Turn off the switch on the top of the printer. A message appears on the control panel that warns that the printer is turning off. If the printer turns off, then turn on the switch to restart the printer. If the printer does not turn off after two minutes, then open the front cover and turn off the second switch. Turn on the bottom switch, then turn on the top switch to restart the printer.
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Troubleshooting Printing Takes Too Long Probable Causes Solutions The printer is set to a slower printing mode, for example, for printing on heavyweight paper or transparencies. It takes more time to print on certain types of special media. Make sure that the paper type is set properly in the driver and at the printer control panel. The printer is in Energy Saver mode. Wait. It takes time for printing to start when the printer is coming out of Energy Saver mode.
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Troubleshooting Printer is Making Unusual Noises Probable Causes Solutions One of the trays is not installed correctly. Open and close the tray from which you are printing. There is an obstruction or debris inside the printer. Turn off the printer and remove the obstruction or debris. If you cannot remove it, contact your Xerox® service representative. Automatic 2-Sided Printing Problems Probable Causes Solutions Unsupported or incorrect media. Make sure that you are using the correct paper.
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Troubleshooting Scanner Errors Probable Causes Solutions Scanner is not communicating. Turn off the printer, and check the scanner cable. Wait two minutes and turn the printer on again. If the problem is not resolved, contact your Xerox® service representative.
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Troubleshooting Jams This section includes:  Clearing Paper Jams ......................................................................................................................................................... 202   Minimizing Paper Jams.................................................................................................................................................... 223 Troubleshooting Paper Jams................................................................................
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Troubleshooting Clearing Paper Jams This section includes:  Clearing Jams at Tray 1, Tray 2, Tray 3, or Tray 4 ............................................................................................... 202  Clearing Jams at Tray 5 (Bypass Tray) ..................................................................................................................... 203  Clearing Jams in Top Left Cover A ................................................................................................
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Troubleshooting 3. 4. Remove the paper from the tray. If the paper is torn, remove the tray completely and check inside the printer for torn pieces of paper. 5. Reload the tray with undamaged paper, then push the tray in until it stops. Paper Settings - Tray X appears on the control panel. Verify the size, type, and color of the paper. Change the selection for any incorrect setting. On the printer touch screen, touch Confirm. 6. 7. Clearing Jams at Tray 5 (Bypass Tray) 1.
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Troubleshooting 2. 3. 4. 5. 6. If the paper is torn, check inside the printer for torn pieces of paper. Fan the paper you removed and make sure that all four corners are neatly aligned. Insert the paper into tray 5 with the printing side face down. The leading edge of the paper should lightly touch the paper feed entrance. Paper Settings - Tray 5 (Bypass) appears on the control panel. Verify the size, type, and color of the paper. Change the selection for any incorrect setting.
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Troubleshooting 2. 3. Open tray 5 (bypass) as shown (1). While lifting up the release lever (2), open the top left cover A as shown (3). 2 3 1 WARNING: The area around the fuser can be hot. Use caution to avoid injury. CAUTION: Do not touch the transfer belt. Touching the belt can reduce image quality or damage the transfer belt. Do not touch the transfer roller. Touching the roller can reduce image quality. 4.
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Troubleshooting 5. If paper is jammed in the fuser, pull green lever A1 to open the fuser exit gate. 6. Remove the paper as shown. Note: If the paper is torn, remove all torn pieces from the printer. 7. If the paper is jammed at the bottom entry of the fuser, remove it as shown. 8. 9. Return the green lever A1 to its normal position. Close cover A, then close tray 5.
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Troubleshooting Clearing Jams in Duplex Unit B 1. Open tray 5 (bypass tray) as shown (1). 2 3 1 2. 3. While lifting the release lever (2), open the top left cover B as shown (3). Remove the jammed paper as shown. Note: If the paper is torn, remove all torn pieces from the printer. 4. Close the duplex unit cover B, then close tray 5 (bypass tray). Clearing Jams at Bottom Left Cover C 1. Pull the release lever and open the left bottom cover C as shown.
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Troubleshooting 2. Remove the jammed paper as shown. Note: If the paper is torn, remove all torn pieces from the printer. 3. For paper jammed in the upper position, look inside the printer to remove it. Note: If the paper is inaccessible, see Clearing Jams in Top Left Cover A on page 204. 4. For paper jammed in the tray feed roller, open the tray and remove the paper. 5. Close the left bottom cover C. Clearing Jams in Top Left Cover D 1. 208 Remove paper from the left tray, then fold up the tray.
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Troubleshooting 2. 3. Open tray 5 (bypass) as shown (1). While lifting up the release lever (2), open the top left cover A as shown (3). 2 3 1 WARNING: The area around the fuser can be hot. Use caution to avoid injury. CAUTION: Do not touch the transfer belt. Touching the belt can reduce image quality or damage the transfer belt. Do not touch the transfer roller. Touching the roller can reduce image quality. 4. 5. Open the left tray as shown. Lift the lever up to open top left cover D.
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Troubleshooting 6. Remove the jammed paper as shown. Note: If the paper is torn, remove all torn pieces from the printer. 7. 8. Close the top left cover D. Close the top left cover A, then close tray 5 (bypass tray). Clearing Jams in the Document Feeder 1. Lift the lever and open the top cover of the document feeder as shown. 2. If the original is not caught in the entry to the document feeder, pull it straight out in the direction shown.
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Troubleshooting 3. If the message on the control panel instructs you to turn the green wheel, turn it in the direction shown. Turning the green wheel moves the original out of the feeder. 4. If the message instructs you to open the inner cover, lift the lever with the green tab to open the inner cover. Turn the green wheel in the direction shown to move the original out of the feeder. Carefully remove the jammed original. 5. 6. 7.
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Troubleshooting 8. If the original is not visible when the document cover is opened, lift up the document feeder tray, then remove the paper. 9. Lower the document feeder tray. 10. If the original is not wrinkled or torn, load it into the feeder again following the instructions on the touch screen. Note: After clearing a document feeder jam, reload the entire document, including the pages already scanned. The printer automatically skips the scanned pages and scans the remaining pages.
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Troubleshooting Clearing Jams in the Office Finisher LX Clearing Jams Under the Finisher Top Cover 1. Pull up the lever on the top cover. 2. Open the top cover by rotating it to the left. 3. Remove the jammed paper. Note: If the paper is torn, remove all torn pieces from the finisher. 4. Close the top cover of the finisher.
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Troubleshooting Clearing Jams in the Finisher Transport 1. Locate the handle on the right front of the center tray. 2. Lift the handle of the center tray straight up to open the transport cover. 3. Remove the jammed paper. Note: If the paper is torn, remove all torn pieces from the finisher. 4. Close the transport cover. Clearing Jams in the Professional Finisher Clearing Jams in the Center Tray 1.
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Troubleshooting 2. Open, then close, the finisher transport cover. Clearing Jams in the Finisher Transport 1. Open the finisher transport cover. 2. Remove the jammed paper.
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Troubleshooting Note: If the paper is torn, remove all torn pieces from the finisher. 3. If no paper is visible, turn green knob 1 in the direction shown and carefully pull out the jammed paper. 4. Close the finisher transport cover. Clearing Jams at 2a in the Finisher 1. If the paper is visible at the output tray exit, remove the paper by pulling it in the direction shown. 2. Open the front door of the finisher.
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Troubleshooting 3. Move green lever 2a to the right. 4. Remove the jammed paper. 5. If the paper is inaccessible or if the control panel displays a message to do so, turn knob 2c in the direction shown to release the paper. 6. Carefully remove the paper. Note: If the paper is torn, remove all torn pieces from the finisher. 7. 8. Return lever 2a to its original position. Close the front door of the finisher.
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Troubleshooting Clearing Jams at 2b in the Finisher 1. Open the front door of the finisher. 2. Move green lever 2b to the right. 3. 4. Remove the jammed paper. If the paper is inaccessible or if the control panel displays a message to do so, turn knob 2c in the direction shown to release the paper. 5. Carefully remove the paper. Note: If the paper is torn, remove all torn pieces from the finisher.
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Troubleshooting 6. 7. Return lever 2b to its original position. Close the front door of the finisher. Clearing Jams at 3 in the Finisher 1. Open the front door of the finisher. 2. Pull down green lever 3. 3. Carefully remove the jammed paper. Note: If the paper is torn, remove all torn pieces from the finisher. 4. 5. Return lever 3 to its original position. Close the front door of the finisher.
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Troubleshooting Clearing Jams at 4a in the Finisher 1. Open the front door of the finisher. 2. Using the green handle, pull out unit 4 until it stops. 3. Turn green knob 4a in the direction shown to release the jammed paper. 4. Carefully remove the paper as shown. Note: If the paper is torn, remove all torn pieces from the finisher. 5. 6. 220 Return unit 4 to its original position. Close the front door of the finisher.
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Troubleshooting Clearing Jams at 4b in the Finisher 1. Open the front door of the finisher. 2. Move green lever 4b to the left. 3. If paper is visible, remove the jammed paper by pulling in the direction shown. 4. Using the green handle, pull out unit 4 until it stops.
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Troubleshooting 5. 6. Turn green knob 4a in the direction shown to release the jammed paper. Carefully remove the paper from the upper left side and from inside the unit. Note: If the paper is torn, remove all torn pieces from the finisher. 7. 8. 9. Return unit 4 to its original position. Return lever 4b to its original position. Close the front door of the finisher. Clearing Jams at 5 in the Finisher 1. Open finisher exit door 5 by lifting up at green label 5. 2.
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Troubleshooting Clearing Jams in the Booklet Tray 1. Open the front door of the finisher. 2. Turn green knob 4a in the direction shown to release the jammed paper. 3. Remove the jammed paper by pulling in the direction shown. Note: If the paper is torn, remove all torn pieces from the finisher. 4. Close the front door of the finisher. Minimizing Paper Jams The printer is designed to function with minimal paper jams using Xerox® supported paper. Other paper types can cause jams.
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Troubleshooting    Loading paper incorrectly. Overfilling the tray. Adjusting the paper guides improperly. Most jams can be prevented by following a simple set of rules:  Use only supported paper. For details, see Supported Paper on page 38.  Follow proper paper handling and loading techniques.  Always use clean, undamaged paper.  Avoid paper that is curled, torn, moist, creased, or folded.  Fan the paper to separate the sheets before loading it into the tray.
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Troubleshooting Troubleshooting Paper Jams This section includes:  Multiple Sheets Pulled Together.................................................................................................................................. 225  Paper Misfeeds .................................................................................................................................................................... 225  Jams in the Document Feeder.........................................................
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Troubleshooting The label sheet is facing the wrong way in the  Load label sheets according to the instructions from the tray. manufacturer.  Load labels face down in tray 5 (bypass tray).  Load labels face up in tray 1, tray 2, tray 3, and tray 4. Envelopes are loaded incorrectly in tray 5 (bypass tray). Load the envelopes in tray 5 (bypass tray) with the flaps closed, flap-side up, and the flaps leading into the printer. Envelopes are loaded incorrectly in the envelope tray.
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Troubleshooting Paper type is set incorrectly in the print driver. The following types of paper can be used for automatic 2-sided printing:  Plain paper  Recycled paper  Bond  Letterhead  Heavyweight  Extra-heavyweight  Preprinted  Gloss  Heavyweight gloss  Extra heavyweight gloss Make sure that the paper type is set correctly in the driver and the paper is loaded in the correct tray. For details, see Supported Paper on page 38. Paper is loaded in the wrong tray.
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Troubleshooting Clearing Staple Jams This section includes:  Clearing Staple Jams in the Integrated Finisher .................................................................................................. 228  Clearing Staple Jams in Office Finisher LX .............................................................................................................. 230  Clearing Booklet Staple Jams in the Office Finisher LX ............................................................................
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Troubleshooting 3. 4. Remove any loose staples or other debris from inside the finisher. Open the staple cartridge clamp by pulling firmly in the direction shown. 5. Remove the jammed staples (1), then push the clamp in the direction shown until it snaps into the locked position (2). WARNING: The points of the jammed staples are sharp. Remove the jammed staples carefully. 2 1 6. Grip the staple cartridge by the orange handle and insert the cartridge into the stapler until it clicks. 7.
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Troubleshooting Clearing Staple Jams in Office Finisher LX WARNING: Do not perform this procedure while the printer is copying or printing. 1. Open the finisher door as shown. 2. 3. Reach into the finisher cabinet and pull the stapler toward you until it stops. Push the stapler to the right as shown. 4. Grip the staple cartridge by the orange handle and remove the cartridge by pulling it firmly toward you.
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Troubleshooting 5. 6. Remove any loose staples or other debris from inside the finisher. Open the staple cartridge clamp by pulling firmly in the direction shown. 7. Remove the jammed staples (1), then push the clamp in the direction shown until it snaps into the locked position (2). WARNING: The points of the jammed staples are sharp. Remove the jammed staples carefully. 2 1 8. Grip the staple cartridge by the orange handle and insert it into the stapler until it clicks to lock in place. 9.
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Troubleshooting WARNING: Do not perform this procedure while the printer is copying or printing. 1. Open the finisher side cover. 2. If the staple cartridges are not visible, grip the vertical panels at the left and right of the opening and slide them to the center. 3. Hold the tabs on both sides of the staple cartridge and pull the cartridge out of the finisher. 4. Remove the jammed staples by pulling them in the direction shown.
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Troubleshooting 5. Hold the tabs on both sides of the new staple cartridge and insert it into the original position in the finisher. Note: If you have trouble inserting the cartridge, make sure the staples are positioned correctly in the cartridge. Note: The Booklet Maker uses two staple cartridges. Booklet stapling requires that both staple cartridges contain staples. 6. 7. Starting at Step 2, repeat the procedure for the other staple cartridge. Close the side cover of the finisher.
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Troubleshooting 3. Grip the staple cartridge by the orange tabs and remove the cartridge by pulling it firmly toward you. Check inside the finisher for any loose staples and remove them. 4. Open the staple cartridge clamp by pulling firmly in the direction shown. 5. Remove the jammed staples (1), then push the clamp in the direction shown until it snaps into the locked position (2). WARNING: The points of the jammed staples are sharp. Remove the jammed staples carefully. 2 1 6.
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Troubleshooting Clearing Booklet Staple Jams in the Professional Finisher The stapler in the booklet maker uses two staple cartridges labeled R2 and R3. Booklet stapling requires that both staple cartridges be free of jammed staples. WARNING: Do not perform this procedure while the printer is copying or printing. 1. Open the front door of the finisher. 2. While squeezing orange levers R2 and R3 together (1), pull the staple cartridge unit out of the finisher until it stops (2).
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Troubleshooting 4. While gripping the orange tabs of the staple cartridge, rotate it in the direction shown. 5. Lift the staple cartridge out of the staple cartridge unit. 6. Remove the jammed staples by pulling them in the direction shown. WARNING: The points of the jammed staples are sharp. Remove the jammed staples carefully. 7. 236 Push the staple cartridge into the staple cartridge unit.
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Troubleshooting 8. 9. If you find no jammed staples, repeat the preceding steps for the other staple cartridge. Return the staple cartridge unit to its original position. 10. Close the finisher front door. Clearing Hole Punch Jams Clearing Hole Punch Jams in Office Finisher LX If the printer stops printing and reports a hole punch jam, empty the hole punch waste container. For details, see Emptying the Hole Punch Waste Container on page 179.
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Troubleshooting Print-Quality Problems This section includes:  Controlling Print Quality.................................................................................................................................................. 238  Troubleshooting Print-Quality Problems .................................................................................................................. 241 Your printer is designed to produce consistently high-quality prints.
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Troubleshooting CAUTION: Some paper and other media types can cause poor output quality, increased paper jams, or damage your printer. Do not use the following:              Rough or porous paper. Inkjet paper. Non-laser glossy or coated paper. Paper that has been photocopied. Paper that has been folded or wrinkled. Paper with cutouts or perforations. Stapled paper. Envelopes with windows, metal clasps, side seams, or adhesives with release strips. Padded envelopes. Plastic media.
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Troubleshooting  240 Select Color Adjustments to adjust particular characteristics of the printed color, such as Lightness, Contrast, Saturation, and Color Casts, to achieve a desired result.
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Troubleshooting Troubleshooting Print-Quality Problems This section includes:  Printing the Troubleshooting Print-Quality Pages ............................................................................................... 241  Eliminating the Paper or Media as the Problem ................................................................................................... 241  Isolating the Problem to the Printer or to the Application.................................................................
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Troubleshooting Isolating the Problem to the Printer or to the Application When you are sure that the paper is supported and in good condition, use the following steps to isolate the problem: 1. From the control panel of the printer, print the pages for Diagnosing Print Quality. For details, see Printing the Troubleshooting Print Quality Pages on page 241.  If the pages printed properly, the printer is working properly and the print-quality problem is an application, print driver, or print server problem.
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Troubleshooting Troubleshooting Print-Quality Problems in the Printer If you have print-quality problems when printing a Demo Page or the Configuration Report from the control panel, the problem is in the printer. To find the source of the problem: 1. At the control panel, print the Troubleshooting Print-Quality Pages. For details, see Printing the Troubleshooting Print Quality Pages on page 241. 2.
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Troubleshooting Copy and Scan Problems If the copy or scan quality is poor, refer to the following table. Symptoms Solutions Lines or streaks only present in copies made from the document feeder. There is debris on the document glass. When scanning, the paper from the document feeder passes over the debris creating lines or streaks. Clean all glass surfaces with a lint free cloth. Spots present in copies taken from the document glass. There is debris on the document glass.
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Troubleshooting Fax Problems This section includes:  Problems Sending Faxes ................................................................................................................................................. 245  Problems Receiving Faxes ..............................................................................................................................................
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Troubleshooting Server Fax is enabled. Make sure that Server Fax is disabled. If the problem persists, go to www.xerox.com/office/WC75xxsupport for online support information. Problems Receiving Faxes Symptoms Causes Solutions The received fax is blank. There is a problem with the telephone connection or with the fax machine of the caller. Verify that the printer can make clean copies. If it can, have the caller send the fax again. The sender loaded the pages incorrectly. Contact the sender.
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Troubleshooting Getting Help This section includes:  Control Panel Messages .................................................................................................................................................. 247   Scan and Fax Alerts ........................................................................................................................................................... 248 Maintenance Assistant ..........................................................................
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Troubleshooting Scan and Fax Alerts Alerts provide messages and instructions that help you solve problems when printing, faxing, or scanning. Alerts appear on the control panel touch screen, or you can view them through CentreWare Internet Services. Note: Fax errors do not prevent scanning, copying, or printing. Viewing Job Status on the Control Panel To see the status of a list of active jobs or completed jobs, press the Job Status button.
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Troubleshooting Online Support Assistant Online Support Assistant is a knowledge base that provides instructions and troubleshooting help to solve printer problems. You can find solutions for print-quality problems, paper jams, software installation problems, and more. Online assistance offers the latest technical solutions and illustrated step-by-step operational tips. To access the Online Support Assistant, go to www.xerox.com/office/WC75xxsupport .
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Specifications A This appendix includes:  Printer Configurations and Options ........................................................................................................................... 252  Physical Specifications ..................................................................................................................................................... 254  Environmental Specifications ........................................................................................
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Specifications Printer Configurations and Options Standard Features The WorkCentre 7500 Series Multifunction Printer provides the following features:  Copy, print, scan, fax, Internet Fax, and Server Fax  Scan to USB and Print from USB mass storage devices  Maximum copy speed of up to 50 pages per minute (ppm) for color and up to 55 ppm black and white copying on letter size plain paper (speed dependent on configuration)  1200 x 2400 dpi LED imaging and copy quality  Copy document sizes up to A3 or 11
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Specifications WorkCentre 7535 Multifunction Printer 35 color/35 monochrome WorkCentre 7545 Multifunction Printer 45 color/45 monochrome WorkCentre 7556 Multifunction Printer 50 color/55 monochrome Options and Upgrades                    Integrated Finisher Office Finisher LX Professional Finisher Envelope Tray 3-Tray Module with standard SRA3/12 x 18 in. support 1-Tray Module with standard SRA3/12 x 18 in. support High-Capacity Tandem Tray with standard SRA3/12 x 18 in.
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Specifications Physical Specifications Base Configuration     Width: 1063.8 mm (41.8 in.) Depth: 685 mm (27 in.) Height: 1127.3 mm (44.4 in.) Weight: 140.2 Kg (308.4 lb.) with 3-Tray Module Configuration With Integrated Finisher     Width: 1129 mm (44.4 in.) Depth: 685 mm (27 in.) Height: 1127.3 mm (44.4 in.) Weight: 152.2 Kg (335 lb.) with 3-Tray Module Configuration With Office Finisher LX and Booklet Maker     Width: 1666 mm (65.6 in.) Depth: 685 mm (27 in.), 695 mm (27.4 in.
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Specifications Clearance Requirements Printer Clearance Requirements for Base Configuration Note: The clearance requirements do not change with the addition of the optional Integrated Finisher. 10 cm (3.9 in.) 206.7 cm (81.4 in.) 30.7 cm (12.1 in.) 177.8 cm (70.0 in.) Printer Clearance Requirements With Office Finisher LX and Booklet Maker 88.5 cm (34.8 in.) 10 cm (3.9 in.) 206.7 cm (81.4 in.) 217.4 cm (86.0 in.
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Specifications Printer Clearance Requirements With Professional Finisher 10 cm (3.9 in.) 243 cm (96 in.) 114.1 cm (45 in.) 206.7 cm (81.4 in.) Printer Clearance Requirements With Professional Finisher and High-Capacity Feeder 10 cm (3.9 in.) 243 cm (96 in.) 256 114.1 cm (45 in.) WorkCentre 7500 Series Multifunction Printer User Guide 206.7 cm (81.4 in.
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Specifications Environmental Specifications Temperature   10°–28°C 50°–82°F Relative Humidity Operating: 15% to 85% (non-condensing) WorkCentre 7500 Series Multifunction Printer User Guide 257
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Specifications Electrical Specifications Power Supply Voltage Frequency Current Required Power Consumption (full system) 110–127 VAC +/-10% 50 Hz +/- 3 Hz 60 Hz +/- 3 Hz 13.2 A 1584 VA @ 120 V (Max) 220–240 VAC +/-10% 50 Hz +/- 3 Hz 60 Hz +/- 3 Hz 8A 1920 VA @ 240 V (Max) 1760 VA @ 220 V (Max) ENERGY STAR Qualified Product The Xerox® WorkCentre 7500 Series of Multifunction Printers are ENERGY STAR® qualified under the ENERGY STAR Program Requirements for Imaging Equipment.
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Specifications Performance Specifications Printing Resolution Maximum Resolution: 1200 x 2400 dpi Print Speed Print speeds are provided for printing long-edge feed (LEF) on A4 (210 x 297 mm, 8.27 x 11.69 in.) or Letter (216 x 279 mm, 8.5 x 11 in.) Bond 64–105 g/m2 (18–28 lb.) paper from any tray except tray 5 (bypass tray).
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Specifications Controller Specifications Processor 1.5 GHz processor Memory Memory Technology Size Clock Speed Specifications System Memory DDR2, non-ECC 2 GB 333 MHz 200-pin SODIMM, 667 MWords/s EPC Memory DDR2, non-ECC 1 GB 133 MHz 200-pin SODIMM, 267 MWords/s, 32 b wide Flash Memory EEPROM 32 MB NA NVM SRAM 512 KB NA Daughter card. Derived from the Gawain FLASH/NVM. JPEG Buffer SRAM 1 MB (256 Kb*32) 200 MHz Soldered to PWBA.
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Specifications Environmental, Health, and Safety Contact Information For more information on Environment, Health, and Safety in relation to this Xerox® product and supplies, contact the following customer help lines: United States: 1-800 828-6571 Canada: 1-800 828-6571 Europe: +44 1707 353 434 For product safety information in the United States, go to www.xerox.com/environment . For product safety information in Europe, go to www.xerox.com/environment_europe .
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Regulatory Information B This appendix includes:  Basic Regulations ............................................................................................................................................................... 264  Copy Regulations ............................................................................................................................................................... 266  Fax Regulations .......................................................................
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Regulatory Information Basic Regulations Xerox has tested this printer to electromagnetic emission and immunity standards. These standards are designed to mitigate interference caused or received by this printer in a typical office environment. United States FCC Regulations This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules.
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Regulatory Information  December 15, 2004: Electromagnetic Compatibility Directive 2004/108/EC This printer, if used properly in accordance with the instructions, is not dangerous for the consumer or for the environment. To ensure compliance with European Union regulations, use shielded interface cables. A signed copy of the Declaration of Conformity for this printer can be obtained from Xerox.
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Regulatory Information Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United States Government, such as:  Certificates of Indebtedness.  National Bank Currency.  Coupons from Bonds.  Federal Reserve Bank Notes.  Silver Certificates.  Gold Certificates.  United States Bonds.
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Regulatory Information 2. 3. 4. 5. 6. 7. 8. 9. Obligations or Securities of any Foreign Government, Bank, or Corporation. Copyrighted materials, unless permission of the copyright owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.
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Regulatory Information     Marks, brands, seals, wrappers, or designs used by or on behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission, or agency established by the Government of Canada or of a province or of a government of a state other than Canada Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada Documents, regist
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Regulatory Information Fax Regulations United States Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the messag
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Regulatory Information CAUTION: Ask your local Telephone Company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can damage telephone company equipment. You, not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack.
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Regulatory Information WARNING: Do not attempt to make such connections yourself. Contact the appropriate electric inspection authority, or electrician, to make the ground connection. The REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface could consist of any combination of devices.
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Regulatory Information 2. 3. 4. 5. 6. Immediately disconnect this equipment should it become physically damaged, then arrange for its disposal or repair. This modem shall not be used in any manner which could constitute a nuisance to other Telecom customers. This device is equipped with pulse dialing, while the Telecom standard is DTMF tone dialing. There is no guarantee that Telecom lines will always continue to support pulse dialing.
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Regulatory Information Product Safety Certification The following Agency certified this product using the Safety standards listed: Agency Standard TUV UL60950-1, 2nd Edition IEC/EN60950-1, 2nd Edition WorkCentre 7500 Series Multifunction Printer User Guide 273
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Regulatory Information Material Safety Data Sheets For Material Safety Data information regarding your printer, go to:  North America: www.xerox.com/msds  European Union: www.xerox.com/environment_europe For the Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts .
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Recycling and Disposal C This appendix includes:  All Countries ......................................................................................................................................................................... 276  North America ..................................................................................................................................................................... 277  European Union ...............................................................
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Recycling and Disposal All Countries If you are managing the disposal of your Xerox® product, please note that the printer may contain lead, mercury, perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities.
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Recycling and Disposal North America Xerox operates an equipment take-back and reuse/recycle program. Contact your Xerox representative (1-800-ASK-XEROX) to determine if this Xerox® product is part of the program. For more information about Xerox® environmental programs, visit www.xerox.com/environment, or for recycling and disposal information, contact your local authorities.
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Recycling and Disposal European Union Some equipment may be used in both a domestic/household and a professional/business application. Domestic/Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream. In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste.
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Recycling and Disposal Collection and Disposal of Equipment and Batteries These symbols on the products and/or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste. For proper treatment, recovery, and recycling of old products and used batteries, please take them to applicable collection points, in accordance with your national legislation and the Directive 2002/96/EC and 2006/66/EC.
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Recycling and Disposal Other Countries Please contact your local waste management authority to request disposal guidance.