Xerox WorkCentre 7500 Series Multifunction Printer Xerox WorkCentre 7500 Series ® ® System Administrator Guide Guide de l’administrateur système Español Guía del administrador del sistema Português Guia de Administração do Sistema
© 2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.
Contents 1 Introduction 11 Overview ............................................................................................................................................................................... 12 Configuration Steps ................................................................................................................................................. 12 More Information .........................................................................................................
Contents SNMP ..................................................................................................................................................................................... 34 Enabling SNMP .......................................................................................................................................................... 34 Configuring SNMPv1/v2c ...................................................................................................................
Contents Network Authorization ........................................................................................................................................... 69 Authentication Using a Card Reader System ............................................................................................... 70 Secure HTTP (SSL) ............................................................................................................................................................
Contents Saving and Printing Jobs ..................................................................................................................................... 104 Backing up Saved Jobs ......................................................................................................................................... 105 Restoring Saved Jobs from an FTP Repository...........................................................................................
Contents Configuring a Validation Server ....................................................................................................................... 135 Scan to USB ....................................................................................................................................................................... 136 Enabling Scan to USB ...........................................................................................................................................
Contents 10 Administrator Tools 169 Monitoring Alerts and Status..................................................................................................................................... 170 Alert Notification .................................................................................................................................................... 170 Energy Saving Settings ............................................................................................................
Contents WorkCentre 7500 Series Multifunction Printer System Administrator Guide 9
Introduction 1 This chapter includes: Overview .................................................................................................................................................................................. 12 More Information ................................................................................................................................................................
Introduction Overview This guide is designed for a system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts. Use this guide to help you install, configure, and manage your printer on a network. Notes: Network features are not available when you are connected over USB. Embedded fax features are not available for all printer models.
Introduction More Information You can obtain more information about your printer from these sources: Resource Location Installation Guide Packaged with printer and at www.xerox.com/office/WC75xxdocs Quick Use Guide Packaged with printer and at www.xerox.com/office/WC75xxdocs User Guide Software and Documentation Disc and at www.xerox.com/office/WC75xxdocs Video Tutorials www.xerox.com/office/WC75xxdocs Recommended Media List United States: www.xerox.com/paper Europe: www.xerox.
Initial Setup 2 This chapter includes: Physically Connecting the Printer ................................................................................................................................. 16 Initial Setup at the Control Panel ................................................................................................................................. 17 Initial Setup in CentreWare Internet Services ...............................................................................
Initial Setup Physically Connecting the Printer 1. 2. 3. 4. 16 Connect the power cord to the printer, and plug it into an electrical outlet. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer. Connect the other end of the cable to a correctly configured network port. If your printer has fax installed, connect it to a correctly configured telephone line. Turn on the printer.
Initial Setup Initial Setup at the Control Panel Installation Wizard The Installation wizard starts the first time you turn on the printer. The wizard prompts you with a series of questions to help you configure basic printer settings. Note: You can change these settings at any time. Quick Setup Home After the Installation wizard completes, the Quick Setup Home wizard appears. Use the Quick Setup Home wizard to configure printer settings. Note: You can complete the wizard at any time. 1. 2.
Initial Setup Disabling the Configuration Report at Startup 1. 2. 3. 4. In CentreWare Internet Services, click Properties > Services. Click Printing > General. Under Configuration Report, clear Print at Power on. Click Apply to save the new settings or Undo to retain the previous settings. Manually Setting the Ethernet Interface Speed The Ethernet interface on the printer automatically detects the speed of your network.
Initial Setup Initial Setup in CentreWare Internet Services CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser. Before you begin: TCP/IP and HTTP must be enabled to access CentreWare Internet Services. If you disable either of these services, enable them at the printer before accessing CentreWare Internet Services.
Initial Setup Using the Configuration Overview Page The Configuration Overview page contains links to the commonly-accessed pages on the Properties tab. Use the Configuration Overview page to help you install your printer successfully. 1. In CentreWare Internet Services, click Properties > Configuration Page. 2. To configure any of the services or features, click Settings next to the service to open that page.
Initial Setup WorkCentre 7500 Series Multifunction Printer System Administrator Guide 21
Initial Setup Physical Connection Settings You can specify Ethernet and USB settings, such as Ethernet Rated Speed, USB Connection Mode, and Print Timeout for USB printing. Setting Ethernet Options 1. 2. 3. 4. In CentreWare Internet Services, click Properties > Connectivity > Physical Connections. Click Ethernet. Under Rated Speed, click the down arrow and select the speed of your connection. Click Apply to save the new settings or Undo to retain the previous settings.
Network Configuration 3 This chapter includes: AppleTalk ................................................................................................................................................................................. 24 NetWare................................................................................................................................................................................... 25 IP ....................................................................
Network Configuration AppleTalk AppleTalk is a proprietary suite of protocols developed for networking computers by Apple, Inc. An AppleTalk zone is a group of nodes or networks organized by departments or physical locations. Before you begin: Verify that there is an existing operational AppleTalk network. Determine the AppleTalk Name you wish to assign to your printer. Determine the AppleTalk Zone, if used, to assign to your printer. 1.
Network Configuration NetWare NetWare is a network operating system developed by Novell to run various services using cooperative multitasking. Before you begin: Ensure an existing operational NetWare network is available. Verify that you have administrator rights to log in to a NetWare file server or tree. Ensure that the printer is connected to the network. Set up a print server object using the appropriate Novell utility. Refer to the Novell system documentation for help.
Network Configuration Configuring NetWare Bindery Settings Bindery services are a stand-alone database system that contains user information and security data. NetWare can use Bindery services for authentication. If you are using Bindery mode, under Bindery Settings, type the names of up to four primary file servers in the File Server fields. Note: When the printer uses Bindery mode, the NDS Tree and NDS Context fields are blank.
Network Configuration IP Internet Protocol (IP) is a protocol within the Internet Protocol Suite that manages the transmission of messages from computer to computer. Enabling TCP/IP 1. 2. 3. 4. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Network Settings > TCP/IP Settings. Touch TCPIP Enablement. Touch Enable for IPv4 or IPv6, then touch Save. Note: By default, TCP/IP is enabled.
Network Configuration Configuring DNS/DDNS Settings at the Control Panel Domain Name System (DNS) and Dynamic Domain Name System (DDNS) are systems that map host names to IP addresses. 1. At the printer control panel, press the Machine Status button, then touch the Tools tab. 2. Touch Network Settings > TCP/IP Settings. 3. Touch DNS Configuration. Note: If DHCP is enabled, your company DHCP server can provide the following information. 4. 5. 6.
Network Configuration 5. 6. 7. 8. Select Enabled under Release Registration to send a release request to the DHCP and DNS servers. If the servers grant the request, the current IP address and any dynamic DNS name are released when the printer is turned off. Under Zero-Configuration Networking, select Enabled under Self Assigned Address. This option instructs the printer to assign itself an address if a DHCP server does not provide one.
Network Configuration 1. 2. 3. In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click IP (Internet Protocol) > DNS. Under Host Name, type a unique name for your printer. If the host name successfully registers to the DNS server, the host name appears under Verified Host Name. The default host name is XRX_xxx, where xxx is the MAC address of the printer.
Network Configuration Note: If no domain name, or a different domain name appears, the domain name did not successfully register to the DNS server. Ensure that your network supports direct client DNS name registration, or configure your DHCP server to perform updates on behalf of the DHCP clients. Configure your DNS server to allow dynamic updates. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14.
Network Configuration SLP Printers use Service Location Protocol (SLP) to announce and look up services on a local network without prior configuration. When SLP is enabled, the printer becomes a Service Agent (SA) and announces its services to User Agents (UA) on the network using SLP. Directory Agents (DA) are components that cache services. They are used in larger networks to reduce the amount of traffic. DAs are optional.
Network Configuration FTP File Transport Protocol (FTP) is a standard network protocol used to pass and manipulate files over a TCP/IP network. Several services running on your printer, including Network Scanning, Saved Jobs Backup, and Software upgrade can use FTP as a filing service. Note: In Active mode, data transfers over a fixed, known port from a connection made from the server.
Network Configuration SNMP Simple Network Management Protocol (SNMP) is a set of network protocols designed to allow you to manage and monitor devices on your network. You can use the SNMP configuration pages in CentreWare Internet Services to: Enable or disable Authentication Failure Generic Traps. Enable SNMPv3 to create an encrypted channel for secure printer management. Assign privacy, authentication protocols, and keys to Administrative and key user accounts.
Network Configuration 1. 2. 3. 4. 5. In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click SNMP. Under SNMP Properties, click Edit SNMPv1/v2c Properties. Type a name up to 256 characters for the GET Community Name or use the default value of public. GET returns the password for the SNMP GET requests to the printer. Applications obtaining information from the printer using SNMP, such as CentreWare Internet Services, use this password.
Network Configuration Editing SNMPv3 Properties 1. 2. 3. 4. 5. 6. In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click SNMP. Under SNMP Properties, click Edit SNMP v3 Properties. Under Administrator Account, select Account Enabled to create the administrator account. Type and confirm the Authentication Password. The Authentication Password is used to generate a key used for authentication. Type and confirm the Privacy Password.
Network Configuration Adding or Editing an IPX Trap Destination Address 1. 2. 3. 4. 5. 6. 7. 8. On the Advanced Settings page, click Add IP Address, or select an existing address and click Edit. Type the 8-digit hexadecimal number that identifies the IPX External Network host configured to receive the trap. Type the 48-bit Physical MAC Address of the computer running the SMNP manager application receiving the trap.
Network Configuration SSDP Simple Service Discovery Protocol (SSDP) provides processes to allow network clients with little or no static configuration to discover network services. SSDP provides multicast discovery, server-based notification, and discovery routing options. 1. In CentreWare Internet Services, click Properties > Connectivity > Protocols. 2. Click SSDP. 3. Under Protocol, select Enabled. 4. Under Cache Control, type a value between 1–43200 minutes. The default value is 1440 minutes. 5.
Network Configuration Microsoft Networking When running WINS, the printer registers its IP address and NetBIOS Host Name with a WINS server. WINS allows the printer to communicate using host name only. Using Microsoft Networking removes significant overhead for systems administrators. Configuring Microsoft Networking In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click Microsoft Networking. Under Protocol, select Enabled to enable the protocol.
Network Configuration LPR/LPD 1. 2. 3. 4. 5. 6. 7. 8. 40 The Line Printer Daemon (LPD) and Line Printer Remote (LPR) protocols provide printer spooling and network print server functionality for UNIX-based systems, such as HP-UX, Linux, and Macintosh.In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click LPR/LPD. Under Protocol, select Enable. Type an LPR/LPD Port Number or use the default port number of 515. Under Advanced Settings, select Enabled to allow PDL Switching.
Network Configuration Raw TCP/IP Printing Raw TCP/IP is used to open a TCP socket-level connection over Port 9100, and stream a print-ready file to the printer input buffer. It then closes the connection either after sensing an End Of Job character in the PDL or after expiration of a preset timeout value. Port 9100 does not require an LPR request from the computer or the use of an LPD running on the printer. Raw TCP/IP printing is selected in Windows as the Standard TCP/IP port.
Network Configuration 3. Under Backchannel Data: Enable Backchannel Data Transmission to Client, then, enable Out of Order Backchannel Data to allow data from several jobs to be interspersed. Note: Out of Order Backchannel Data is only available when Backchannel Data Transmission to Client is enabled. 4. 5. Under Banner Page Printing: To restrict banner pages to print for specific jobs only, select the job types from the Banner Page Enabled drop-down menu.
Network Configuration SMB Filing You can specify Kerberos authentication options for features that file images to an SMB-shared network location. Configuring Kerberos Authentication Options for SMB 1. 2. 3. 4. In CentreWare Internet Services, click Properties > Connectivity > Protocols.
Network Configuration SMTP Server Simple Mail Transfer Protocol (SMTP) is an Internet standard used to transmit email across IP networks. Your printer uses SMTP to transmit scanned images and Internet Fax jobs through email. Configuring SMTP Settings 1. 2. 3. In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click SMTP (Email). Under Required Information, select the desired method to locate an SMTP server.
Network Configuration 5. 6. 7. 8. 9. Under Login Credentials for the multifunction device, select System. This option instructs the printer to authenticate itself using the Login Name and Password configured on this page. Select None to instruct the printer not to provide authentication credentials to the SMTP server. If you select System, type the Login Name and Password used to access the server. Enable Select to save new password to update the password for an existing Login Name.
Network Configuration LDAP This section includes: Configuring LDAP Servers ................................................................................................................................................. 46 Configuring LDAP Server Optional Information ..................................................................................................... 46 Configuring LDAP Contexts ......................................................................................................
Network Configuration 2. 3. 4. 5. Specify the login credentials required to access the LDAP directory. Options are: None: The server does not require the printer to provide a user name or password. Authenticated User: The printer uses the user name and password of the authenticated user to access the server. System: The printer uses the information provided in the Login Name and Password fields to access the server.
Network Configuration Configuring Contexts for LDAP 1. 2. 3. 4. 5. In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click LDAP. Click Contexts at the top of the LDAP Server page. Type details in the Default Login Context field. Click Apply to save the new settings or Undo to retain the previous settings. Configuring LDAP User Mappings LDAP servers display different results depending on how they implement mappings. Use this page to map LDAP fields to fields on your printer.
Network Configuration 1. 2. 3. 4. 5. 6. 7. Click Authorization Access at the top of the LDAP Server page. On the Authorization Access page, click the User Roles tab. In the System Administrator Access field, type the name of an LDAP server group to use to grant system administrator access to the printer. In the Accounting Administrator Access field, type the name of the LDAP server group to use to grant accounting administrator access to the printer. Click Apply.
Network Configuration 1. 2. 3. 4. 5. 6. 7. Click Authorization Access at the top of the LDAP Server page. On the Authorization Access page, click the Service Access tab. Under Access Group, type the names of the LDAP groups allowed access to each of the individual printer services. Click Apply. To verify if a user has access to either role, type the user name in the Enter User Name field, then click Test.
Network Configuration field is typically sAMAccountName. Do not use wildcard characters if you want a search for a specific person to return an exact match. Configuring Custom Filters 1. 2. Click Custom Filters at the top of the LDAP Server page. To configure an LDAP Authentication filter, under LDAP Authentication, select Prepend Domain Name. This setting prepends the base DN to a user Relative Distinguished Name (RDN) when authenticating the user.
Network Configuration HTTP Hypertext Transfer Protocol (HTTP) is a request-response standard protocol between clients and servers. Clients that make HTTP requests are called User Agents (UAs). Servers that respond to these requests for resources, such as HTML pages, are called Origin Servers. There can be any number of intermediaries, such as tunnels, proxies, or gateways between User Agents and Origin Servers. Enabling HTTP at the Control Panel 1. 2. 3. 4. 5.
Network Configuration Services are grouped into the following categories: Device Discovery Print Services Scan Services Job Management Security Remote System Management Selecting Web Services for HTTP 1. 2. 3. To enable or disable individual services, select the check box next to one or more services. To enable or disable all services at one time, click Enable All or Disable All.
Network Configuration POP3 Post Office Protocol, version 3 (POP3) is a protocol that allows email clients to retrieve email from remote servers over TCP/IP on network port 110. This printer uses POP3 for the Internet Fax and email features to retrieve fax jobs over email. POP3 is not compatible with IPv6. 1. In CentreWare Internet Services, click Properties > Connectivity > Protocols. 2. Click POP3 Setup. 3. Under Server Information, select either IPv4 or Host Name for the address type. 4.
Network Configuration Proxy Server A proxy server acts as a go-between for clients seeking services and servers that provide them. The proxy server filters client requests and if the requests meet the proxy server filtering rules, it grants the request and allows the connection. A proxy server has two main purposes: To keep any devices behind it anonymous for security purposes. To cache content from resources, such as Web pages from a Web server, to increase resource access time.
Network Configuration NTP The Network Time Protocol (NTP) synchronizes the internal clocks of computers over a network connection at system startup and every subsequent 24-hour period thereafter. If your printer uses DHCP and an NTP server, or if a DHCP server provides Greenwich Mean Time (GMT) offset, these settings are ignored. 1. In CentreWare Internet Services, click Properties > Connectivity > Protocols. 2. Click NTP. 3. Under Network Time Protocol, select Enabled to enable the protocol. 4.
Network Configuration WSD Web Services for Devices (WSD) is technology from Microsoft that provides a standard method for discovering and using network connected devices. It is supported in Windows Vista and Windows Server 2008 operating systems. WSD is one of several supported communication protocols. Enabling WSD 1. 2. 3. In CentreWare Internet Services, click Properties > Connectivity > Protocols. Click WSD. Under WSD Services, select Enabled.
Network Configuration Sleep Mode Network Settings You can allow the printer to poll Novell print queues and broadcast Service Advertising Protocol (SAP) during sleep mode. Configuring Sleep Mode Settings 1. 2. 3. 4. 5. 6. 7. In CentreWare Internet Services, click Properties > General Setup. Click Sleep Mode Settings. To allow the printer to poll Novell print queues, select Resume Network Controller Briefly to Poll Novell Print Queues During Sleep Mode.
Security 4 This chapter includes: Setting Up Access Rights .................................................................................................................................................. 60 Secure HTTP (SSL)................................................................................................................................................................ 75 FIPS 140-2...................................................................................................
Security Setting Up Access Rights This section includes: Local Authentication .......................................................................................................................................................... 61 User Permissions ................................................................................................................................................................... 63 Network Authentication............................................................
Security Authorization is the process of defining the features that users are allowed to access. For example, you can configure the printer to allow a user to copy, scan, and fax, but not email. There are two types of authorization: Local: User login information is stored on the printer in the User Information Database. Network: User login information is stored externally in a network database, such as an LDAP directory.
Security Adding User Information to the Local Database 1. 2. 3. 4. In CentreWare Internet Services, click Properties > Security > User Information Database. Click Setup. Click Add New User. Type the User Name and Friendly Name of the user. Type a Password then retype the Password to verify. Note: If the authentication method is not set to Local Authentication, the Password field is not editable. 5. 6.
Security 1. 2. 3. 4. In CentreWare Internet Services, click Properties > Security > Authentication. Click Job Override Policies. Under Color Printing, select Print Job in Black & White, or Delete Job. If an unauthorized user sends a color job, the job prints in black and white, or is deleted. Under 1-Sided Printing, select Print Job 2-Sided, or Delete Job. If an unauthorized user sends a 1-sided job, the job prints 2-sided, or is deleted. Controlling Access to Tools and Features 1. 2. 3. 4. 5. 6.
Security sends a job that is not associated with a user name or Job Owner. Examples are a job sent using LPR, or a job sent from a mainframe application. Authenticated Users Role: All roles that you create apply to authenticated users only. You can assign users from the User Information Database to the role, or you can create a role that applies to all authenticated users. Editing the Role for Non-Authenticated Users 1. 2. 3. 4. 5. 6.
Security Setting Paper Tray Print Permissions 1. 2. 3. On the Paper Trays page, under Role State, next to each tray, select Not Allowed to restrict users from using the tray. Click the Lock icon to lock all trays or click the Unlock icon to unlock all trays. Click Save. Setting Application Print Permissions 1. 2. 3. 4. On the Applications page, click Add New Application. Under Application List, select an application.
Security 1. 2. 3. 4. 5. 6. 7. 8. In CentreWare Internet Services, click Properties > Security > Authentication. Click User Permissions. Click the Authenticated Users tab. Click Make Your Own Permission Roles or Add New Role. Type a name and description for the role. Click View Quick Setup Options, and select from the following options: Remove all color printing restrictions Start editing role with no restrictions If you do not select any of these options, Print permissions are set to Allowed.
Security Troubleshooting Conflicting Permissions 1. 2. 3. In CentreWare Internet Services, click Properties > Security > Authentication. Click Troubleshooting. Click Permission Summary next to a user name to see a summary of permissions for that user. Temporarily Disabling Print Permissions for all Users 1. 2. 3. On the Troubleshooting page, click Permission Enablement Options. Click Disable Print Restrictions to disable print restrictions for all users.
Security Configuring Authentication Server Settings for Kerberos (Solaris) 1. 2. 3. 4. 5. 6. On the Xerox® Access Setup page, click Edit next to Authentication Servers. Under Authentication Type, select Kerberos (Solaris). Click Add New. Under Server Information, in the Realm field, type the realm for your authentication server. Select the desired address type. Options are IPv4 Address, IPv6 Address, or Host Name.
Security Enable and configure Netware settings. For details, see NetWare on page 25. 1. On the Xerox® Access Setup page, click Edit next to Authentication Servers. 2. Under Authentication Type, select NDS (Novell). 3. Click Add New. 4. Under Default Tree/Context, type the details in the Tree and Context fields. 5. Click Save Server. 6. To specify server settings for an alternate authentication server, click Add New. 7.
Security Configuring Network Authorization When Remotely on the Network is selected as the authorization method, the printer references an authorization server for authorization information for the authenticated user. 1. On the Xerox® Access Setup page, under Action, click Edit next to Authorization Server. 2. Under Authorization Configuration, select SMB or LDAP. 3. If you select LDAP, click the link under Configuration to go to the configuration page for LDAP Servers. 4. If you select SMB: a.
Security Connect your card reader to the USB port. If you are using Xerox® Secure Access, install the Xerox® Secure Access authentication server software and configure it with user accounts. Refer to the Xerox® Secure Access Unified ID System documentation for help. Note: Accounts created on the Xerox® Secure Access server must match accounts stored in the printer local database or in another network authentication server.
Security 1. 2. 3. 4. 5. 6. 7. 8. On the Xerox® Access Setup page, under Action, click Edit next to Domain Controller(s). The domain certificate on a smart card of a user must be validated on the domain controller server before they can access the printer. Click Add Domain Controller. Under Domain Controller Type, select Windows Based Domain Controller if you are using one. Type the domain controller server address information.
Security 3. 4. 5. 6. 7. If you select Editable by user, select the default setting for users at the control panel. Under Email Encryption Default, select On or Off. Under Encryption Algorithm, select one of the following encryption methods: 3DES AES128 AES192 AES256 To enable Email Signing, under Email Signing Enablement, select an option: Always On; Not editable by user: Restrict users from turning Email Signing on or off at the control panel.
Security Under Authorization, select Locally on the Xerox Machine (Internal Database), or Remotely on the Network. 7. Click Save. A list of configuration settings appears at the bottom of the page. 8. Under Action, click Edit next to Xerox® Secure Access Setup. 9. Configure the remote server. Refer to the instructions provided with your server hardware. After the server is configured, it communicates with the printer and automatically completes the configuration process. 10.
Security Secure HTTP (SSL) You can establish an HTTP Secure(HTTPS) connection to the printer by encrypting data sent over HTTP using SSL. You can also enable SSL encryption for the following features: Configuring the printer in CentreWare Internet Services Printing from CentreWare Internet Services Printing using IPP Managing scan templates Workflow Scanning Network accounting Note: SSL encryption is protocol-independent.
Security FIPS 140-2 You can enable the printer to check the current configuration to ensure that transmitted and stored data is encrypted as specified in Government Standard FIPS 140-2 (Level 1). If FIPS 140-2 encryption is required, all computers, serves, browser software, security certificates, and applications must comply with the standard or operate in FIPS-compliant mode.
Security Note: When FIPS 140 Mode is enabled, only FIPS-compliant certificates can be installed on the printer.
Security Stored Data Encryption You can encrypt user data on the printer hard drive to prevent unauthorized access to data stored on the drive. Enabling Encryption of Stored Data 1. 2. 3. 4. In CentreWare Internet Services, click Properties > Security > Encryption. Click User Data Encryption. Under User Data Encryption Enablement select Enabled. Click Apply to save the new settings or Undo to retain the previous settings. CAUTION: The printer restarts. This interrupts or deletes current jobs.
Security IP Filtering You can prevent unauthorized network access by creating an IP Filter to block or allow data sent from particular IP addresses. Creating an IP Filter Rule In CentreWare Internet Services, click Properties > Security. Click IP Filtering. Click Add. From the Protocol menu, select the protocol. Options include All, TCP, UDP, or ICMP. From the Action menu, select how you want the filter to manage the incoming packet.
Security Arranging the Execution Order of IP Filter Rules 1. 2. 3. 4. 80 In CentreWare Internet Services, click Properties > Security. Click IP Filtering. Click an IP filter rule. Under Move selected rule to position, select the position and click Move.
Security Audit Log The Audit Log feature records events that occur on the printer. You can then download the log as a tab-delimited text file to review for potential problems or security issues. Enabling Audit Log Before you begin: Ensure that Secure HTTP (SSL) is enabled. 1. In CentreWare Internet Services, click Properties > Security. 2. Click Audit Log. 3. Click Enabled under Enabling Audit Log on machine. 4. Click Apply. Saving an Audit Log 1. 2. 3. 4. 5.
Security Identity: User Name, Job Name, Computer Name, Printer Name, Folder Name, or Accounting Account ID display when Network Accounting is enabled. Note: Authentication must be configured to record the user name in the Audit Log. Completion Status Image Overwrite Status: The status of overwrites completed on each job. Immediate Image must be enabled.
Security IPsec Internet Protocol Security (IPsec) is a group of protocols used to secure Internet Protocol (IP) communications by authenticating and encrypting each IP data packet. It allows you to control IP communication by creating protocol groups, policies, and actions.
Security Configuring Manual Keying Settings Manual Keying is used when client systems either do not support IKE or are not configured for IKE. 1. Under IPsec Mode, select Transport Mode or Tunnel Mode. Note: Transport mode only encrypts the IP payload, whereas Tunnel mode encrypts the IP header and the IP payload. Tunnel mode provides protection for an entire IP packet by treating it as an Authentication Header (AH), or Encapsulating Security Payload (ESP). 2. 3. 4. 5. 6. 7. 8. 9.
Security 1. 2. 3. Under IKE Phase 1, in the Key Lifetime field, type the length of time until the key expires in Seconds, Minutes, or Hours. When a key reaches this lifetime, the SA is renegotiated and the key is regenerated or refreshed. Select the DH Group from the following options: Group 2 provides a 1024-bit Modular Exponential (MODP) keying strength. Group 14 provides a 2048-bit MODP keying strength. Under IKE Phase 2, select the IPsec Mode. Options are Transport Mode or Tunnel Mode.
Security Creating a New Protocol Group 1. 2. 3. 4. 5. 6. 7. 8. 9. Click Protocol Groups at the top of the IPsec page. Click Add New Protocol Group. Type a Name and a Description for the group. Under Service Name, select the protocols that you want to add to the group. To control a service that is not listed, under Custom Protocols type a name for the service and select the check box under Service Name.
Security Managing Security Policies IPsec security policies are sets of conditions, configuration options, and security settings that enable two systems to agree on how to secure traffic between them. You can have multiple policies active at the same time, however, the scope and policy list order determines the overall policy behavior. Defining a Security Policy 1. 2. 3. 4. 5. Click Security Policies at the top of the IPsec page. Under Define Policy, select a Host Group from the menu.
Security Security Certificates A digital certificate is a file that contains data used to verify the identity of the client or server in a network transaction. A certificate also contains a public key used to create and verify digital signatures. One device proves its identity to another by presenting a certificate trusted by the other device. Or, the device can present a certificate signed by a trusted third party and a digital signature proving its ownership of the certificate.
Security Option 2 If the other device is using a self-signed certificate, install a copy of the trusted certificate of the other device on the printer. Installing a Digital Certificate There are three ways to install a certificate on the printer: Create and install a Xerox® Device Certificate. Create a Xerox® Device Certificate to allow the printer to generate a certificate, sign it, and create a public key used in SSL encryption.
Security Creating a Certificate Signing Request 1. 2. 3. 4. 5. 6. In CentreWare Internet Services, click Properties > Security. Click Security Certificates. Click the CA-Signed Device Certificate(s) tab. Select Create Certificate Signing Request (CSR). Complete the form with your 2-Letter Country Code, State/Province Name, Locality Name, Organization Name, Organization Unit, and Email Address. Select Subject Alternative Name if applicable, and type the MS Universal Principal Name.
Security Viewing, Saving, or Deleting a Certificate 1. 2. 3. On the Security Certificates page, click a certificate type tab. To view or save a certificate, under Action, click View/Save. Certificate details appear on the View/Save Device Certificate page. a. To save the certificate file to your computer, at the bottom of the page, click Save Base-64 encoded (PEM). b. Click Cancel to return to the Security Certificates page.
Security 802.1X 802.1X is an Institute for Electrical and Electronics Engineers (IEEE) standard that defines a method for port-based network access control or authentication. In an 802.1X secured network, the printer must be authenticated by a central authority, typically a RADIUS server, before it can access the physical network. You can enable and configure the printer to be used in an 802.1X secured network from the printer control panel or in CentreWare Internet Services.
Security Enabling and Configuring 802.1X in CentreWare Internet Services 1. 2. 3. 4. In CentreWare Internet Services, click Properties > Security. Click 802.1X. Under Protocol, select Enable 802.1X. Under Authentication Method, select the method used on your network. Options are: EAP-MD5 PEAPv0/EAP-MS-CHAPv2 EAP-MS-CHAPv2 EAP-TLS Note: When the printer is in FIPS 140 mode, EAP-TLS authentication is required. 5. 6.
Security To save the certificate file to your computer, at the bottom of the page, click Save Base-64 encoded (PEM). b. Click Cancel to return to the previous page. Under User Name (Device Name), type the user name required by your authentication switch and server. Type the Password, then retype it to confirm. To save the new password, select the check box next to Select to save new password. A password is not required for EAP-TLS authentication.
Security System Timeout You can specify how long the printer waits to log out an inactive user at the control panel. Setting System Timeout Values 1. 2. 3. 4. 5. 6. In CentreWare Internet Services, click Properties > Security. Click System Timeout. Under Web System Timer, type the inactive time from 6–6000 minutes, that the printer waits before it logs a user out of CentreWare Internet Services.
Security Overwriting Image Data To ensure that image data on the printer hard drive cannot be accessed, you can delete and overwrite image data. Image data is any in-process or temporary user data on the disk. Some examples include, current jobs, queued jobs, temporary scan files, saved jobs, and folders. You can select Standard or Full On Demand Image Overwrite.
Security Scheduling Routine Deletion of Image Data 1. 2. 3. 4. 5. 6. In CentreWare Internet Services, click Properties > Security > On Demand Overwrite. Click Scheduled. To enable Scheduled On Demand Overwrite, under Frequency, select how often the printer deletes data: Daily, Weekly, Monthly, or Disabled. Under Time, type the time the printer deletes data. If you selected Weekly or Monthly frequency, under Day of Week or Day of Month, select the day or month that the printer deletes data.
Security PostScript Passwords The PostScript language includes commands that allow PostScript print jobs to change the printer configuration. By default, PostScript jobs can use these commands, and a password is not required. To ensure that unauthorized changes are not made, you can require PostScript jobs to include a password. You can enable the following passwords: Run Start Job: This password controls the execution of the Sys/Start file.
Security USB Port Security You can prevent unauthorized access to the printer through USB ports by disabling the ports. There are three USB ports. One is in the front, and two are in the back of the printer. Enabling or Disabling USB Ports 1. 2. 3. 4. 5. In CentreWare Internet Services, click Properties > Security. Click USB Port Security. Next to Front USB Port, select Enabled to enable the front USB port. Clear the check box to disable the port.
Printing 5 This chapter includes: General Print Settings ...................................................................................................................................................... 102 Saving and Reprinting Jobs ........................................................................................................................................... 103 Printing Jobs from CentreWare Internet Services ....................................................................
Printing General Print Settings You can configure general print settings such as configuration report settings, banner page options, and default print settings on the Print Settings page. Configuring General Print Settings 1. 2. 3. 4. 5. 6. 7. 8. 9. 102 In CentreWare Internet Services, click Properties > Services. Click Printing > General. Under Configuration Report, select Print at Power on to print a configuration report when the printer is turned on.
Printing Saving and Reprinting Jobs The Reprint Saved Jobs feature allows you to save your print job on the printer so that you can print it at any time. Enabling the Reprint Saved Jobs Feature 1. 2. 3. 4. In CentreWare Internet Services, click Properties > Services > Print From. Click Reprint Saved Jobs > Enablement. Under Enablement, select Enabled. Click Apply to save the new settings or Undo to retain the previous settings.
Printing Deleting a Folder 1. 2. 3. 4. Click Manage Folders. The list of existing folders appears. Select the folder you want to delete. The Delete Folder button activates. Click Delete Folder. A warning message appears informing you that the delete is permanent. Click OK to delete or Cancel to exit. Saving and Printing Jobs Saving a Job from Your Computer 1. 2. 3. 4. 5. 6. 7. 8. 9. 104 With your file open, click the File menu in the application, then click Print.
Printing Backing up Saved Jobs In CentreWare Internet Services, click Properties > Services > Print From. Click Reprint Saved Jobs > Backup Jobs. Under Settings, select FTP as the protocol. Select the address type and Port for the FTP server to use to back up jobs. Options are IPv4 Address, IPv6 Address, or Host Name. 5. Type the appropriately formatted address in the IP Address and Port field. The default port number is 21. 6. Type the path to the file repository in the Document Path field. 7.
Printing Printing Jobs from CentreWare Internet Services You can print .pdf, .ps, .pcl, and .xps files from CentreWare Internet Services. 1. In CentreWare Internet Services, click Print. The Job Submission page appears. 2. Type the name of the file in the File Name field, or click Browse to select the file from a local network or remote location. 3. Under Printing, select the desired options for the job. 4. Click Submit Job to print the document.
Printing Managing Banner Page Printing Options You can set the printer to print a banner page with each print job. The banner page contains information identifying the user and job name. You can set this option in the print driver, in CentreWare Internet Services, or at the control panel. Note: Enable Banner page printing in the print driver and at the control panel or in CentreWare Internet Services or a banner page does not print. Enabling Banner Page Printing in CentreWare Internet Services 1. 2. 3. 4.
Printing Enabling Banner Page Printing in the Print Driver 1. 2. 3. 4. 5. 6. 7. With your file open, click the File menu in the application, then click Print. From the application Print window, select your printer from the Printer Name menu. Click Properties to access the print settings for the job. Click the Advanced tab. Click to expand the Paper/Output option. Click Banner Sheets, then click the down arrow and select Enabled or Disabled. Click OK.
Printing Secure Print Settings You can configure Secure Print settings to specify how the printer behaves when a user sends a Secure Print job to the printer. 1. In CentreWare Internet Services, click Properties > Services > Printing > Secure Print, or click Security > Secure Print. 2. Under Method, select the information that a user must type at the control panel to release a Secure Print job.
Printing Hold All Jobs You can enable and configure the Hold All Jobs feature to require users to release print jobs manually at the control panel. Configuring the Hold all Jobs Feature 1. 2. 3. 4. 5. In CentreWare Internet Services, click Properties > Services. Click Printing > Hold All Jobs. Under Enablement, select an option: Hold all Jobs in a Private Queue: The printer holds sent jobs in a locked folder. Users must log in at the control panel to view, print, and delete jobs.
Printing UNIX, Linux, and AS/400 Printing UNIX-based printing uses LPD/LPR port 515 or lp to port 9100 to provide printer spooling and network print server functionality. Xerox® printers can communicate using either protocol. Xerox® Services for UNIX Systems Xerox® Services for UNIX Systems (XSUS) is an application that allows you to manage and print to multiple printers in UNIX and Linux environments. XSUS allows you to: Configure and check the status of network connected printers.
Printing XeroxHPUXXPXX_x.xx.xx.tgz to support HP workstations. XeroxLinuxi386XPXX_x.xx.xx.tgz to support Linux environments. XeroxSolarisXPXX_x.xx.xx.tgz for Sun Solaris systems. Note: Each expanded .tgz file requires as much as four times its original size in disk space. 2. 3. 4. 5. 6. 7. 8. At the UNIX command line, type gzip -dfv {filename.tgz} then press Return or Enter. The filename must include a .tgz extension. Type tar -xvf {filename.tgz} then press Return or Enter.
Printing Adding the Printer 1. 2. 3. 4. Verify that the CUPS daemon is running. Open a Web browser and type http://localhost:631/admin, then click Enter or Return. For User ID, type root. For password, type the root password. Click Add Printer and follow the onscreen prompts to add the printer to the CUPS printer list. Printing with CUPS CUPS supports the use of both the System V (lp) and Berkeley (lpr) printing commands. 1.
Printing Print from USB This feature allows you to print a file that is stored on a USB Flash Drive from the USB port on the printer control panel. Before you begin: Enable USB ports. For details, see USB Port Security on page 99. Enabling Print from USB 1. 2. 3. 114 In CentreWare Internet Services, click Properties > Services. Click Print From > Print from USB. Under Print from USB, select Enabled.
Managing Copy Functions 6 This chapter includes: Specifying Default Copy Settings ............................................................................................................................... 116 Changing the Reading Order ........................................................................................................................................ 117 Accessing Copy Presets...............................................................................................
Managing Copy Functions Specifying Default Copy Settings 1. 2. 3. 4. 5. 6. 116 At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Service Settings. Touch Copy Service Settings. Touch Feature Defaults. Make the desired changes to the settings on the following tabs: Copy: Update Output Color, Reduce/Enlarge settings, Paper Supply, 2-Sided Copying, and Copy Output settings. Image Quality: Update Image Options, Image Enhancement, and Color Balance settings.
Managing Copy Functions Changing the Reading Order You can change the order that pages are scanned in books, which impacts Book Copy and Book Fax features. You can also change the order that pages are printed, which impacts the Page Layout and Booklet Creation features. To change the Reading Order options: 1. At the printer control panel, press the Machine Status button, then touch the Tools tab. 2. Touch Service Settings. 3. Touch Copy Service Settings. 4. Touch Reading Order Options. 5.
Managing Copy Functions Accessing Copy Presets 1. 2. 3. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Service Settings. Touch Copy Service Settings. Edge Erase Presets To create an Edge Erase Preset: 1. Touch Edge Erase Presets. 2. Touch Presets, then touch Available in the list of presets. 3. Touch Name at the bottom of the window, then, using the touch screen keyboard, touch Clear Text. 4. Enter the name of the new preset, then touch Save.
Scanning 7 This chapter includes: Scanning to a Folder on the Printer ........................................................................................................................... 120 Scanning to an Email Address ...................................................................................................................................... 124 Workflow Scanning ...................................................................................................................
Scanning Scanning to a Folder on the Printer The Scan to Mailbox feature allows users to scan files to mailboxes, which are folders created on the printer hard drive. These files can then be retrieved through CentreWare Internet Services. This feature provides network scanning capability without the need to configure a separate server and is supported in Workflow Scanning. For instructions explaining how to use this feature, see the User Guide at www.xerox.com/office/WC75xxdocs.
Scanning 4. Allow access to job log data file: Enable this option to allow users to print a job log containing details for any scanned image. Third-party applications can be used to search, file, and distribute jobs based on job log information. Click Apply. Managing Folders and Scanned Files Creating and Editing a Folder By default, all users are allowed to scan to the Default Public Folder. If this option has been enabled in Scan Policies, users can create and edit additional folders.
Scanning To delete folders from the Properties tab: 1. In CentreWare Internet Services, click Properties > Services. 2. Click Scan to Mailbox. 3. Select the folder to delete, then click Modify Folder. 4. Under Remove folder from device, click Delete Folder. To delete folders from the Scan tab: 1. In CentreWare Internet Services, click Scan. 2. Under Display, click Mailboxes, then select the folder you want to delete. If the folder is private, type the password. 3.
Scanning Available: The space left for scanned images. Percentage Used: The amount of space used by scanned images as a percentage of the total space.
Scanning Scanning to an Email Address The email feature allows you to scan a document and send it to an email address as an attachment. For instructions explaining how to use this feature, see the User Guide at www.xerox.com/office/WC75xxdocs. Before you begin: Configure SMTP settings. Note the IP Address or host name of your SMTP server. For details, see Configure SMTP Server Settings on page 44. Create an email account for the printer.
Scanning Workflow Scanning Workflow Scanning allows you to scan an original document, distribute, and archive the scanned image file. The Workflow Scanning feature simplifies the task of scanning many multi-page documents and saving the scanned image files in one or more file locations. To specify how and where scanned images are stored, create a template. You can create, manage, and store multiple templates in a template pool repository on a network server.
Scanning FTP or SFTP Before you begin: Ensure that FTP or SFTP services are running on the server or computer being used to store scanned image files. Note the IP address or host name. Create a user account and password with read and write access for the printer to use to access the repository folder. Note the user name and password. Create a folder within the FTP or SFTP root. Note the directory path, user name, and password. This folder is your file repository. Test the connection.
Scanning Create a user account and password with read and write access for the printer to use to access the repository folder. Note the user name and password. Test the connection. Log in to the file repository from a computer with the user name and password. Create a folder in the directory, then delete it. If you cannot create and delete the folder, check the user account access rights. To configure file repository settings for NetWare: 1.
Scanning In CentreWare Internet Services, click Properties > Services. Click Workflow Scanning > File Repository Setup. Click Add New. Type a name for the repository in the Friendly Name field. Select SMB from the Default Repository Protocol drop-down menu. Select the address type. Options are IPv4 or Host Name. Type the appropriately formatted address and port number in the Default Repository Server field for the server where the file repository is located. The default port number is 139. 8.
Scanning CGI Scripts A CGI (Common Gateway Interface) script is a program on a Web server that is executed when the server receives a request from a browser. A CGI script is required to allow files to be transferred to your HTTP server from your printer. When a document is scanned, the printer logs in to the Web server, sends a POST request along with the scanned file, then logs out. The CGI script handles the remaining details of file transfer. To download a sample CGI script: 1.
Scanning System: The printer uses the information provided in the Login Name and Password fields to access the server. 13. Type the Login Name and Password if the system directly accesses the file server. 14. Click Save to apply the new settings or Undo to retain the previous settings. Configuring the Default Template Before you can use the Workflow scanning feature, create and edit a template. A template contains scan settings, and at least one destination for the scanned image files.
Scanning Adding Document Management Fields 1. 2. 3. 4. 5. 6. 7. 8. Under Document Management Fields, click Add. Type a name for Field Name using up to 128 characters. The Field Name text is not shown at the control panel. Third-party software uses the name to access the Document Management information. This field is required. To allow users to modify the Field Label field, select Editable next to User Editable. The Field Label identifies the purpose of this field to the user.
Scanning 1. 2. 3. 4. 5. Edit the Default Template on the Default Template page, or create a template on the Scan tab. Add file destinations and edit settings as needed. Under Document Management Fields, click Add. Next to Field Name, type xrx_pdf_pswd. Next to User Editable, select Not Editable to set the password, or select Editable to allow users to create a password. 6. If you selected Not Editable, type the password in the Default Value field. 7.
Scanning 6. Prompt if Authenticated User Does Not Match Template Owner: Users are prompted to authenticate when their credentials do not match the template owner. Under Job Log, select User Name or Domain if you want these names to display in the Job Log. If you have added Document Management Fields to a template, the Job Log is filed with scanned image files. Click Apply.
Scanning 1. 2. 3. 4. In CentreWare Internet Services, click Properties > Services. Click Workflow Scanning > Advanced > Template Pool Setup. Under Settings, select the desired protocol from the menu. Type the required information for the protocol. Follow the same steps used for setting up a file repository for the protocol. Notes: 5. For details, view the online help in CentreWare Internet Services for the selected protocol.
Scanning Configuring a Validation Server Scan metadata entered at the printer control panel can be verified against a list of valid values by a validation server. 1. In CentreWare Internet Services, click Properties > Services. 2. Click Workflow Scanning > Validation Servers. 3. Click Add. 4. Select HTTP or HTTPS. 5. Under Protocol, select the address type. Options are IPv4, IPv6, or Host Name. 6. Type the appropriately formatted address and port number in the IP Address: Port field.
Scanning Scan to USB You can insert a USB Flash Drive into the printer, scan a document, and store the scanned file on the USB drive. Before you begin: Enable USB ports. For details, see USB Port Security on page 99. Enabling Scan to USB 1. 2. 3. 4. 136 In CentreWare Internet Services, click Properties > Services. Click Scan to USB > General. Under Enablement, select Enabled. Click Apply to save the new settings or Undo to retain the previous settings.
Scanning Scanning to a User Home Folder Use the Scan to Home feature to scan to their home folder, as defined in your LDAP directory, or to a shared network folder. Configuring Scan to Home In CentreWare Internet Services, click Properties > Services. Click Scan to Home > General. Under Status, click Enabled. Type a Friendly Name using up to 127 characters. This name is the default description of the template that appears for users when scanning at the control panel. 5.
Scanning Configuring the Printer for the Xerox Scan Utility The Xerox Scan Utility (XSU) allows you to scan directly to your computer and helps you manage and distribute scanned image files. Before you can scan, create a template in the utility. The template is saved on the printer. XSU installs when you install scan drivers. For instructions explaining how to use this feature, see the User Guide at www.xerox.com/office/WC75xxdocs.
Faxing 8 This chapter includes: Embedded Fax .................................................................................................................................................................... 140 Server Fax .............................................................................................................................................................................. 149 Internet Fax ..................................................................................
Faxing Embedded Fax This section includes: Enabling Embedded Fax ................................................................................................................................................. 140 Configuring Embedded Fax Settings ......................................................................................................................... 140 Setting Fax Defaults ..........................................................................................................
Faxing 7. Receive Only If allowed, under Dial Type, select your dialing method. If you have a tone line, select Tone. If you have a 10-pulse-per-second line, select Pulse. If in doubt, touch Tone. Notes: 8. Most countries use Tone dialing. The Pulse/Tone feature is not available in some countries. Click Save. Setting Fax Defaults Setting Incoming Fax Defaults 1. 2. 3. At the printer control panel, press the Machine Status button, then touch the Tools tab.
Faxing 1. 2. 3. 4. 5. 6. On the Incoming Fax Defaults screen, touch Secure Receive Settings. Under Secure Receive, touch Enable to turn on Secure Receive. The default passcode is 1111. To change the passcode, touch the code field, then type the new passcode using the touch screen keypad. Touch Disable to turn off the Secure Receive feature. Under Guest Access, touch Enable to allow guest users to turn this feature on or off.
Faxing Editing a Fax Mailbox 1. 2. 3. 4. 5. 6. 7. 8. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Service Settings > Embedded Fax Settings. Touch the down arrow to scroll. Touch Mailbox Setup. Touch a mailbox in the Mailbox List, then touch Edit. Touch Mailbox Name, type a name for the mailbox up to 30 characters using the touch-screen keyboard, then touch Save. To assign a passcode to the mailbox, touch Mailbox Passcode.
Faxing Send Header Text 1. 2. 3. 4. On the Transmission Defaults screen, touch Send Header Text. Using the touch-screen keyboard, type up to 30 characters of text to include in the header for the fax. To delete any text, touch Clear Text. Touch Save. Automatic Resend 1. 2. 3. 4. On the Transmission Defaults screen, touch Automatic Resend. Touch the field under Set number of resends and use the arrows to select the number of resends the printer attempts between 0–5.
Faxing Setting Up Fax Reports At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Service Settings > Embedded Fax Settings. Touch Setup Fax Reports. Touch the arrows to scroll if necessary. Touch Activity Report, then touch an option: Auto Print to always print an activity report. Off to never print an activity report. 5. Touch Save. 6. Touch Confirmation Report, then touch an option: Always Print prints a confirmation report every time.
Faxing 1. 2. 3. 4. 5. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Service Settings > Embedded Fax Settings. Touch Print Fax Reports, then touch the arrows to scroll if needed. Touch the desired report, then touch Print Now. Touch Close, then log out. Deleting Sent Fax Jobs from Memory 1. 2. 3. 4. At the printer control panel, press the Job Status button. Touch the down arrow, then touch Scan Jobs and Fax Sent Jobs. Touch the pending fax in the list.
Faxing 3. 4. 5. The default Attachment Name is Fax. To customize the name of the attachment, click Customize. a. Under Display, select the check boxes next to Date or Time to add the date or time to the file name. b. Under Position, select an item, and click the arrows to arrange the items as you want them to appear in the file name. c. Click Save to apply the new settings or Cancel to return to the previous screen.
Faxing Defining Mailbox and Polling Policies 1. 2. 3. 4. 5. 6. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Service Settings > Embedded Fax Settings. Touch the down arrow to scroll. Touch Mailbox & Polling Policies. Select an option for retaining Received Documents: Touch Delete On Print to delete the file immediately after printing. Touch Keep 1-72 hours, then touch the number of hours between 1–72 to retain the files before deleting them.
Faxing Server Fax Server Fax allows you to send a fax over a network to a fax server. The fax server then sends the fax to a fax machine over a phone line. Before you can send a server fax, configure a fax filing repository, or filing location. The fax server retrieves the documents from the filing location and transmits them over the telephone network. You can also print a transmission report. Note: Not all printer models support this feature.
Faxing In CentreWare Internet Services, click Properties > Services. Click Server Fax > Fax Repository Setup. Click Add New. In the Friendly Name field, type a name for the repository. From the Default Repository Protocol drop-down menu, select FTP or SFTP. Select the address type. Options for FTP include IPv4, IPv6, or Host Name. Options for SFTP include IPv4, or Host Name. 7. Type the appropriately formatted address and port number in the Default Repository Server field for the FTP or SFTP location. 8.
Faxing In CentreWare Internet Services, click Properties > Services. Click Server Fax > Fax Repository Setup. Click Add New. Type a name for the repository in the Friendly Name field. Select SMB from the Default Repository Protocol drop-down menu. Select the address type. Options are IPv4 or Host Name. Type the appropriately formatted address and port number in the Default Repository Server field for the server where the file repository is located. The default port number is 139. 8.
Faxing 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. In CentreWare Internet Services, click Properties > Services. Click Server Fax > Fax Repository Setup. Click Add New. Type a name for the repository in the Friendly Name field. Select HTTP or HTTPS from the Default Repository Protocol drop-down menu. Select the address type. Options include IPv4, IPv6, or Host Name. Type the appropriately formatted address and port number for the HTTP or HTTPS server.
Faxing 1. 2. 3. 4. 5. 6. 7. In CentreWare Internet Services, click Properties > Services. Click Server Fax > Fax Repository Setup. Select NetWare from the Protocol menu. Type the Repository Server, Server Volume, NDS Tree, NDS Context, and Document Path in the provided fields. Under Login Credentials to Access the Destination, select one of the following: Authenticated User and Domain: The printer uses the domain name, user name, and password of the authenticated users to access the server.
Faxing Configuring Server Fax Image Quality Settings 1. 2. 3. 4. 5. In CentreWare Internet Services, click Properties > Services. Click Server Fax > Defaults. Under Image Quality, click Edit. Set the desired parameters. Click Apply to save the new settings or Undo to retain the previous settings. Configuring Fax Settings Layout Adjustment 1. 2. 3. Under Layout Adjustment, click Edit. Set the desired parameters. Click Apply to save the new settings or Undo to retain the previous settings.
Faxing Internet Fax Internet Fax allows you to scan documents at the control panel, send them to destination email addresses, or receive and print emails with attachments. You can also print a transmission report. A telephone line connection is not required. Configuring Default Internet Fax Settings Before you begin: Create an email address for the printer if you want it to receive Internet faxes. Configure POP3 settings. For details, see POP3 on page 54.
Faxing Configuring Internet Fax Advanced Settings 1. 2. 3. 4. 5. In CentreWare Internet Services, click Properties > Services. Click Internet Fax > Defaults. Under Advanced Settings, click Edit. Set the desired parameters. Click Apply to save the new settings or Undo to retain the previous settings. Configuring Internet Fax Layout Adjustment 1. 2. 3. 4. 5. In CentreWare Internet Services, click Properties > Services. Click Internet Fax > Defaults. Under Layout Adjustment, click Edit.
Faxing Configuring Internet Fax Receive Settings 1. 2. 3. 4. 5. 6. 7. 8. In CentreWare Internet Services, click Properties > Services. Click Internet Fax > Internet Receive Settings. Under Filter Options, select Accept Email with no attachment to filter out attachments. Under Accept the following attachments, select what types of attachments are received. Under Finishing Options, select the desired setting from the drop-down menu for Stapling and 2-Sided Printing.
Faxing LAN Fax Local Area Network (LAN) Fax allows you to send faxes from the print driver on your computer to a fax machine over a telephone line. For details about using or configuring LAN Fax, see the driver help. Note: Not all printer models support this feature.
Accounting 9 This chapter includes: Xerox Standard Accounting........................................................................................................................................... 160 Network Accounting ......................................................................................................................................................... 164 Enabling Accounting in Print Drivers ................................................................................
Accounting Xerox Standard Accounting Xerox Standard Accounting (XSA) tracks the numbers of copy, print, scan, and fax jobs for each user. You can set limits to restrict the total number of jobs by type that a user can produce. You can then generate reports listing usage data for individual users and groups. When XSA is enabled, users must log in to the printer before accessing services. They must also provide their account details in the print driver before printing documents from a computer.
Accounting If a user is associated with a group account and a general account, they can access the printer using the accounting code for either account. Individual copies, prints, scans, and faxes, are tracked against the user and group accounts if the user accesses the printer using the group account. If the user accesses the printer using a general account, the usage is only tracked against the general account and not the user account. Creating an Account 1. 2. 3. 4. 5.
Accounting 7. Fax Images Sent includes faxed documents. The total number of documents is the number of faxed documents, including cover sheets, multiplied by the number of destinations. Documents sent using the Server Fax feature are not included. Black Faxed Impressions includes received fax documents that are printed. Documents sent using the Server Fax feature are not included. Click Apply. Assigning Users to an Account 1. 2. 3. 4. 5. 6. 7.
Accounting Printing a Report You can print a report that lists the number of impressions recorded for each user and each account. To print a report: 1. In CentreWare Internet Services, click Properties > Accounting > Xerox Standard Accounting. 2. Click Report and Reset. 3. Click Generate Report. 4. Right-click the Right-click to download link and save the .csv file to your computer.
Accounting Network Accounting Network Accounting allows you to manage printer usage with detailed cost analysis capabilities. Print, Scan, Fax, and Copy jobs are tracked at the printer and stored in a job log. All jobs require authentication of User ID and Account ID, which are logged with the job details in the job log. The user is prompted for accounting information when submitting a job to the printer. The job log information can be compiled at the accounting server and formatted into reports.
Accounting Enabling and Configuring Network Accounting 1. 2. 3. 4. 5. 6. 7. 8. 9. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Accounting Settings. Touch Accounting Mode. Touch Network Accounting to enable. To customize the prompt that users see at the control panel, touch Customize Prompts, then select the required prompt option from the drop-down menu: Display Prompt 1 and 2, Display Prompt 1 Only, Display Prompt 2 Only, Display No Prompts.
Accounting Enabling Accounting in Print Drivers Enabling Accounting in a Windows Print Driver 1. 2. 3. 4. 5. 6. 7. 8. 9. From the Start menu, select Printers and Faxes. Right-click the printer in the list, and select Properties > Configuration > Accounting. From the Accounting System menu, select Xerox Standard Accounting or Auditron, or Xerox Network Accounting. Select Always Prompt to prompt users to type their User ID and Account ID each time they print.
Accounting Displaying Your Company Logo on the Blocking Screen You can customize the blocking screen to display your company logo. The blocking screen appears on the printer touch screen when card reader authentication or an auxiliary accounting device is configured. The screen displays a message when a user attempts to access a restricted feature, reminding users to swipe an identification card to access the feature. Displaying Your Company Logo on the Blocking Screen 1. 2. 3. 4. 5.
Administrator Tools 10 This chapter includes: Monitoring Alerts and Status ........................................................................................................................................ 170 Energy Saving Settings .................................................................................................................................................... 172 Setting the Date and Time .................................................................................
Administrator Tools Monitoring Alerts and Status The Description and Alerts page displays printer information, such as printer name and location, as well as a list of any current alerts. You can view alert information, such as the status code, description of the issue, and the suggested skill level required to resolve the problem. To view alerts: 1. In CentreWare Internet Services, click Status > Description & Alerts. The Description and Alerts page appears. 2. Click Refresh to update the page.
Administrator Tools 1. 2. 3. In CentreWare Internet Services, click Properties > General Setup. Click Alert Notification > Local UI Alerts. Under Scan Disk Memory Warning, select the estimated number of scanned pages that can be held in scan memory before a warning appears. Options include: 10 scanned pages 30 scanned pages Custom: Type a number of pages between 0–75 before a notification is sent. Note: The higher number of pages selected, the more frequently the warnings appear. 4.
Administrator Tools Energy Saving Settings Configuring Sleep Mode Settings at the Control Panel 1. 2. 3. 4. 5. 6. 7. 8. 9. 172 At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Device Settings > General > Energy Saver. Touch an option: Intelligent Ready: The printer wakes and sleeps based on previous usage. Job Activated: The printer wakes when it detects activity. Scheduled: The printer wakes and sleeps according to a schedule you specify.
Administrator Tools Setting the Date and Time Setting the Date and Time in CentreWare Internet Services 1. 2. 3. 4. In CentreWare Internet Services, click Properties > General Setup. Click Date and Time. Under Date and Time Setup, select: Automatic using NTP to allow the NTP service to set the time automatically. Manual (NTP Disabled) to set the date and time manually. If you are using an NTP server, select the address type. Options are IPv4 Address or Host Name.
Administrator Tools Taking the Printer Offline To prevent the printer from either sending or receiving jobs over the network at any given time, you can take the printer offline. Taking the printer offline allows you to perform printer maintenance without jobs being sent to the printer. When the printer is offline, any services, such as Workflow Scanning, are unavailable. 1. At the printer control panel, press the Machine Status button, then touch the Tools tab. 2. Touch Network Settings. 3.
Administrator Tools SMart eSolutions and Billing Information SMart eSolutions SMart eSolutions is a suite of features that simplifies printer ownership and administration. It provides free services to enable administration of metered billing and supplies replenishment plans for printers on a network.Before you can use SMart eSolutions, register the printer for SMart eSolutions.
Administrator Tools MeterAssistant MeterAssistant automatically submits meter reads to Xerox from network printers. This process eliminates the need to collect and report meter read information manually. To view the last transmission of Billing Meter information for your printer: 1. In CentreWare Internet Services, click Status > SMart eSolutions. 2. Click MeterAssistant®. The number of impressions is listed in the table. Note: If the count is zero, no data has been transmitted to Xerox®. 3.
Administrator Tools View Usage and Billing Information Usage Counters The Usage Counters page displays the total number of pages printed or generated by the printer. You can see usage amounts for impressions made, sheets, images used, and images printed, copied, and faxed. 1. In CentreWare Internet Services, click Status > Usage Counters. The complete list of pages printed or generated by the printer appears. 2. Click Refresh to update the page.
Administrator Tools Cloning Cloning allows you to save your current printer settings to a file to use as a backup and restore file for your printer. You can also use a clone file to copy your printer settings to other printers. Note: If you are using a clone file to copy your printer settings to another printer, both printers must be the same model. Both printers must also have the same version of software installed. To determine the software version: 1.
Administrator Tools Address Books If your network is connected to an LDAP server, you can configure the printer to look up addresses from the LDAP directory. If you do not have an LDAP server, you can use the Fax Address Book and the Public Address Book. These address books store fax machine phone numbers and email addresses on the printer. You can configure the printer to access both an LDAP directory and a Public Address Book.
Administrator Tools Deleting a Name 1. 2. 3. 4. In CentreWare Internet Services, click Address Book. Under Public Address Book, click View All Names. Scroll to the entry you want to delete, then click Delete. Click OK to delete or Cancel to exit. Editing a Name 1. 2. 3. 4. 5. In CentreWare Internet Services, click Address Book. Under Public Address Book, click View All Names. Scroll to the entry you want to modify, then click Edit. Type your changes in the Edit Names and Addresses fields.
Administrator Tools Importing 1. 2. 3. In CentreWare Internet Services, click Address Book. Under Management, click Import. Under Import Your Address Book File, type the path to your file, or click Browse to locate the file on an external computer. Notes: 4. 5. 6. The address book file must be in .csv format. The printer recognizes the second row in the .csv file as the first data entry. The first row contains headings for the data in each column.
Administrator Tools Font Management Utility The CentreWare Font Management Utility allows you to manage fonts on one or more printers on your network. You can download the Xerox® CentreWare Font Management Utility on the Xerox® website at www.xerox.com/office/WC75xxdrivers. Use the utility to download soft fonts to your printer, such as your company branded fonts or unicode fonts to support multiple languages. You can then add, delete, or export the fonts to a file.
Administrator Tools Network Logs Log files are text files of recent printer activity that are created and stored in the printer. Log files are used to monitor network activity or troubleshoot network problems. A Xerox customer support representative can interpret the encrypted format log files. Downloading a Network Log Using a USB Flash Drive 1. 2. 3. 4. 5. 6. 7. In CentreWare Internet Services, click Properties > General Setup. Touch Network Settings > Network Logs. Touch Enhanced.
Administrator Tools Customizing Printer Contact Information The support page In CentreWare Internet Services displays contact information for service and supplies as well about the system administrator. You can customize this information to display your company contact information for printer users. To add your own custom information: 1. In CentreWare Internet Services, click Support. 2. Click Edit Settings. 3. Update the fields with your information and click Save.
Administrator Tools Updating the Printer Software You can update your printer when Xerox® releases a new version of printer software or firmware. Before you begin: Determine the current software version of your printer. Download the latest software update file in .dlm format from the Xerox® support website at www.xerox.com/office/WC75xxsupport. To determine the software version: 1. In CentreWare Internet Services, click Properties > General Setup. 2. Click Configuration Report. 3.
Administrator Tools 4. When the software update completes, the printer restarts. Configuring Automatic Updates You can configure the printer to connect routinely to an FTP directory on your network to update printer software automatically. First, manually download the latest software file and copy it to the location on the FTP server. The printer retains all configured network settings and installed options after the software upgrade processes. 1.
Administrator Tools Xerox Online Support Xerox Online Support allows you to access and print help, maintenance, and troubleshooting information by touching an icon on the control panel touch screen. Before you begin: If your network uses a proxy server, configure the Proxy Server settings of the printer to ensure that the printer can connect to the Internet. Enabling Xerox Online Support 1. 2. 3. 4. In CentreWare Internet Services, click Properties > Services. Click Service Registration.
Customization and Expansion 11 This chapter includes: Xerox Extensible Interface Platform .......................................................................................................................... 190 Auxiliary Interface Kit ...................................................................................................................................................... 191 Driver Download Link ..................................................................................
Customization and Expansion Xerox Extensible Interface Platform Xerox Extensible Interface Platform® (EIP) allows independent software vendors and partners to develop personalized and customized document management solutions. These solutions can be integrated and accessed directly from the printer control panel. These solutions can leverage existing printer infrastructure and databases. Examples of applications include ScanFlow Store, Scan to PC Desktop, Equitrac Office, and others.
Customization and Expansion Auxiliary Interface Kit An Auxiliary Interface Kit, or a Foreign Device Interface kit, is a third-party access and accounting device. These kits, such as a coin operated printer accessory or a card reader, can be attached to the printer. Installation instructions are included with the Foreign Device Interface Kit. After the kit is installed, enable Auxiliary Access at the control panel. 1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
Customization and Expansion Driver Download Link The driver installation link appears on the CentreWare Internet Services Welcome, Print, and Support pages. This link goes to the default driver and downloads page for your printer on the Xerox Support website. You can hide or customize this link to go to a location on your network where you post driver installation files for users. Customizing or Hiding the Driver Download Link 1. 2. 3. 4. 5.
Audit Log Event Identification Numbers A This appendix includes: Audit Log Event Identification Numbers .................................................................................................................
Audit Log Event Identification Numbers Audit Log Event Identification Numbers Event Identification Number Description 1 System startup 2 System shutdown 3 Manual ODIO (On-Demand Image Overwrite) Standard started 4 Manual ODIO Standard complete 5 Print job 6 Network scan job 7 Server fax job 8 IFAX 9 Email job 10 Audit Log Disabled 11 Audit Log Enabled 12 Copy 13 Embedded fax 14 LAN Fax Job 15 Data Encryption enabled 16 Manual ODIO Full started 17 Manual ODIO Full complete
Audit Log Event Identification Numbers 36 Audit log Transfer 37 SSL 38 X509 certificate 39 IPsec 40 SNMPv3 41 IP Filtering Rules 42 Network Authentication (Enable/disable/configure) 43 Device clock 44 SW upgrade 45 Cloning 46 Scan Metadata Validation 47 Xerox® Secure Authentication (Enable/disable/configure) 48 Service login copy mode 49 Smartcard (CAC/PIV) access 50 Process terminated 51 ODIO scheduled 53 CPSR Backup 54 CPSR Restore 55 System Administrator Tools admin
