System information

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the Global Retention Policy and any Saved Search retention policies are run against all archived messages once a
week. Note that before you can create a Saved Search retention policy, you must create at least one Saved Search in the BASIC > Search
> Advanced Search page.
Use Case – Global Retention Policy
In this example, Kari is the administrator and wishes to set the maximum age of an archived message before it is permanently purged from the
archive. Kari uses the following steps to set up retention using a Global Retention Policy:
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Log in to the Barracuda Message Archiver as the administrator.
Go to the page, and set to .POLICY > Retention Allow automatic message deletion Yes
In the section, Kari determines the maximum number of days to retain messages. If she enters in thisGlobal Retention Policy 0
field, the messages are kept indefinitely. She decides that messages should be retained for 30 days, and enters in the 30 Policy
field.Length
Click .Save Changes
Once the Global Retention Policy is set, archived messages are automatically deleted from the Barracuda Message Archiver.
Step 7. Search Mail Using the Web Interface
There are two search modes on the page:BASIC > Search
Basic – Run a search based on a word or phrase across all messages accessible by your account.
Advanced – Run a complex search query based on multiple criteria; note that you can save queries for future use.
When you initially go to the page, all messages accessible by your account display in the messageBASIC > Search
list in the tab.Standard
Use the Basic Search mode to perform a quick search across all of your messages. Use Advanced Search mode to perform complex search
queries based on selected attributes.
Use Case – Export Messages
In this example, Uma works in a real estate office. She recently closed a sale for property on Hernandez Avenue
with M. Beckly. The procedure in the office is to burn a CD with all correspondence regarding a sale once the sale is
complete. Uma needs to search for all of messages related to the sale, and then export the messages to a .zip file:
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Log in to the Barracuda Message Archiver as a user.
Go to the page, and click .BASIC > Search Advanced
Select , and type as the first set of search criteria, then click the (plus) button to the left ofEmail > From/To/Cc > contains beckly +
the search parameter.
To the right of the first set of search criteria, click to toggle to .AND OR
Select , and type as the second set of search criteria:All > Entire Message > contains hernandez
Important:
The Global Retention Policy setting does not apply to any messages that match a Saved-Search
retention policy. If the age of any message exceeds the maximum age allowed by all Saved-Search
retention policies that apply to the message, that message is permanently deleted from the Barracuda
Message Archiver.
Additional Resources
All user roles can view and search content associated with their own mailbox and any shared mailboxes.
For more information, refer to the article , or log in to your Barracuda Message, go to the Search Options and Configuration BASIC >
page, and click .Search Help