BPS 905 FC Color Laser MFP Facsimile_PC FAX User’s Guide
Notice We reserve the right to make changes to this guide and to the equipment described herein without notice. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, we make no warranty of any kind including, but not limited to, any implied warranties of merchantability and fitness for a particular purpose with regard to this manual.
Contents Notice ii 1 Introduction ....................................................................................................... 1 Machine Parts 2 Front View 2 Rear View 3 2 Control Panel and Configuration Menu ..........................................................
Sending a Fax Manually 41 Sending a Fax Manually After Using the Telephone 41 Sending a Fax Manually Using the On Hook Key 41 Canceling (Deleting) a Document Queued in Memory for Transmission 42 About the Fax Header 43 4 Receiving Faxes ..............................................................................................
8 PC-FAX .............................................................................................................
iv Contents
Introduction
Machine Parts The parts of the machine referred to throughout this manual are illustrated below. Please take some time to become familiar with them. Front View 1a 1b 1–Automatic document feeder (ADF) 1c 1a–Document guide 1b–Document feed tray 2 1c–Document output tray 2–Control panel 3 3–Output tray 4–Tray 1 (Multipurpose tray) 5–Tray 2 6–Original glass " 2 The ADF may appear as “document cover” in some status and error messages.
Rear View 1–LINE (telephone line) jack 2–TEL (telephone) jack 3–10Base-T/100Base-TX (IEEE 802.
4 Machine Parts
Control Panel and Configuration Menu
About the Control Panel 1 2 3 4 5 6 25 7 8 24 9 10 23 22 21 2019 18 17 11 16 No. Part Name Description 1 Redial/Pause key Recalls the last number dialed. 12 13 15 14 Inserts a pause when a number is dialed. For details, refer to “Using the Redial Function” on page 38. 2 Auto RX indicator Lights up when the automatic reception function is selected. For details, refer to “Receiving Faxes Automatically” on page 46. 3 Resolution key Adjusts the image quality of the fax documents.
6 Function key Enters Function mode and displays the first menu that is available. For details, refer to “Sending a Fax to Multiple Recipients (Broadcast Transmission)” on page 38, “Sending a Fax at a Specified Time (Timer Transmission)” on page 40, or “Canceling (Deleting) a Document Queued in Memory for Transmission” on page 42. 7 Error indicator Flashes in orange when an error has occurred. For details, refer to “Error Messages on the Message Window” on page 69.
13 Copy key Enters Copy mode. Lights up in green to indicate that the machine is in Copy mode. For details, refer to the Printer_Copier_Scanner User’s Guide. 14 Stop/Reset key Stops an operation at any time. Exits the menu. Cancels scanning, transmission, reception, and printing, and returns them to their default settings. For details, refer to “Basic Fax Operation” on page 30. 15 Start key Starts a fax transmission or reception.
21 , Moves down in the menu structure. Scrolls downward through the available menu choices. For details, refer to “Specifying Settings in Configuration Menu” on page 26. 22 Menu Select key Enters the menu structure. Moves down in the menu structure. Selects the displayed menu choice. For details, refer to “Specifying Settings in Configuration Menu” on page 26. 23 * Moves left through the available menu choices. Sets the current character and moves the cursor to the left when entering text.
Fax Mode Screen About the Fax Mode Screen Press the Fax key to display the Fax mode screen. The following appear in the Fax mode screen. Position Part Name Upper Mode or function Indicates the currently selected mode or funcname tion settings. Description Displays the current menu, function or settings. Error messages are displayed when errors occur. The current time and remaining amount of memory is displayed during standby. Lower Messages Displays messages such as operating instructions.
Tone If pulse dialing is being used, push-button tones are sent. Pause A pause is inserted. In standby for timer transmission A document is queued for timer transmission. In standby for memory reception A document is queued for memory reception.
Configuration Menu Overview The Color Laser MFP configuration menu accessible from the control panel is structured as shown below. " Menu Select Press the Menu Select key to enter the configuration menu. MACHINE SETTING 1.AUTO PANEL RESET 2.ENERGY SAVE MODE 3.LCD CONTRAST 4.LANGUAGE 5.LAMP OFF TIME 6.BUZZER VOLUME 7.INITIAL MODE 8.TONER EMPTY STOP 9.AUTO CONTINUE 10.CALIBRATION PAPER SOURCE SETUP 1.
POSTCARD THICK STOCK GLOSSY 2.TRAY2 PAPER A4 LETTER COPY SETTING 1.MODE 2.DENSITY LEVEL (A) 3.DENSITY LEVEL (M) 4.COLLATE 5.QUALITY 6.PAPER PRIORITY FAX REGISTRATION 1.ONE-TOUCH DIAL 2.SPEED DIAL 3.GROUP DIAL TX SETTING 1.SCAN DENSITY 2.RESOLUTION 3.
RX SETTING 1.MEMORY RX MODE 2.NO. of RINGS 3.REDUCTION RX 4.RX PRINT 5.RX MODE 6.FOOTER 7.SELECT TRAY COMM. SETTING 1.TEL LINE TYPE 2.LINE MONITOR 3.PSTN/PBX REPORTING 1.ACTIVITY REPORT 2.TX RESULT REPORT 3.RX RESULT REPORT USER SETTING 1.FAX PTT SETTING 2.
SET MONTH SET DAY 3.DATE FORMAT 4.PRESET ZOOM 5.USER FAX NO. 6.USER NAME DIRECT PRINT 1.IMAGE QUALITY 2.PAPER SIZE TRAY1 PLAIN PAPER LABELS POSTCARD THICK STOCK GLOSSY TRAY2 A4 LETTER 3.N-UP LAYOUT NETWORK SETTING 1.IP ADDRESS 2.
3.GATEWAY 4.DNS CONFIG. E-MAIL SETTING 1.SENDER NAME 2.E-MAIL ADDRESS 3.SMTP SERVER 4.SMTP PORT NO. 5.SMTP TIMEOUT 6.TEXT INSERT 7.DEFAULT SUBJECT SCANNER SETTING 1.RESOLUTION 2.IMAGE FORMAT 3.
Configuration Menu The machine settings can be changed according to the desired normal operations. " " " All factory default values are shown in bold. For details on specifying settings on the configuration menu, refer to “Specifying Settings in Configuration Menu” on page 26. For details on specifying settings for options in the Paper Source Setup, Copy Setting and Direct Print menus and for some options in the Machine Setting menu, refer to the Printer_Copier_Scanner User’s Guide.
MACHINE SETTING 1.AUTO PANEL RESET 2.ENERGY SAVE MODE 3.LCD CONTRAST 4.LANGUAGE 5.LAMP OFF TIME 6.BUZZER VOLUME For details on specifying settings, refer to the Printer_Copier_Scanner User’s Guide. Settings HIGH / LOW / OFF Select the volume of alarms and the beep that sounds when a key is pressed. 7.INITIAL Settings COPY / FAX MODE Select the mode that the machine starts up in or returns to after the automatic reset. 8.
FAX REGISTRATION 1.ONE-TOUCH DIAL 2.SPEED DIAL Program one-touch dial keys with fax numbers, allowing the recipient to be specified easily and accurately without the need to manually enter the number using the keypad. A maximum of nine one-touch dial keys can be programmed. This dialing method is convenient for programming numbers that faxes are frequently sent to. For details on specifying one-touch dial keys, refer to “One-Touch Dialing” on page 50.
TX SETTING 1.SCAN DENSITY 2.RESOLUTION Settings LIGHT DARK Specify the density for scanning a document. Settings STD / FINE / S/F / H/T Select the default scanning resolution (image quality).
RX SETTING 1.MEMORY RX MODE Settings ON / OFF Select whether to allow (ON) memory reception or not (OFF). In cases when confidential faxes are being received, the received document can be stored in the memory and printed at a specified time or when memory reception is turned off (this function is set to OFF). A password can be set to specify the starting time or ending time of memory reception, or to cancel the function.
5.RX MODE Settings AUTO RX / MANUAL RX Select whether the reception mode is set to automatic reception or manual reception. AUTO RX: Automatically begins receiving the fax after the set number of rings. MANUAL RX: Does not automatically receive the fax. Reception begins after making a connection by picking up the telephone receiver or pressing the On hook key, then pressing the Start key. For details on manual reception, refer to “Receiving Faxes Manually” on page 46. 6.
COMM. SETTING 1.TEL LINE TYPE Settings TONE / PULSE Select the dialing system. If this function is not correctly set to the type of dialing system used, faxes cannot be sent. Select the correct setting after checking which type of dialing system is used by your telephone line. " If the FAX 2.LINE MONITOR PTT SETTING in the USER SETTING menu is set to USA, the settings cannot be changed. Settings HIGH / LOW / OFF Select the volume of the monitoring sound of the transmission signal.
REPORTING 1.ACTIVITY REPORT 2.TX RESULT REPORT Settings ON / OFF After every 60 transmissions/receptions, a report can be printed to show the results of the transmissions/receptions. Select whether the report is printed automatically when the 60th transmission/reception is reached. Settings ON / ON(ERROR) / OFF Select whether the report showing the result of a transmission is printed automatically after the transmission is finished. ON: Prints the report after each transmission.
USER SETTING 1.FAX PTT SETTING 2.DATE&TIME Settings UK / ARGENTINA / AUSTRALIA / AUSTRIA / BELGIUM / BRAZIL / CANADA / CHINA / CZECH / DENMARK / EUROPE / FINLAND / FRANCE / GERMANY / GREECE / HK / HUNGARY / IRELAND / ISRAEL / ITALY / JAPAN / KOREA / MALAYSIA / MEXICO / NETHERLANDS / NZ / NORWAY / PHILIPPINES / POLAND / PORTUGAL / RUSSIA / SAUDI ARABIA / SINGAPORE / SLOVAKIA / SOUTH AFRICA / SPAIN / SWEDEN / SWITZERLAND / TAIWAN / TURKEY/ USA Select the country where this machine is installed.
Specifying Settings in Configuration Menu General Procedure for Specifying Settings in Configuration Menu 1 2 With the Fax mode screen displayed, press the Menu Select key to enter the configuration menu. Check the name of the menu in the upper line, and then press the Menu Select key to specify a setting for an option in the displayed menu. OR To select a different menu, press the + or , key to select the desired menu. Refer to the menu configuration on page 12 to display the desired menu.
Memory Reception In cases when confidential faxes are being received, the received document can be stored in the memory and printed at a specified time or when memory reception is turned off. Memory reception can be used with the following settings. Start/end time settings: Not set “MEMORY RX MODE” is normally set to “ON”. To print a fax saved in the memory, set “MEMORY RX MODE” to “OFF”. Start/end time settings: Set Memory reception mode begins and ends at the specified time.
6 Specify the time when memory reception mode ends, and then press the Menu Select key. The PASSWORD screen appears. " 7 If no start time was specified in step 5, press the Menu Select key without specifying an end time. Enter the password, and then press the Menu/Select key. Memory reception mode is set. " " The password is required for turning off memory reception mode or changing the start/end times. Enter a four-digit number.
Sending Faxes
Basic Fax Operation This section contains basic information on sending faxes. Sending a Fax Using the ADF If the ADF is used, original documents containing multiple pages can be automatically scanned. " " " " 1 2 3 4 5 If the original document is not loaded correctly, it may not be fed in straight, or an original document misfeed or damage to the document may occur. Do not open the ADF cover while documents loaded into the ADF are being scanned.
– Using the Redial/Pause key " " 7 For details on specifying the recipient, refer to “Specifying a Recipient” on page 34. For details on using the Redial/Pause key, refer to “Using the Redial Function” on page 38. A transmission can also be sent to multiple recipients with the Broadcast function. For details on sending a broadcast transmission, refer to “Sending a Fax to Multiple Recipients (Broadcast Transmission)” on page 38. Press the Start key. The document is scanned, and then the fax is sent.
Sending a Fax Using the Original Glass 1 2 Press the Fax key to enter Fax mode. Remove all documents from the ADF. " 3 4 5 Lift open the ADF cover. Place the original document face down on the original glass and align the document on the scales above and to the left of the original glass. Gently close the ADF cover. " 6 " " 9 32 The document image quality can be adjusted by pressing the Resolution key. For details, refer to “Improving Resolution” on page 34.
10 To scan multiple pages from the original glass, check that the message “NEXT PAGE?” appears, replace the document, and then press the Menu Select key. OR When scanning of the document is finished, press the Start key. The document is scanned, and then the fax is sent. " " " " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select “Yes”, and then press the Menu Select key.
Improving Resolution The image quality of a document can be adjusted before it is sent as a fax. 1 2 Press the Resolution key. Using the * and ) keys, select the fax resolution, and then press the Menu Select key. " " Select the resolution appropriate for the document.
Directly Entering a Fax Number 1 Use the numeric keypad to type in the fax number for the recipient. " " " The keys that can be used to enter the fax number are: the number keys (0 through 9), (only with manual transmission) and #. If the Redial/Pause key is pressed while entering the fax number, a 2.5-second pause is added. A pause appears as “P” in the message window. If the machine is connected to a PBX line and the prefix number (outside line access number) has been specified in the “COMM.
Using the Speed Dial Function If a recipient has been registered with a speed dial number, the recipient’s fax number can be dialed simply by pressing a speed dial number key. " 1 2 The recipient must have been registered with a speed dial in advance. For details, refer to “Programming a Speed Dial Number” on page 53. Press the Speed Dial key. Use the keypad to enter the 3-digit speed dial number programmed with the desired recipient. The recipient’s name appears in the message window.
Using the Search Function of the Phone Book If a recipient is registered with a one-touch dial key and a speed dial number, the recipient can be found by using the List or Search function of the phone book. Follow the procedure described below to search using the Search function of the phone book. 1 2 3 Press the Speed Dial key twice. Using the * and ) keys, select “SEARCH”, and then press the Menu Select key. A screen appears, allowing you to enter the text to be searched for.
Using the Redial Function To send a fax to the last number dialed, press the Redial/Pause key to recall the fax number. 1 Press the Redial/Pause key. Check that the desired fax number appears in message window. Specifiying Multiple Recipients A fax can be sent to multiple recipients in a single transmission. There are two methods for sending a fax to multiple recipients in a single transmission.
4 5 Check that the BROADCAST screen appears, and then press the Menu Select key. Specify the fax number of the recipient. Repeat the appropriate operations described below until all recipients have been specified. – Direct dialing: Enter the fax number of the recipient directly using the keypad. Press the Menu Select key, and then specify the next recipient. – Using the one-touch dial keys (including group dialing): Press the one-touch dial key programmed with the desired fax number.
Sending a Fax at a Specified Time (Timer Transmission) A document can be scanned and stored in the memory to be sent at a specified time. This feature is convenient for sending faxes at discounted calling times. " " 1 2 5 If necessary, change the “Resolution” setting. Check that the TIMER TX screen appears, and then press the Menu Select key. Using the keypad, enter the desired transmission time, and then press the Menu Select key.
Sending a Fax Manually Sending a Fax Manually After Using the Telephone If the machine is connected to a telephone and the same line is used for both phoning and faxing, the document can simply be sent after talking with the recipient over the phone. This is useful, for example, if you want to tell the recipient that you are sending a fax. 1 2 Load the document into the ADF. If necessary, change the “Resolution” setting. " 3 4 Pick up the telephone receiver and check that the dial tone can be heard.
4 Specify the fax number of the recipient. " 5 If Pulse is selected as the telephone line type, press the porarily change the line type to Tone. key to tem- Press the Start key to begin scanning and sending the fax. " To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select “Yes”, and then press the Menu Select key.
About the Fax Header If transmission source information is set in Header setting to be printed, information such as the sender’s name, fax number, transmission date/time, session number and page number can be printed by the recipient. The following items in the header. Element Description Transmission date/time Shows the date/time that the fax was sent. The time is indicated in the 24-hour format. Sender’s name Shows the sender’s name. Fax number Shows the sender’s fax number.
44 About the Fax Header
Receiving Faxes
Receiving Faxes Automatically If the RX Mode parameter on the RX Setting menu is set to “Auto RX”, no special operation is needed in order to receive the fax. Reception begins after the specified number of rings. " " If the RX Mode parameter on the RX Setting menu is set “Manual RX”, the fax is not received automatically. For details, refer to “RX SETTING” on page 21. If “Memory RX Mode” is set to “ON”, printing does not begin automatically after the fax is received.
3 Replace the telephone receiver. Printing Received Faxes What Is the Guaranteed Imageable (Printable) Area? The printable area on all media sizes is up to 4 mm (0.157") from the edges of the media. " a a a The printable area of received faxes differs depending on the sender’s scanning area. Printable Area a a=4 mm (0.
Adding the Sender’s Information When Printing Faxes If “Footer” in the configuration menu is set to “ON”, information such as the sender’s fax number, reception date/time, session number and page number can be printed 4 mm (0.157") from the bottom edge of the fax that is received and printed. The following items in the footer. Item Description This machine’s fax num- Shows the fax number specified for this machine ber from the User Setting menu in the configuration menu.
Registering Recipients
About the FAX REGISTRATION Function Frequently used fax numbers can be registered with the FAX REGISTRATION function so that the fax number can be easily accessed. In addition, this reduces input errors. The following registration methods are available: One-touch dial: Register fax numbers with one-touch dial keys. Press a one-touch dial key to recall them. For details on specifying settings, refer to “One-Touch Dialing” on page 50.
4 Press the one-touch dial key that you want to program. " 5 Enter the name of the one-touch dial to be programmed, and then press the Menu Select key. " " " 6 " 8 Text up to 20 characters long can be entered for the name. For details on entering/editing text and the characters that can be entered, refer to “Entering Text” on page 93. To cancel programming, press the Cancel/C key. (To cancel programming while the name is being entered, press the Menu Select key, and then press the Cancel/C key.
Changing/Deleting One-Touch Dial Information The registered one-touch dial information can be corrected. 1 2 3 4 5 Press the Menu Select key, then the , key three times. Check that the FAX REGISTRATION screen appears, and then press the Menu Select key. Check that the ONE-TOUCH DIAL screen appears, and then press the Menu Select key. Press the one-touch dial key that you want to change or delete. Press the Cancel/C key.
9 To change other one-touch dial information, press the one-touch dial key, and then repeat the procedure starting from step 5. OR To finish the procedure and return to the Fax mode screen, continue pressing the Cancel/C key until the Fax mode screen is displayed. Speed Dialing Programming a Speed Dial Number Register frequently used fax numbers with speed dial numbers (maximum 100). Enter the speed dial number when sending a fax to recall the fax number.
6 Using the keypad, enter the fax number of the recipient and then press the Menu Select key. " " " 7 8 The fax number can contain a maximum of 50 characters. For details on entering/editing numbers, refer to “Entering Text” on page 93. To cancel programming, press the Cancel/C key. (To cancel programming while the number is being entered, press the Menu Select key, and then press the Cancel/C key.) Select the modem speed, and then press the Menu/Select key.
7 Change the name, fax number, modem speed as desired. " If you try to change the settings for a speed dial number used in group dialing, a confirmation message appears, asking whether or not to keep the changed speed dial number in the group dialing. If the Menu Select key is pressed, the corresponding speed dial number programmed in group dialing is kept. If the Cancel/C key is pressed, the corresponding speed dial number programmed in group dialing is deleted.
5 Enter the name of the group, and then press the Menu Select key. " " " 6 " " 9 To cancel programming, press the Cancel/C key. (To cancel programming while the name is being entered, press the Menu Select key, and then press the Cancel/C key.) To specify a speed dial number, press the Speed Dial key, and then enter the three-digit speed dial number. If you want to cancel the current selection, press the Cancel/C key, and then specify the correct recipient.
3 4 5 6 Check that the GROUP DIAL screen appears, and then press the Menu Select key. Press the one-touch dial key that you want to change or delete. Press the Cancel/C key. Using the * and ) keys, select either “EDIT” or “DELETE”, and then press the Menu Select key. " " 7 9 10 If “DELETE” was selected, the group dialing settings are deleted and the message “SELECT REGIST.KEY” appears again. If you want to change the name of the group, enter the new name, and then press the Menu Select key.
58 Group Dialing
Confirmation Mode
About the Machine’s Counters The number of operations performed since this machine was installed can be checked using the functions available when the Display key is pressed. The following procedure describes how to check the fax/scanner-related counters. Checking the Counter for Fax Printing This counter shows the total number of fax prints made since this machine was installed. 1 2 3 4 Press the Display key, then the , key. Check that the TOTAL PAGE screen appears, and then press the Menu Select key.
Checking the Transmission/Reception Result From the Message Window The transmission result information can be checked from the message window. 1 2 Press the Display key, then the , key twice. Check that the TX/RX RESULT screen appears, and then press the Menu Select key. The TX/RX Result screen appears so that the information can be checked. " 3 When the Start key is pressed, details of the report displayed on the message window can be printed.
" The machine can also be set to print this report with each transmission, only when an error occurs, or not at all. For details, refer to “REPORTING” on page 24. SESSION FUNCTION NO. DESTINATION STATION DATE TIME PAGE DURATION MODE 0001 TX 001 AAA NEWYORK 012345678 APR.19 18:00 010 00h02min21s G3 RESULT NG NG PAGE:1,3,5,7 RX RESULT REPORT The document number, date received, starting time of reception, number of pages received, time required, mode, and reception result are printed.
MEMORY DATA LIST This is a list of documents waiting to be sent, and documents specified for timer transmission. The document number, type of operation being performed, time, recipient name, and number of document pages are printed. SESSION FUNCTION TIME NO.
GROUP DIAL LIST The group dialing settings specified for one-touch dial keys are printed in numerical order of the keys. KEY-NO. NAME NO.
Troubleshooting
Problems When Sending Faxes If the fax cannot be sent correctly, refer to the following table, and then perform the indicated operation. If the fax still cannot be sent correctly, even after performing the described operations, contact your technical representative. " For details on the error messages, refer to “Error Messages on the Message Window” on page 69.
Transmission is not pos- The transmission proce- Check the transmission sible. dure may have been procedure, and then try performed incorrectly. sending the fax again. The fax number may be Check the fax number. wrong. The one-touch dial key Check that the keys or speed dial may be were correctly proincorrectly programmed. grammed. The telephone line may Check the telephone line connection. If it is disbe incorrectly conconnected, connect it. nected. There may be a problem Contact the recipient.
Faxes cannot be received automatically. The machine is set to Set the machine to autoreceive faxes manually. matic reception. The memory is full. Load paper if it is empty, and then print the faxes stored in the memory. The telephone line is incorrectly connected. Check the telephone line connection. If it is disconnected, connect it. There may be a problem Make a copy to check with the caller’s fax that this machine is machine.
Error Messages on the Message Window Error message Cause Solution LINE PROBLEM (Flashing alternately) CHECK LINE The telephone dialing Check the telephone dialing system or telephone system or telephone wiring wiring system is not system and use the appropriset correctly. ate configuration menu to make the correct settings. The telephone cable is not attached cor Correctly connect the telerectly. phone cable. *COMM.ERROR* (####) Communication is not Check the transmission results.
Error message Cause Solution TEXT ×1.00 1 ä[A]ü #XXX Warn Fax A fax error occurred Press the Fax key to check the while an operation was error condition, and take approbeing performed in Copy priate measures. mode. TEXT ×1.00 1 A fax transmission error Press the Fax key to check the ä[A]ü #XXX Comm. Err occurred while an opera- error condition, and take approtion was being perpriate measures. formed in Copy mode.
PC-FAX
About PC-FAX The PC-FAX feature allows you to fax any Windows-compatible document right from your PC to the other fax machine unit. Once the PC-FAX driver is installed on your PC, it operates just like any standard Windows print driver and appears as a configured printer in the Printers folder. It is listed on the Printer menu. You can even attach a cover page note.
Configuring PC- FAX Setting Displaying Printer Driver Properties for Configuring Global Settings Displaying Settings Under Windows Server 2003/Windows XP 1 2 3 From the Windows [Start] button, point to [Setting], and then click [Printers and Faxes]. In the “Printers and Faxes” window, right-click the “BPS 905 FC (FAX)” icon. To display the printer driver settings, click [Printing Preferences...] from the [File] menu. PC-FAX driver setup dialog appears.
Common Operations This section describes settings and buttons that are common to all three of the tabs (“Settings”, “Sender Information”, “Address Book”). The actual buttons displayed may vary depending on the operating system. OK Click this button to exit the dialog box and apply all settings you changed. Cancel Click this button to exit the dialog box without applying any changes. Apply Click this button to apply all settings you changed without exiting the dialog box.
“Settings” Tab The “Settings” tab contains settings for Paper Size, Orientation, and Resolution. " Applications may override these settings. Function Description Setting Default Paper Size Select the size of the paper to print. If paper size not A4 / Letter / Legal, paper size will be fitted to A4.
“Sender Information” Tab Store Sender Information then it will be appended to cover sheet. The “Sender Informaion” tab contains settings for Sender Name, Company Name, Department, Telephone Number, Fax Number, E-mail Address, and Sender Address. Entering Fax Numbers, Phone Numbers, and E-mail Addresses When you enter the fax or phone number, or an e-mail address, you use the actual numeric characters plus any valid characters that separate the different segments of the number.
Address Book In the Address Book dialog box, you can add, edit and delete stored information for users and groups. You also can import/export the address book from/to an ASCII text file (.csv) Setting Up the Address Book Setting up an Address Book creates an easily accessible list of names and fax/phone/e-mail numbers for all of your business and personal contacts.
Sorting the Address Book The Address Book is, by default, sorted alphabetically by last name. You can change the sort by clicking on any column title. To return the sort to its previous state, click the column title again. Setting up an User in the Address Book When setting up an user in the Addres Book List, for a minimum,you must speficy the contact's first or last name, and their fax number.
Add Group If you often send the same PC-FAX to several recipients, you can combine them into a Group. A group address consists of previously set up user addresses. When adding a new group, you assign a name to the group, then select previously defined addresses from the Address Book to include in the new group. When editing an existing group address, you can add additional addresses or delete addresses from the group. 1 2 3 4 In the Address Book dialog box, click the "Add Group" button.
Importing an Address Book If you have an existing address book created in another application, you can import it into your PC FAX Address Book. You must save your text file as a comma separated text file format(.csv) before you import it into your Address Boox. After select a import CSV file, user must adjust the corredponding box for import. " If you attempt to import information from an improperly formatted text file, an error message displays alerting you to a problem and the import process stops.
Import Replace Confirm Dialog When the import user name is the same as some address book user, a Replace Confirm dialog box appears. Item Description Yes Replace this one user’s data and continue import next data. Replace All Replace all address book user’s data when user’s name is the same as import user. No Do not replace this one user’s data (Import user as the new one) Do not Replace All Do not replace all address book user’s data when user’s name is the same as import user.
Exporting the Address Book User can export the Address Book to an ASCII text file (.csv). 1 2 3 From the Address Book dialog box, click [Export] button. Specify the location where you want to export the file. Select the data fields you wish to export, and then click [Save] button. " Address Book information can only be exported for User address. Group addresses cannot be exported.
Specifying Send PC-FAX Information " Before sending a PC fax, make sure that the date and time in your computer is correct. The system date and time display on all PC faxes that you send. Specifying a Fax Recipient You must specify at least one fax recipient - the user and/or group to whom you want to send the fax. When specifying a recipient, you can enter one-time information and/or include one or more recipients from your Address List. . 1 4 2 5 6 3 7 Item Function Description 1 Name 1.
Item Function Description 4 Destination List 1. User can add group and user in the list to send document. 2. Max destination limit : 50 3.Destination count must > 0 4. Destination count = "Users Count" + "Group include Users Count" + "One-time Users Count" 5 Add Button [ > ] Add an available group / user / one-time user to destination list. 6 Remove Button [<] Remove fax recipient. You can remove a name included in the Destination List box by clicking the name and then clicking [Remove] button.
Including a fax recipient from the Address List You can also add a new recipient to your Destination List directly from the Address List box. The Address List box displays all recipients that you have set up in your Address Book. You can include one or more recipient by hightlighting the name and clicking the [ > ] button. Selected names will display in the Destination List box.
Cover Sheet If desired, you can attach a Cover Sheet to your PC fax. The Color Laser MFP contains a library of predefined Cover Sheets.
Edit Cover Sheet Click [Cover Sheet] button, there are 9 style of Cover Sheets for both business and personal use.
Move Image Position on page layout 1 2 User can move image position by mouse cursor on cover sheet layout. When move the image position, function X / Y position value will auto change to per cent value. " 88 You can change the function X/Y position value directly by moving to image position.
PC-FAX transmission 1 Create a PC fax document. 2 Open the Windows application (Ex. Word, Excel, etc..). Create and save the document. Make sure the doucment is open. Select the Print command in the application. 3 In most Windows application, you select Print or Print Setup from the File menu or the toolbar. Select BPS 905 FC (FAX) as your printer, and then click OK. 4 5 6 7 The Destination Settings dialog box appear.
90 PC-FAX transmission
Appendix A
Technical Specifications Compatible lines PSTN (Public Switched Telephone Network), PBX (Private Branch eXchange) Compatibility ECM/Super G3 Modem speed 33600, 31200, 28800, 26400, 24000, 21600, 19200, 16800, 14400, 12000, 9600, 7200, 9600, 7200, 4800, 2400 (bps) Fax transmission speed 3 sec/page (at V.34) Coding method MH, MR, MMR Memory for receiving 4 MB (approx. 250 pages) Maximum scanning size USA/Canada: ADF: 8.5"×19.
Entering Text When specifying the user name or programming the recipient name with one-touch dial keys, letters, accented characters, numbers and symbols can be entered. Key Operation Use the keypad to enter numbers, letters, and symbols. List of characters available with each key of the keypad Keypad key 1 2 3 4 5 6 7 8 9 0 Available characters .
Inputting Example The procedure for entering text is described below, using “NJ Office” as an example. 1 2 3 4 5 6 7 8 9 10 11 Press the key to change the input mode so that letters can be entered. Press the 6 key twice. “N” is entered. Press the 5 key once. “J” is entered. Press the 0 key once. A space is entered. Press the 6 key three times. “O” is entered. Press the 3 key seven times. “f” is entered. Press the ) key. The cursor moves to the right. Press the 3 key seven times. “f” is entered.
A Input mode 93 About PC-FAX 72 ADF 2 K C Canceling Memory 42 Configuring PC- FAX Setting 73 Confirm 59 Control panel 2, 6 Counter Total scans 60 Counters 60 Fax printing 60 D Deleting Memory 42 Dialing, direct 35 E Entering text 93 Correcting text 94 Input mode 93 Input precautions 94 Error messages 69 F Fax mode screen 10 Footer 48 G Group dial Changing/Deleting 56 Programming 55 H Header 43 I Imageable area 47, 74 Index Key operation 93 Keypad 6 L Lists 61 GROUP DIAL LIST 64 MEMORY DATA LIST
P Parts 2 PC-FAX 71 PC-FAX transmission 89 Phone book List 36 Search 37 Printable area 47 R Receiving faxes Automatic reception 46, 72 Manual reception 46, 73 Memory reception 27 Printing 47 Reception result 61, 62 Recipients Multiple recipients 38 Registering 49 Redial 38 Registering recipients 49 Group dial 55 One-touch dial 50 Speed dial 53 Reports 61 ACTIVITY REPORT 62 MEMORY IMAGE PRINT 63 Printing 61 RX RESULT REPORT 62 TX RESULT REPORT 61 Resolution Improving fax resolution 34 Specifying recipient
