AXIS 7100 User’s Guide 1 AXIS 7100 for WORKiO Network Document Server User’s Guide
AXIS 7100 User’s Guide 2 About This Document This guide applies to the AXIS 7100 Network Document Server with software release 1.00 and subsequent releases until otherwise notified. The document provides introductory information as well as instructions on how to set up and manage the AXIS 7100. It is intended for anyone involved in installing and using the AXIS 7100.
AXIS 7100 User’s Guide Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4 Product Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5 Physical Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6 The Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Introduction AXIS 7100 User’s Guide Introduction This document provides introductory instructions on how to set up and manage the AXIS 7100 for WORKiO Network Document Server within your networking environment. For more information, please refer to the AXIS 7100 User’s Manual, which is available in PDF format from the AXIS Product CD or the Axis web site at http://www.axis.com Important! Online help is available on every page within the AXIS 7100 web interface.
AXIS 7100 User’s Guide Product Overview Product Overview Connected to your WORKiO copier, the AXIS 7100 for WORKiO Network Document Server (referred to in this document as AXIS 7100) distributes paper-based information across workgroups, organizations and the Internet. It is easily integrated into existing workflows and document management systems, optimizing office investments, reducing organizational overhead and significantly cutting mailing costs.
Physical Description AXIS 7100 User’s Guide Physical Description The Control Panel The AXIS 7100 Control panel consists of user keys (described below) and a message display that describes the selected menu options and current status of the unit. Button Description Add Menu Scans the material in the scanning device. For bound material, use this key to scan each page. Cancels the scanning process at any stage and clears any selections made from the menu. Resets error messages.
AXIS 7100 User’s Guide Physical Description Indicators Status Indicator Busy Indicator Network Indicator Power Indicator Status Indicator The Status indicator flashes during startup and remains lit when the AXIS 7100 is ready for use. If the Status indicator turns off, this may indicate an error. Busy Indicator The Busy indicator lights up when the AXIS 7100 is allocated for use and remains lit during the scanning and sending process.
Physical Description AXIS 7100 User’s Guide Connectors Push Button Parallel port Connector Keyboard Connector Network Connector Power Supply Push Button The Push button can be used for restoring the AXIS 7100 parameters to the factory default settings. For more information, see the AXIS 7100 User’s Manual which is available from the AXIS Product CD or from the Axis Web site at http://www.axis.
AXIS 7100 User’s Guide Basic Installation Installation Summary The AXIS 7100 is installed in the following steps: • • • • • Checking the Hardware Inventory Connecting the AXIS 7100 to the WORKiO copier Connecting the AXIS 7100 to the network Assigning an IP address to the AXIS 7100 Verifying the installation Basic Installation 9
Basic Installation AXIS 7100 User’s Guide Checking the Hardware Inventory Unpack and check all the items using the following list. Contact your dealer if anything is missing or damaged. All packing materials are recyclable. Hardware Models Part Numbers AXIS 7100 for WORKiO Network Document Server 0147-054-01 Power Supply Europe 15507 UK 15509 Australia 15510 USA 15508 Japan 15511 Media Title Part Numbers CD-ROM AXIS Product CD rev 2.
AXIS 7100 User’s Guide Basic Installation Connecting the WORKiO Copier Caution! • Check that the power supply included with your AXIS 7100 is marked with the correct voltage. • Make sure that the external power supply to the AXIS 7100 is disconnected before connecting and disconnecting to other units. 1. Switch off the WORKiO copier and disconnect the AXIS 7100 external power supply. 2. Connect AXIS 7100 to the WORKiO copier using a fully connected parallel cable.
Basic Installation AXIS 7100 User’s Guide Assigning an IP Address to the AXIS 7100 Follow the instructions below to set the IP address from the Control Panel. Important! • This section can be ignored if you are using DHCP, RARP or BOOTP, as the IP address is set automatically (DHCP is the preferred method for Windows NT networks, as it automatically sets some of the parameters as well). • A valid and unused IP address must be acquired from your Network Administrator.
AXIS 7100 User’s Guide Basic Installation 9. To change the value, repeat steps 4 - 6 above. 10. Press Menu to display the subnet mask setting: 11. Press Select to edit the subnet mask: 12.To change the value, repeat steps 4 - 6 above. 13.Press Menu to display the node address. This address is not editable. The node address should equal the AXIS 7100 serial number found on the underside label of the unit. 14.Press Menu once more to display the final instructions 15.
Basic Installation AXIS 7100 User’s Guide Verifying the network settings Access the Advanced menu from the AXIS 7100 control panel to verify that your chosen network settings are correct, as described below: 1. To access the Advanced menu, press and hold down Menu and Select simultaneously. 2. Use to find the Network Settings option. 3. Press Select to enter the submenus. 4. Use to scroll through and check the parameter settings.
AXIS 7100 User’s Guide Basic Installation Verifying the installation When installed, the AXIS 7100 will identify the connected WORKiO copier and display its name. If the connected model is not supported, an error message will be displayed. A list of supported WORKiO copier is available on the Axis web site at www.axis.
Configuring the AXIS 7100 AXIS 7100 User’s Guide Configuring the AXIS 7100 This section is targeted specifically to users responsible for the administration of the AXIS 7100. The Administrator has high-level privileges that are denied to the ordinary user. The following settings must be specified by the administrator before the AXIS 7100 can be used for electronically distributing documents over your network: • Network settings: define the parameters for TCP/IP, SMTP, printing protocols, etc.
AXIS 7100 User’s Guide Configuring the AXIS 7100 Accessing the Administration Tools The web-based administration tools provide a convenient method for managing destinations, profiles, defining the network protocol settings, establishing user privileges, authentication etc. The AXIS 7100 Administration pages are password protected and available to the Administrator(s) only.
Configuring the AXIS 7100 AXIS 7100 User’s Guide Specifying the Network Settings Referring to the information services table below, use the Wizard to configure the network settings. For future reference, use the AXIS 7100 Parameter Checklist on page 31 where you can enter the protocol settings for your AXIS 7100. Optionally, configure the External Address Book to automatically retrieve and upload e-mail addresses and/or web (HTTP) definitions: 1. Click Network Settings. 2.
AXIS 7100 User’s Guide Configuring the AXIS 7100 Specifying Destinations A destination is defined as an e-mail address, file server or printer and can be created either automatically or manually. For instructions how to configure the AXIS 7100 for use with a RightFax server please refer to the AXIS 7100 User’s Manual.
Configuring the AXIS 7100 AXIS 7100 User’s Guide Adding New Destinations From the admin - Destinations web page, follow these instructions to add new e-mail or file destinations. For instructions on how to add Rightfax and printer destinations, please refer to the AXIS 7100 User’s Manual on the AXIS Product CD or the Axis web site at www.axis.
AXIS 7100 User’s Guide Configuring the AXIS 7100 Specifying System Settings Follow the instructions below to set the server password and the parameters for Date & Time, User Options, International and Meta Data. 1. Click This AXIS 7100. The system settings are displayed. 2. Click Edit to change any of the parameters. It is recommended that you set a Server Password under the General tab to protect the Administration pages.
Using the AXIS 7100 AXIS 7100 User’s Guide Using the AXIS 7100 The services provided to users are determined by the administrator when configuring the product. This section describes all services that are available to a user, namely: • • • • • Sending to destinations Adding temporary e-mail destinations Adding temporary profiles Viewing the images Specifying a sender Note: Administration instructions for setting user privileges are provided in Specifying System Settings, on page 21.
AXIS 7100 User’s Guide Using the AXIS 7100 3. If you want to send the image to more than one destination, press Select to choose each destination: Notes: • When sending to a printer, note that the image can only be sent to one printer at a time. • The image can not be sent to another destination type if a printer destination was previously selected. 4. Repeat steps 2 and 3, until all desired destinations are selected.
Using the AXIS 7100 AXIS 7100 User’s Guide 8. When you have pressed Send and the transfer of the scanned image is completed, the AXIS 7100 is released for other users. Note: The AXIS 7100 keeps all temporary settings in its memory for one minute after the last scanning job or until user has logged out, it then returns to its default settings. Multipage Image Files - Multipage documents are by default collated and output into a single image file if PDF or TIFF is chosen.
AXIS 7100 User’s Guide Using the AXIS 7100 Paper Orientation on WORKiO Copiers To receive an upright image, the setting should be “Portrait” and the paper should be placed with the short-edge in the feeding direction in the ADF (Automatic Document Feeder) or in the A4-R position on the flatbed inside the WORKiO copier. The PDF rotation option can be used to enable the same feeder orientation as when copying i.e long-edge first.
Using the AXIS 7100 AXIS 7100 User’s Guide Adding a new e-mail address to the list using a keyboard Follow the instructions below to add temporary e-mail addresses to the address list: 1. If the keyboard is not already connected, make sure that the power supply to the AXIS 7100 is disconnected and connect the keyboard to the keyboard connector located on the rear panel. Reconnect the power supply. 2. Press the Insert key on your keyboard. The following prompt will appear on the message display: 3.
AXIS 7100 User’s Guide Using the AXIS 7100 Adding Temporary Profiles If you have tried all the available profiles but are still not satisfied with the result of your image, you can add a temporary profile from the web browser interface. 1. Start the web browser. 2. Enter the name or IP address of your AXIS 7100 in the location/address field. Example: http://172.16.253.80 3. This brings you to the AXIS 7100 Home Page. Click Profiles. 4. The table lists the available profiles.
Using the AXIS 7100 AXIS 7100 User’s Guide Viewing the Scanned Images The AXIS 7100 creates images in standard TIFF, PCL and PDF formats. Note that these files are merely images that do not include searchable text. Please contact your system administrator if you are unsure about which format to use. Notes: • Use a standard Optical Character Recognition (OCR) application to convert documents to an editable and searchable format. Most OCR tools support TIFF.
AXIS 7100 User’s Guide Using the AXIS 7100 Associating Image Formats with Applications Applications are typically associated with a file format automatically during the installation procedure. If not, it is recommended that you manually associate your image applications with the supported image file formats, so that double-clicking on an image icon launches the appropriate application. Follow these steps to associate an application with a specific file type. Microsoft Windows: 1.
Using the AXIS 7100 AXIS 7100 User’s Guide Specifying a Sender If the Administrator has enabled the parameter *specify the sender of scanned documents, you can identify yourself, your department or organization as the sender of distributed information directly from the AXIS 7100 Control Panel, as follows: 1. Press Menu repeatedly until the Sent by: prompt is shown on the message display. 2. Use to select any destination name as the registered sender.
AXIS 7100 User’s Guide AXIS 7100 Parameter Checklist AXIS 7100 Parameter Checklist This table is a summary of the AXIS 7100 network settings. For future reference, you can enter the unique configuration values of your document server in the “My AXIS 7100” column. This will also be of help in the configuration process.
