System information

Email permanence – Email must be maintained in its original form without alteration or deletion
Email security – Information must be protected against all threats including unauthorized access to the email as well as physical
damage. This same concept applies to the process of legal discovery which often specifies who can access the email (i.e., legal teams)
as well as safeguards against the destruction of hard copies of the data
Auditability – Email must be easily accessible in a timely fashion by authorized personnel upon request
The following table summarizes some of the key government regulations, and indicates how the Barracuda Message Archiver, using a
sophisticated set of logging, auditing, and management capabilities, can help organizations achieve compliance.
Regulatory Compliance
Regulation Description Barracuda Message Archiver
Logging/Storage
Search/Alerts
Federal Rules of Civil Procedure
(FRCP)
the FRCP sets rules for
governing court procedures in
managing civil suits in the United
States district courts.
The Barracuda Message
Archiver stores up to10 years
worth of email through a
combination of internal and
external storage.
Email messages are fully
indexed according to popular
message fields including subject,
sender/receiver, date,
attachment, importance, and
more. Custom policies can be
set to alert when terms related to
ongoing litigation are contained
in emails and their attachments.
Sarbanes-Oxley (SOX) The Sarbanes-Oxley Act of 2002
requires companies to implement
policies and systems to monitor
and prevent fraudulent activities.
The Barracuda Message
Archiver stores up to 10 years
worth of email through a
combination of internal and
external storage.
Email messages are fully
indexed according to popular
message fields including subject,
sender/receiver, date,
attachment, importance and
more.
SEC/NASD Firms in the financial services
industries must adhere to strict
sets of rules imposed by
governing bodies.
The Barracuda Message
Archiver stores up to 10 years
worth of email through a
combination of internal and
external storage. The Barracuda
Message Archiver also includes
tamper-resistant safeguards to
protect the integrity of the email
archive.
Email messages are fully
indexed according to popular
message fields including subject,
sender/receiver, date,
attachment, importance and
more. Reports can also be
generated that log attempts to
tamper with the archive storage.
Health Insurance Portability and
Accountability Act (HIPAA)
HIPAA mandates all healthcare
and insurance providers
determine who has access to
health information and ensure
that such information remains
inaccessible to unauthorized
parties.
The Barracuda Message
Archiver stores up to 10 years
worth of email through a
combination of internal and
external storage.
Alerts can be customized to
notify the administrator when a
policy has been violated. Policy
definitions included with
Energize Updates will update the
Barracuda Message Archiver’s
lexicon with the latest advances
in health care industry.
How to Create Policy-Based Security
This article refers to the Barracuda Message Archiver release 3.1 or higher.
Data retention policies allow you to specify message retention policies and Saved-Search retention policies on the P
OLICY > Retention page. Retention policies are the only way to purge messages; data cannot be deleted directly
by a user.
In this article:
Global Retention Policy