Instruction manual

MERLIN II Communications System
Issue 9 May 2003
7-37
To reduce the risk of unauthorized access through your voice messaging system,
observe the following procedures:
■ Monitor SMDR reports and/or Call Accounting System reports for outgoing
calls that might be originated by internal and external abusers.
■ Create a disallowed list to disallow dialing 0, 70, 011, 809, 1809, 0809, 10,
9999, 411, 1411, 800, 888, 700, 900, 976, 550, 1800, 1888,1700, 1500,
1900, 1976, 1550, 0800, 0888, 0700, 0500, 0900, 0976, and 0550. Assign
all MERLIN MAIL Voice Messaging System ports to this list. Avaya
recommends using List 7 — the last disallowed list. This is an added layer
of security, in case other restrictions are inadvertently removed.
■ Require employees who have voice mailboxes to use 4-digit passwords to
protect their mailboxes.
■ Require the system administrator and all voice mailbox owners to change
their password from the default.
■ Have employees use random sequence passwords.
■ Impress upon employees the importance of keeping their passwords a
secret.
■ Encourage employees to change their passwords regularly.
■ Use a secure password for the general mailbox.
■ Reassign the system administrator’s mailbox/extension number from the
default of 9997. Be certain to password protect the new mailbox.
■ Have the MERLIN MAIL Voice Messaging System administrator delete
unneeded voice mailboxes from the system immediately.
■ Set the maximum number of digits in an extension parameter appropriate
to your dial plan. The MERLIN MAIL Voice Messaging System will not
perform transfers to extensions greater than that number.
■ When possible, restrict the off-network capability of callers by using calling
restrictions and disallowed list features.
■ When possible, block out-of-hours calling.
■ Toll restrict all voice mail port extensions.
■ Consider requiring network dialing to be allowed through ARS only.
■ Deny access to pooled facility codes by removing pool dial-out codes 9,
890-899, or any others on your system.
■ Instruct employees to contact their system administrator immediately if any
of the following occur:
■ Strange voice mail messages are received
■ Their personal greeting has been changed
■ They suspect their MERLIN MAIL Voice Messaging System mailbox
is being used by someone else