AXIS 70U/7000 User’s Manual 1 AXIS 70U AXIS 7000 Network Document Servers User’s Manual
AXIS 70U/7000 User’s Manual Notices Take some time to read through the safety notices before installing the Document Server. Please observe all safety markings and instructions when using this product. Caution! - must be observed to avoid loss of data or damage to your equipment. Important! - must be observed to avoid operational impairment. Do not proceed beyond any of the above notices, until you have fully understood the implications. Copyright Information.
AXIS 70U/7000 User’s Manual Table of Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7 Features and Benefits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7 Physical Description . . . . . . . . . . . . . .
AXIS 70U/7000 User’s Manual Example: Job Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114 Retrieving the XML DD file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127 Restoring Factory Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
AXIS 70U/7000 User’s Manual Preface Preface About This Manual The information in this manual applies to • AXIS 70U with software release 1.06 and above • AXIS 7000 with software release 2.46 and above Where specified, certain information refers to the AXIS 70U or AXIS 7000 only. This manual contains instructions on how to install and manage the Document Server in your networking environment. Some knowledge of networking environments would be beneficial to the reader.
Preface AXIS 70U/7000 User’s Manual Product comparison Features Workgroup scanners AXIS 70U x x x Departmental and production scanners, digital copiers Paper size Photo/A5/B5/A4/Letter/Legal AXIS 7000 x x x Paper size A3/11”x17” and larger PDF format x x TIFF, JPEG, PCL format and duplex x x Send-to-e-mail x x Send-to-file, print and Web x x XML support x x User authentication x x Corporate address book x x x SCSI-2 scanner device connection USB scanner device connection Sca
AXIS 70U/7000 User’s Manual Introduction Introduction Features and Benefits File Server Independence The AXIS 70U/7000 is connected in Ethernet networks, enabling scanner devices to be accessed via standard Internet protocols. Communicating directly with the network client, the AXIS 70U/7000 can be used independently of file servers, which means reduced network licensing fees. The product affords high performance, reliability and operational independence from other equipment.
Introduction AXIS 70U/7000 User’s Manual Ease of Use The AXIS 70U/7000 is designed for quick and easy installation on your network and your scanner device.
AXIS 70U/7000 User’s Manual Physical Description Physical Description The Back Panel Keyboard Network Connector Connector AXIS 70U Push button USB connector Keyboard Network Connector Connector AXIS 7000 Push button Power supply SCSI-2 connector Power supply Push Button The Push button is used for restoring the Document Server parameters. See “Restoring Factory Default Settings” on page 127. Connector AXIS 70U: a USB connector for connection to the scanner device.
Physical Description Keyboard Connector Power Supply AXIS 70U/7000 User’s Manual A Mini-DIN connector for connection of a standard PC compatible keyboard. For use only with Axis power supply. See “Power Supply” on page 16. The Front Panel Status Power Network Indicator Busy Status Indicator The Status indicator flashes during startup and remains lit when the Document Server is ready for use. If the status indicator turns off, this may indicate an error.
AXIS 70U/7000 User’s Manual Physical Description Control Panel The Document Server Control panel has user keys (described below) and a message display that describes the selected menu options and current status of the unit. AXIS 7000 ver. x.xx The message display consists of 2 lines of 16 characters indicating status and menu options. User Keys The function of each user key is described below: Add page The Add page key scans the material in the scanner device.
Physical Description Send Up/Down AXIS 70U/7000 User’s Manual The Send key sends the scanned material to the selected destination(s) and releases the Document Server for other users. For a single page/stack of sheets, use this key to scan the material and send the image in one step. The Up and Down keys scroll and select menu options. User Key Combinations Advanced Settings Menu Up/Down Pressing and holding the Menu key while simultaneously pressing the Select key displays the Advanced menu.
AXIS 70U/7000 User’s Manual Physical Description The Instruction label supplied with the Document Server can be attached to your keyboard for quick reference to the function of the main keys. Keys The function of each key is described below: F1 The F1 key scans the material in the scanner device. Use this key to scan each page of bound materials, for example, books and magazines. F1 corresponds to the Add page key on the control panel.
Physical Description Tab Enter Up/Down AXIS 70U/7000 User’s Manual The Tab key scrolls the menu. Tab corresponds to the Menu key on the control panel. The Enter key selects multiple destinations and confirms changes. Enter corresponds to the Select key on the control panel. The Up and Down arrow keys scroll and select menu options. The Up and Down arrow keys correspond to the Up/Down keys on the Control Panel.
AXIS 70U/7000 User’s Manual Basic Installation Basic Installation This section describes the various aspects of product installation and includes: • • • • • A detailed hardware inventory Instructions for installing the Document Server into your networking environment Instructions for setting the IP address using the Document Server’s control panel, DHCP, RARP, BOOTP and AXIS IP Installer Instructions for setting a host name Instructions on how to verify your installation Checking the Hardware Inventory
Basic Installation AXIS 70U/7000 User’s Manual Power Supply Document Server For Use in... Power Supply Type Power Supply Part no.
AXIS 70U/7000 User’s Manual Basic Installation Connecting Scanners and Digital Copiers Important! • Check that the power supply provided with your Document Server is marked with the correct mains voltage. • Make sure the scanner device is switched off and the Document Server power supply is disconnected. • AXIS 7000: The SCSI bus may become damaged if you connect or disconnect units when power is on. Connecting AXIS 7000 Connecting the AXIS 7000 to your scanner device or digital copier: 1.
Basic Installation AXIS 70U/7000 User’s Manual Connecting the Document Server to the Network Important! Always consult your Network Administrator before making changes to the network configuration. Follow the instructions below to connect the Document Server to your network: 1. Turn off the Document Server by disconnecting the power supply. 2. Connect your Document Server to the network.
AXIS 70U/7000 User’s Manual Basic Installation Assigning an IP Address To establish communication with the TCP/IP environment, you must assign an IP address and optionally choose a unique host name for your Document Server. Available Methods Choose your preferred method for setting the IP address from the list below then proceed to the appropriate instructions described later in this section: Method Environment Description Control Panel Suitable for all supported environments.
Basic Installation Control Panel AXIS 70U/7000 User’s Manual Follow the instructions below to set the IP address from the control panel: Note: The Administrator can disallow this function from the Web based Administration pages. For further details refer to “User Options” on page 35. 1. Power up the Document Server. Press Menu display appears: when this AXIS 7000 Version: x.xx 2. After a few seconds this display will be shown: IP address: 000.000.000.000 3.
AXIS 70U/7000 User’s Manual Basic Installation 11. Press Select to edit the subnet mask: Edit net mask: 000.000.000.000 12. To change the value, repeat steps 4 - 6 above. 13. Press Menu to display the node address. This address is not editable. The node address should equal the Document Server serial number found on the underside label of the unit. 14. Press Menu once more to display the final instructions: Press if you are finished 15. Press Select to exit the IP settings.
Basic Installation Using a PC keyboard AXIS 70U/7000 User’s Manual Connecting a PC compatible keyboard directly to the Mini-DIN connector of your Document Server provides a quick and convenient method for managing the unit and setting the IP address during system start up. Follow the procedures below to set the IP address from the keyboard. Note: The Administrator can disallow this function from the Web based Administration pages. For further details refer to “User Options” on page 35. 1.
AXIS 70U/7000 User’s Manual Using DHCP, ARP, RARP and BOOTP Basic Installation Use DHCP, ARP, RARP and BOOTP as an alternative to setting the IP address from the control panel or keyboard. Follow the appropriate instructions for the preferred method below. Important! The IP addresses given here are just examples. Before you begin: • Power - make sure the document server is powered on and connected to the network.
Basic Installation AXIS 70U/7000 User’s Manual The Ethernet address equals the serial number of the Document Server with each pair of digits separated by a hyphen. Example: arp -s 192.168.0.90 00-40-8c-11-00-86 ping 192.168.0.90 The host will return Reply from 192.168.0.90... or a similar message. This indicates that the address has been set and that the communication is established. Notes: • ARP is enabled by default but can be disabled by an Administrator using the System Settings page.
AXIS 70U/7000 User’s Manual Basic Installation The host will return spserv is alive or a similar message. This indicates that the address has been set and that communication is established. Notes: • ARP is enabled by default but can be disabled by an Administrator using the System Settings page. • The ability to set the IP address with arp and ping will only be enabled the first 10 minutes after restarting the print server. • The arp -s command may vary between different systems.
Basic Installation AXIS 70U/7000 User’s Manual Note: RARP is enabled by default but can be disabled by an Administrator using the System Settings page. Using BOOTP in UNIX/Linux Follow these steps to download the IP address using the BOOTP method: 1. Append the following entry to your boot table. This is typically performed by editing the file /etc/bootptab.
AXIS 70U/7000 User’s Manual Basic Installation Note: BOOTP is enabled by default but can be disabled by an Administrator using the System Settings page. Mapping a Host Name to the IP Address If you are using host names, you can map a unique host name to the acquired IP address. Refer to your system manuals or to your Network Administrator for instructions on how to perform the name mapping on your particular system.
Basic Installation AXIS 70U/7000 User’s Manual Verifying your Installation After successful installation, the Document Server will verify the attached scanner device and display the name of the detected device. If the scanner device is not supported, an error message will be displayed.
AXIS 70U/7000 User’s Manual Configuring the Document Server Configuring the Document Server This section is targeted specifically to users responsible for the administration of the Document Server. The Administrator is granted high-level privileges denied to the ordinary user. Important! To access the Document Server configuration file, you must first set the IP address as described in “Assigning an IP Address” on page 19. Configure the Document Server from a standard Web browser.
Configuring the Document Server AXIS 70U/7000 User’s Manual Overview of the Administration Tools Online help is available on every page within the Document Server Web interface. This is of particular relevance when configuring the unit and should be used as a first point of reference for any administration queries. The help system is stored internally in the Document Server.
AXIS 70U/7000 User’s Manual Configuring the Document Server 4. Click admin. A prompt for a User Name and Password is displayed when entering these pages for the first time during a Web browser session. At the prompt, log on as root and use the default password pass. Note: It is recommended that you change the password of your Document Server as soon as possible, since all Axis products are shipped with the same default password. 5.
Configuring the Document Server AXIS 70U/7000 User’s Manual The Administrator can modify the system settings directly from this page. Access the other Administration tools using the control buttons to the left of the page. Specifying the System Settings Click This Document Server page to display software version, unit hardware address, memory size information and the current system settings.
AXIS 70U/7000 User’s Manual Configuring the Document Server The Edit Button Click the Edit button to display the This Document Server - Edit Page. Clicking the appropriate tab displays the General, Date & Time, User Options, Authentication, International and Meta Data settings for your Document Server as described below: General Server Password and Confirm This is the Administrator password required for accessing the AXIS 70U/7000 for administration tools.
Configuring the Document Server AXIS 70U/7000 User’s Manual Configuration file retrieval method Retrieving a Configuration file from an external source means that hundreds of document servers can be configured through one or more Configuration files. A Configuration file does not have to contain all parameters. Note that when this functionality is enabled, the retrieved parameter settings override any other settings made through e.g. the Web pages.
AXIS 70U/7000 User’s Manual AXIS 70U/7000 Configuring the Document Server Automatically using the Network Time Protocol (NTP) Click here to obtain date and time information from a time synchronization source. Time stamps are used in the event log. NTP Server Specify the name or IP address of the NTP server used for time synchronization. SMB Click here to obtain date and time information from Microsoft Windows NT Network (SMB) - a time synchronization source for NT domains.
Configuring the Document Server Authentication International AXIS 70U/7000 User’s Manual The authentication option makes it possible for the administrator to allow access to the Document Server to authenticated users only. For more information, please refer to “Specifying Authentication Settings” on page 50.
AXIS 70U/7000 User’s Manual Configuring the Document Server Specifying Network Settings Click Network Settings to view and modify the configuration parameters for all supported protocols: • • • • TCP/IP - defines the: • Automatic download method (BOOTP, RARP or DHCP) • IP Address • Default router • Subnet mask • Domain name, DNS server and WINS server Web (HTTP) - an external URL reference with URL to page or image options.
Configuring the Document Server AXIS 70U/7000 User’s Manual Note: The network settings are set automatically if you use RARP, DHCP or BOOTP for downloading the IP address. However, it is recommended that you verify the network settings using the Web browser interface, regardless of how the initial network setup was done.
AXIS 70U/7000 User’s Manual Configuring the Document Server Important! • An SMTP server address must be specified by the Administrator before the Document Server can be used for scan-to-e-mail. • In order to prevent conflicts with other network devices please be sure to acquire a unique and unused IP address from your Network Administrator. • The Online help button provides instructions and general information on all system parameters and is your first point of reference for any administration queries.
Configuring the Document Server Services Overview AXIS 70U/7000 User’s Manual The table below provides an overview of the supported protocol settings describing both purpose and function: Protocol setting Purpose and function TCP/IP Defines the IP Address, default router and subnet mask, automatic download method (BOOTP, RARP or DHCP), domain name, DNS server and WINS server. Web (HTTP) An external URL reference with URL to page or image options.
AXIS 70U/7000 User’s Manual Configuring the TCP/IP Settings Configuring the Document Server Follow the instructions below to configure the TCP/IP settings: 1. From the Protocols dialog, click the TCP/IP tab. 2. Check the appropriate checkbox to define your preferred method for setting the IP address automatically, i.e. DHCP, BOOTP or RARP. For further information on these methods, refer to “Assigning an IP Address ”on page 19.
Configuring the Document Server AXIS 70U/7000 User’s Manual 4. Enter the IP address for the Default Router. All traffic directed outside the local network (according to the subnet mask) is sent to the default router. Any re-routing via other routers is done automatically. The setting 0.0.0.0 indicates that no default router is set. 5. Specify the Subnet Mask used for determining when the traffic should be sent via a router.
AXIS 70U/7000 User’s Manual Web (HTTP) Configuring the Document Server Select Web (HTTP) to add a customized link to the Document Server Home Page: • • URL to Page: Useful for establishing guidelines and rules of usage for the Document Server. The full path must be specified, e.g. http://www.company.com URL to Image: Link to an image used as a customized link. Specify the full path; for example: http://www.company.com/images/a.gif, or the path relative to the URL of the page, e.g. images/a.
Configuring the Document Server E-mail (SMTP) AXIS 70U/7000 User’s Manual An SMTP server address must be specified by the Administrator before the Document Server can be used for scan-to email. Follow the instructions below to configure the e-mail (SMTP) protocol. 1. From the Protocols dialog, click the E-mail (SMTP) tab. 2. Specify the name or IP address of the Primary Mail Server that provides the e-mail facilities, e.g. mail or mail.domain.com or an IP address. 3.
AXIS 70U/7000 User’s Manual Configuring the Document Server 6. In the Reply Address field, specify the e-mail address that is to feature as the default sender when sending to e-mail destinations. 7. Check the Send copy to Bcc recipient checkbox to enable the option to send a blind carbon copy (Bcc) of an e-mail. Specify the default e-mail address of the recipient in the Bcc Address field. 8. Check the Send copy to Cc recipient checkbox to enable the option to send a copy (Cc) of an e-mail.
Configuring the Document Server AXIS 70U/7000 User’s Manual Notes: • The user can specify another sender at the moment of scanning. This, however, does not apply if the administrator has enabled Authentication or if the Specify the sender of scanned documents option is not selected (see the admin > Edit > User Options tab) • Make sure that your Document Server has a valid SMTP reply address to avoid rejection by spam filters.
AXIS 70U/7000 User’s Manual External Address Book Configuring the Document Server A Destination Address Book can be retrieved from an LDAP (Lightweight Directory Access Protocol) server or from a specified file on an FTP server. Alternatively, you can choose not to retrieve an address book. Follow the instructions below to configure the External Address Book: 1. From the Protocols dialog, click the External Address Book tab.
Configuring the Document Server AXIS 70U/7000 User’s Manual Your options are: Parameter Options Description No External Address Book Select this option if you do not want to retrieve an External Address Book. External Address Book via LDAP (e-mail destinations only) Select this option to retrieve an external address book from an LDAP (Lightweight Directory Access Protocol) server. For more information, see “LDAP” on page 135. LDAP Server Specify the name or IP Address of the LDAP server.
AXIS 70U/7000 User’s Manual Configuring the Document Server The file containing the destination information must be a text file using the following syntax: [Destination-] Description= Transfer method= Scan-to-e-mail (SMTP)/Scan-to-URL (SMTP & FTP)/Scan-to-file (FTP)/Scan-to-print (LPD) /Scan-to-print (TCP) Destination= /// Information level= Nothing/Basic/Complete Profile= Server= // Us
Configuring the Document Server AXIS 70U/7000 User’s Manual Specifying Authentication Settings Authentication makes it possible for the administrator to allow access to the Document Server for authenticated users only. Click the Edit button on the This Document Server page and then click the Authentication tab to modify the authentication parameters. 1.
AXIS 70U/7000 User’s Manual Configuring the Document Server Note: The SMTP authentication method is also available, refer to “Specifying Network Settings” on page 37 for information on how to configure the Document Server to use this method. LDAP Server Authentication Parameter Description LDAP Server Specify the name or IP Address of the LDAP server. Port Number Specify the number of the TCP/IP port used by the LDAP server.
Configuring the Document Server Windows NT Server authentication AXIS 70U/7000 User’s Manual Parameter Description Server Name Specify the name of the Document Server to be added in the Windows NT domain. Domain Specify the name of the domain where the Document Server belongs. Create a Computer Account in the Domain Add the Document Server to the domain. Check this box to create the account via this interface or use the Server Manager tool on a Windows NT server.
AXIS 70U/7000 User’s Manual Configuring the Document Server Specifying Destinations A destination is used when sending scanned images from the Document Server control panel and is defined as one of the following: an e-mail address a file on an FTP server referenced by a URL a file on an FTP server a printer Click Destinations from the admin page to display the Destinations page: 53
Configuring the Document Server AXIS 70U/7000 User’s Manual From the Destinations page you can: • • • • • list currently available e-mail, file and printer destinations edit and create new destinations create copies of existing destinations selectively delete destinations set a Quick Destination which is a specific permanent destination to be accessible through the F9 key on the keyboard
AXIS 70U/7000 User’s Manual Services Overview Configuring the Document Server The table below provides an overview of the information and services provided by each button on this page Button Description E-mail Destination New >> Creates a new e-mail destination. File Destination New >> Creates a new file destination. Printer Destination New >> Creates a new printer destination. URL for e-mail >> Defines the storage location for images sent as hyperlinks to e-mail destinations.
Configuring the Document Server AXIS 70U/7000 User’s Manual 1. Click Destinations. 2. Previously added e-mail, file and printer destinations are listed in the table. Click Detailed to view the detailed settings. 3. If you want to edit an existing destination in the displayed list, click the Destination Name link and proceed to step 5. 4. Click E-mail Destination New >> to add a new destination to the list. 5. Specify a descriptive name for the e-mail destination in the Destination Name field.
AXIS 70U/7000 User’s Manual Configuring the Document Server 8. With reference to the table below, select the amount of information to be attached with the image: Option Description Default value specified on the Destination Defaults page. Information about the connected scanner device, the parameter settings used when scanning etc. Includes the image-related profile settings. Does not include any information. 9.
Configuring the Document Server Adding Permanent Destinations AXIS 70U/7000 User’s Manual The Administrator can permit users to add temporary e-mail destinations using the New Destination button on the User > Destination page. If this privilege is enabled, the five most recently added temporary destinations will appear at the top of the table on the Destinations page. The Administrator can make these temporary destinations permanent simply by clicking the Make Permanent button.
AXIS 70U/7000 User’s Manual Configuring the Document Server 2. Specify a descriptive name for the file destination in the Destination Name field. This is the name that will appear in the destination list. 3. From the drop-down Profile list, select the profile to be used as default for this destination. Note: The user can specify another profile from the control panel at the moment of scanning. is the default value specified on the Destination Defaults page. 4.
Configuring the Document Server AXIS 70U/7000 User’s Manual Note: The filename defined in the Destination Defaults page is used if the Filename field is left blank. 10. With reference to Filename Sequence Numbers and Extensions (see below), optionally combine the filename with a sequence number and/or a file extension, e.g. . 11. Specify the extension of the information file. If you do not specify an extension the default value will be used. 12.
AXIS 70U/7000 User’s Manual Configuring the Document Server The table below summarizes the available sequence numbers and extensions: Creating and Editing New Printer Destinations Raw TCP Printing Option Description Append sequence number to file name Adds a unique sequence number to the file name. Start sequence with: Selects the sequence number to be appended to the first image scanned to this destination.
Configuring the Document Server AXIS 70U/7000 User’s Manual 3. Click Printer Destination New >> to display the New Printer Destination Page. 4. Enter a descriptive Destination Name for the printer. 5. Check the Raw TCP radio button. 6. Type the IP Address or Host Name of the destination printer in the Printer field. 7. Specify the port number that the printer uses (normally 9100). 8. From the drop-down Profile list, select the profile to be used as the default for this destination.
AXIS 70U/7000 User’s Manual Configuring the Document Server 10. If the target printer supports double sided printing, check the My Printer Supports Double Sided Printing checkbox and define your printing preferences by clicking the associated radio buttons, namely: Only Print Single Sided, Only Print Double Sided or Print As Scanned. 11. Check the appropriate check boxes to define the supported resolutions and paper sizes for the target printer. 12.
Configuring the Document Server AXIS 70U/7000 User’s Manual Notes: • Click Other if your destination printer server is not Axis compatible. • Click the Unix Queue button only if you wish to distribute the file to a dedicated LPD server on your network. 9. From the drop-down Profile list, select the profile to be used as the default for this destination. Note: The user can specify another profile from the control panel at the moment of scanning.
AXIS 70U/7000 User’s Manual Configuring the Document Server Specifying Profiles A profile defines the scanner device and image parameters to be used when scanning and is optionally part of the destination definition. Note: Although a profile is normally associated with a destination, the user can override that setting by choosing another profile from the control panel at the moment of scanning.
Configuring the Document Server Services Overview AXIS 70U/7000 User’s Manual The table below provides an overview of the information and services provided by each button on this page Button Description Profile New>> Allows an administrator to create a new profile. See Creating new profiles below. PDF Options>> Enables the user to insert the document in the same orientation as when copying on a digital copier i.e. long-edge first.
AXIS 70U/7000 User’s Manual Configuring the Document Server 1. Click Profiles. 2. The previously added profiles are listed in the table. The Profile Name is the text that appears in the profile list on the Document Server interface. If you want to edit an existing profile, click the Profile Name link and proceed to step 4. 3. Click Profile New >> to add a new profile to the list. 4.
Configuring the Document Server AXIS 70U/7000 User’s Manual Profiles Parameters Parameter Options Profile Name Instructions Specify a descriptive name for the profile. This is the name that will appear in the profile list. Paper Size A3, A4, A5, B4, B4 (JIS), B5, B5 (JIS) Business card Executive Ledger Legal Letter (default) Photo 3.5 x 5” Photo 4 x 6” Select the paper size from the drop-down dialog box. Note: Change the default paper size on admin > Profile > Profile Defaults.
AXIS 70U/7000 User’s Manual Configuring the Document Server Parameter Options Instructions Format Compression TIFF - No compression TIFF - CCITT G.3 - one dim TIFF - CCITT G.3 - two dim TIFF - CCITT G.4 TIFF - Packbits PDF - No compression PDF - CCITT G.3 - one dim PDF - CCITT G.3 - two dim PDF - CCITT G.4 PDF - Packbits PDF - JPEG PCL - PCL5 JFIF - JPEG Choose your combination of image format and compression from the methods displayed in the drop-down dialog.
Configuring the Document Server AXIS 70U/7000 User’s Manual Notes: • High-resolution settings produce higher-quality scanning. However, your documents might take longer to scan. The resolutions used when scanning depend on your scanner's capabilities. • Dithering - not all scanner devices support dithering. • Duplex scanning- not all scanner devices support duplex scanning. • TIFF viewers - not all TIFF viewers support multipage image files.
AXIS 70U/7000 User’s Manual Guidelines for Format and Compression Configuring the Document Server In editing or creating a new profile it is necessary to specify the format and compression techniques that are to be employed. The table below highlights the significant benefits of each method. Format Comments TIFF For color, black/white and grayscale images. Both single- and multipage images are supported JFIF For color and grayscale images. Single page images only.
Configuring the Document Server Image Enhancement AXIS 70U/7000 User’s Manual If supported by the connected scanner device, the image enhancement options will be available from the Profiles page. Image enhancement (IPC) is used to create a profile to capture text on poor quality originals or to capture text on a dark background. 1. Click Image Enhancement>> 2. The previously added image enhancement profiles are listed in the table.
AXIS 70U/7000 User’s Manual Image Enhancement Types Configuring the Document Server Select the image type that is compatible with your device driver. The available image enhancement types are Fujitsu DTC, Fujitsu IPC and Fujitsu Static Threshold. Each type has a specific set of optional settings.
Configuring the Document Server AXIS 70U/7000 User’s Manual Fujitsu IPC Fujitsu Static Threshold Option Description Gamma Pattern Gamma correction patterns are used to extend the availability of the built-in functions. See the manual of the scanner or device driver for more information. White Level Follower Used to scan a document with a colored background. Emphasis Emphasizes image edges but also emphasizes background noise (low, medium, high).
AXIS 70U/7000 User’s Manual Configuring the Document Server Specifying Paper Sizes The Paper Sizes parameter defines the size of the scanned image and is optionally part of the profile. Note: A user can override the Paper Size setting used by a profile by choosing another paper size from the Document Server control panel at the moment of scanning. Predefined Paper Sizes The Document Server includes predefined standard paper sizes to cover most needs.
Configuring the Document Server AXIS 70U/7000 User’s Manual Follow the instructions below to optionally edit any of the predefined paper sizes listed above, or create new ones to suit your specific needs: 1. Click Paper Sizes to specify paper sizes. To edit a paper size in the list, click the Paper Size Name link. To create a new paper size, click Paper Size New >>. Click to create a copy of an existing paper size. You can edit the settings to create a new paper size based on existing settings.
AXIS 70U/7000 User’s Manual Configuring the Document Server Configuring Using a Text Editor and FTP The Document Server configuration file includes all the system parameter settings regarding network protocols, profiles, paper sizes and destinations. As an alternative to Web based configuration, you can edit the configuration file directly using a text editor and upload the file to the Document Server using FTP.
Configuring the Document Server AXIS 70U/7000 User’s Manual Notes: • The configuration file can be used as a template when configuring multiple document servers. • It is sufficient to download the configuration parameters that have changed. The other parameter settings will remain unchanged. • All parameter settings apart from the IP address, Gateway and Subnet mask can be changed using FTP. Please refer to “The Parameter List” on page 146. • If you upload the config.
AXIS 70U/7000 User’s Manual Configuring the Document Server Scan Counter (AXIS 7000 only) The Counter functionality enables the authorized administrator or service user to monitor the use of the scanner device. To access the Service pages, follow these instructions: 1. Type ‘service’ after the internet address of the AXIS 7000 in the location/address field of your Web browser and click Enter. Example: http://192.168.0.90/service 2. You will be prompted to enter User Name and Password.
Configuring the Document Server AXIS 70U/7000 User’s Manual 2. Click the Mail/Print button to access the page where you can: • Click SendMailNow to send a scan counter report to the specified e-mail destination. • Select a printer from the printer drop-down list and click PrintNow to print a scan counter report to the selected printer. • Click Close to close the dialog box. 3. Click Reset to reset the counter.
AXIS 70U/7000 User’s Manual Using the Document Server Using the Document Server This section describes how to use the Document Server and includes the following information, given from the perspective of a user: Note: The information in this manual applies to all Axis Document Server models unless otherwise stated.
Using the Document Server AXIS 70U/7000 User’s Manual AXIS 7000 The Document Server allows document information from network attached document distribution devices, such as scanners or digital copiers to be distributed to e-mail, file and printer destinations. AXIS 70U The Document Server allows scanned documents to be distributed to e-mail, file and printer destinations.
AXIS 70U/7000 User’s Manual Send-to-E-mail Using the Document Server This allows document images to be distributed to any e-mail address defined in the destination list. This service is often referred to as Internet faxing. E-mail transfer uses the Simple Mail Transfer Protocol (SMTP) whereby the document image is sent as a MIME-encoded e-mail attachment, or stored on a file server as an accessible hyperlink within an e-mail notification.
Using the Document Server Send-to-Web Browser AXIS 70U/7000 User’s Manual This is a convenient method for users that do not have an e-mail address. It is also useful if you want to try a number of different profiles. Simply place the document in your scanner device and access the AXIS 70U/7000 from a standard Web browser. Scanning is triggered directly from your Web browser and the image is saved within the Web browser dialog.
AXIS 70U/7000 User’s Manual Using the Document Server 5. If the following message appears the authentication process has failed. Press Cancel (on the control panel) or press Esc (on the keyboard) to try again. Login failed! 6. If the authentication process is successful the following message is displayed informing you that you can log out by pressing Cancel for two seconds (on the control panel) or Esc (on the keyboard). To logout press Cancel 2 sec. 7.
Using the Document Server AXIS 70U/7000 User’s Manual 1. The Document Server display shows “Send to: xxxxxx” when it is ready for use. For example: Send to: Accounting Dept 2. Use scrolling keys to find your required destination from the list. Press and hold the key to autorepeat scrolling. If you want to add a temporary E-mail destination, refer to “Adding Temporary Destinations” on page 88.
AXIS 70U/7000 User’s Manual Using the Document Server One single page or a stack of paper in the sheet feeder: a. Press Send in one step. to scan and send the image to the destination Several separate pages or stacks of paper: a. Press Add to scan each page or stack. b. Insert the next page or stack and press Add again. Repeat the procedure until all the pages have been scanned. c. Press Send to transmit the image to the destination.
Using the Document Server AXIS 70U/7000 User’s Manual Notes: • The JFIF format sends each page as one separate image file. • The PCL format sends several pages in a single PCL file. • Web browsers not supporting multipage image files require that the Multipage Documents parameter is set to Separate file for each page. Alternatively, scan each page using the Send button. • Double-sided is only available if the scanner device supports duplexing.
AXIS 70U/7000 User’s Manual Using the Document Server Note: The Administrator can disable the option for users to add temporary destinations in which case the New Destination button will not appear. Using a standard PC Keyboard Connecting a standard keyboard to your Document Server will allow you to quickly search any destination within the resident list. You can do this by simply typing in the first couple of characters of the destination you wish to search for.
Using the Document Server AXIS 70U/7000 User’s Manual Key Function Tab and Right arrow To scroll the menu Enter To select multiple destinations To complete an address or subject entry Up / Down arrows To scroll and select menu options Esc To cancel the scanning process at any stage To clear any selection made from the menu To reset error messages Note: Press Esc for 2 seconds to log out if authentication is enabled F1 To scan each page of bound materials, for example, magazines and books F
AXIS 70U/7000 User’s Manual From a Web browser Using the Document Server Follow the instructions below to remotely add temporary e-mail addresses to the address list: 1. Start the Web browser. 2. Enter the name or IP address of your Document Server on the location/address line. Example: http://192.168.0.90 This displays the Document Server Home Page 3. Click Destinations. The table lists the available destinations. 4. Click New Destination and specify the settings for the new destination. 5.
Using the Document Server AXIS 70U/7000 User’s Manual Adding Temporary Profiles If you have tried all the available profiles but are still not satisfied with the result of your scanned image, you can add a temporary profile from the Web browser interface. 1. Start the Web browser. Note: The Administrator might not allow the user to add temporary profiles. 2. Enter the name or IP address of your Document Server on the location/address line. Example: http://192.168.0.90 3.
AXIS 70U/7000 User’s Manual Using the Document Server Changing the Name of the Scanned Image Files To change the name of the scanned image file perform these instructions from the Document Server control panel and keyboard: 1. Select one or more file destinations. Example: Send to: +1 Accounting Dept 2. Press Tab and use the Left and Right arrows on the keyboard to navigate in the menu list.
Using the Document Server AXIS 70U/7000 User’s Manual Adding a Temporary E-mail Subject There is a list of pre-defined e-mail subjects resident within the Document Server. If you want to send a scanned document with an alternative e-mail subject, you can add a temporary e-mail subject using either: • standard PC keyboard • standard Web browser Follow the instructions below to add a temporary e-mail subject to the list: 1.
AXIS 70U/7000 User’s Manual Using the Document Server The table below describes the available parameters for each destination type: Parameter Destination Type Comment E-mail/URL FTP Printer Send to yes yes yes Sent by yes no yes If enabled by the administrator. Note: Always disabled using Authentication.
Using the Document Server Predefined Profiles AXIS 70U/7000 User’s Manual This table outlines when to use the predefined profiles: Name Description Color high Color pictures with high demand for precision. Suitable for photos, databases, clip art in documents etc. Not suitable for Web publishing, since the image is larger than what the display will show. The JPEG/JFIF format cannot generate multipage files.
AXIS 70U/7000 User’s Manual Using the Document Server Sending to your Web Browser Follow these steps to scan to your Web browser: 1. Place the material in your scanner device. 2. Start the Web browser. 3. Enter the name or IP address of the Document Server on the location/address line: Example: http://192.168.0.90 4. This brings you to the Document Server’s Home Page, the Scan Document page. We recommend that you add the address as a bookmark, or as a link on the Department or Workgroup Web page. 5.
Using the Document Server AXIS 70U/7000 User’s Manual 7. If you are not satisfied with the result, you can try one of the other available profiles or set up a new one by clicking Custom >>. 8. If you have additional documents to scan, click Reserve Scanner to lock the unit for your own use and then complete the scanning from the Document Server’s control panel. 9. Insert a single page on the flatbed or a stack of paper into the sheet-feeder of the attached scanner device. 10.
AXIS 70U/7000 User’s Manual Using the Document Server Viewing Image Files The Document Server generates standard TIFF, JPEG/JFIF and PDF formats that are supported by most image-related applications; and PCL format, that is supported by most printers. Although the Document Server does not rely on any product-specific software installed on the client, tools for viewing and manipulating the images are required.
Using the Document Server AXIS 70U/7000 User’s Manual Notes: • When using the “Text” profiles for scanning documents, make sure that the viewing tool supports multipage CCITT G.4-compressed TIFF; the TIFF format is the most common standard for imaging and archiving of scanned documents. If your application does not support multipage documents, you can create a profile that generates single page documents, or scan each page as a separate job.
AXIS 70U/7000 User’s Manual Meta Data Meta Data The Meta Data functionality allows the Developer, System Integrator, Administrator etc. of the Document Server to define a list of information to be requested (it can be required or optional information) from the user at the moment of scanning. The user will be prompted for this information before the document is scanned and sent over the network.
Meta Data AXIS 70U/7000 User’s Manual Note: You can write the XML DD file in any text editor although it is recommended that you download a Freeware XML writer with XML validation. There are several XML writers available in the Document Server Developer section at http://www.axis.com XML DD file The XML DD (Document Description) file specifies what the user will be prompted for, and the format and contents of the output information file. The file is limited to a size of 50 000 bytes.
AXIS 70U/7000 User’s Manual Example: Archiving Meta Data You have an electronic archive (file server) for your scanned documents and you want to store certain information together with each document.
Meta Data AXIS 70U/7000 User’s Manual 5. Classification 6. Level of Importance In this example the information is always asked and is not associated with any specific destination. The XML DD file generates the required messages (1 to 6) in this example. XML DD file 1. Document Identification Number: (Required information)
AXIS 70U/7000 User’s Manual Meta Data 3. Name of the Issuer: (This information is not required) 4. Document Version Number: (This information is not required) 5. The user will not see the classification as the information is hidden and used by the archiving system only.
Meta Data AXIS 70U/7000 User’s Manual 6. The user is prompted to choose from a list of values. The values in this example describe which level of importance the scanned document has. The values are not editable in this example, but if Editable is set to Yes the user can specify a value using an external keyboard.
AXIS 70U/7000 User’s Manual Meta Data In this scenario, the archiving system understands the XML syntax. An XML information file is generated (through the CDATA section).
Meta Data Entering the Required Meta Data Archiving AXIS 70U/7000 User’s Manual When the user wants to scan and send a document a destination is selected from the list: Send to: any_destination Note: This example describes a scenario where the user is prompted to add the information before scanning and sending a document, regardless of the destination. 1. The following prompt will appear on the message display when the Add/Send key has been pressed.
AXIS 70U/7000 User’s Manual Meta Data Note: The Menu button scrolls through the list of Meta Data. The Enter button validates the entered information against the pattern defined in the XML DD file. 4. The user is prompted to enter the version number of the document. This information is not required and can be ignored by pressing Menu. Doc Version: 5. The user is prompted to enter the level of importance by which the document is to be archived. The specified default value appears in the display.
Meta Data AXIS 70U/7000 User’s Manual Here is the same XML DD file in full: PAGE 111AXIS 70U/7000 User’s Manual Meta Data Example: Invoice Handling Invoice The administrator wants to send the following information with the scanned image (as specified in the “Invoice” example above): The information is associated with the destination. When a destination with associated Meta Data is selected the user will be prompted to enter the requested information. The XML DD file generates the required messages (1 to 3) in this example. 1. Invoice Number 2. Date of Payment 3.
Meta Data AXIS 70U/7000 User’s Manual 3. Name of Orderer: (Required Information) We want the user to enter a name so the pattern is created to match a non empty string. 4. Close the elements. Information File The destination selected by the user will receive the image and the Information File. The Information File will contain the following Meta Data.
AXIS 70U/7000 User’s Manual Entering the Required Meta Data Invoice Handling Meta Data The user selects the Orderer or Accounts destination: Send to: Accounts The Meta Data in this example is associated with these destinations and the following messages will be displayed: 1. The user is requested to enter the number of the invoice and press Enter.
Meta Data AXIS 70U/7000 User’s Manual Example: Job Applications Job Applications The administrator wants to send the following information with the scanned image (as specified in the “Job Applications” example above): 1. Job Description 2. Arrival Date 3. Personal Details of Applicant 4. Job Type The XML DD file generates the required messages (1 to 3) in this example. XML DD file 1. Job Description: (Required information)
AXIS 70U/7000 User’s Manual Meta Data 3. Personal Details of Applicant - name: (Required information) 4. Personal Details of Applicant - date of birth: (This information is not required) 5. The user will be prompted to enter the type of job.
Meta Data AXIS 70U/7000 User’s Manual The information file will be sent to the “Job Applications” destination Note: The administrator can choose to output information internally stored in the Document Server. For a list of these variables, see“Internally Defined Variables” on page 125.
AXIS 70U/7000 User’s Manual Entering the Required Meta Data Job Applications Meta Data When the user wants to scan and send a document a destination is selected from the list: Send to: Job Applications Note: This example describes a scenario where the user is prompted to add the information on selecting the “Job Applications” destination. 1. The following prompt will appear on the message display. The user is prompted to enter the information and then press Enter.
Meta Data AXIS 70U/7000 User’s Manual 4. The user is prompted to enter the date of birth of the applicant. This information is not required and can be ignored by pressing Menu. Birth Date: 5. The user is prompted to enter the type of job the application is for. The values are editable meaning that the user can scroll among the listed values or enter a value using an external keyboard. Applied Job Type: Note: The Menu button scrolls through the list of Meta Data.
AXIS 70U/7000 User’s Manual XML DD file Meta Data Here is the same XML DD file in full:
Meta Data AXIS 70U/7000 User’s Manual Retrieving the XML DD file To download the XML file to the Document Server, you must access the embedded Web pages using a standard Web browser e.g. Internet Explorer: 1. Start your Web browser. 2. Enter the name or IP address of your Document Server in the location/address field.: http://192.168.0.90 3. This brings you to the Document Server’s Home Page. Click admin. Log on as described in “Accessing the Tools” on page 30. 4.
AXIS 70U/7000 User’s Manual Meta Data 5. Click one of the radio buttons to disable/enable the Meta Data handling: • Click None to disable Meta Data (disabled by default). • Click XML DD file via FTP to enable the Meta data functionality. Specify the parameter settings as described in the table below. Parameter Description FTP Server Specify the name or IP Address of the FTP server where the file is stored. User Specify the user name for logging on to the FTP server.
Meta Data Regular Expressions AXIS 70U/7000 User’s Manual Each MetaData object is defined in the XML DD (Document Description) file. In this file the Administrator can set the pattern which is defined by a set of regular expressions used to check the lexical correctness of the value. Example: • • Prompt=”Due Date:” Pattern= “[0-9]{2}/[0-9]{2}/[0-9]{2}” Prompt=”Orderer name:” Pattern= “.
AXIS 70U/7000 User’s Manual Meta Data \1 the text matched by the first (...) expression (\2 for the second expression, etc) \b matches word boundaries \ quotes special characters “0-9]” "", "0", "14876328746", ... "a-z]+" "a", "qwerty", ... "abcd?" only "abc" and "abcd" correct "A-Z]" only one letter between 'A' and 'Z" correct "i{1,3}" only "i", "ii", "iii" correct "i{5}" only "iiiii" correct "i{2,}" only "ii", "iii", "iiii", ...
Meta Data AXIS 70U/7000 User’s Manual Some more examples of regular expressions: Example Description "[0-9]{2}/[0-9]{2}/[0-9]{4}" Date: DD/MM/YYYY "([a-zA-Z]+)|([a-zA-Z]+.[a-zA-Z] +)@[a-zA-Z]+.[a-z]{2,3}" E-mail address: name@example.com name@example.
AXIS 70U/7000 User’s Manual Internally Defined Variables Meta Data There are several internal variables defined by the Document Server that can be output in the Information File. These internal variables are listed below. Example: The image is located at $INT_FILE_URL$ The time at the moment of scanning was $INT_TIME$ This table contains a list of these internal variables: Character Description INT_FILE_URL Specifies the URL of the image file.
Meta Data More Information AXIS 70U/7000 User’s Manual INT_X_RESOLUTION Specifies the horizontal resolution of the image file. INT_Y_RESOLUTION Specifies the vertical resolution of the image file. INT_BITS_PER_PIXEL Specifies the number of bits per pixel of the image file. INT_DATA_TYPE Specifies the data type of the image file. INT_PAPER_ORIENTATION Specifies the paper orientation of the image file. INT_FORMAT Specifies the format of the image file.
AXIS 70U/7000 User’s Manual Troubleshooting Troubleshooting This appendix helps you to: • • • • Restore factory default settings to the AXIS 70U/7000 Interpret the Document Server’s front panel indicators Interpret the Document Server’s error messages Display the log file Restoring Factory Default Settings The factory default settings can be restored using one of the following methods: • • • Push button Web browser FTP Important! When you restore the factory default settings, all your current settings
Troubleshooting AXIS 70U/7000 User’s Manual 1. Turn off the Document Server by disconnecting the power supply. 2. Press and hold the Push button while you connect the Document Server. Keep the Push button pressed until the Status indicator flashes at regular two second intervals. Push button Example AXIS 7000 3. Release the Push button and wait at least two seconds (one flash of the indicators). 4.
AXIS 70U/7000 User’s Manual FTP Troubleshooting Follow these steps to restore the default settings using FTP: 1. Log in to the Document Server with the command ftp , where is the name or IP address assigned to your Document Server. 2. You will be prompted for user id and password. Use the user id root, which has the default password pass 3. Issue the command get defaults to restore the default settings. The unit now restarts automatically. 4.
Troubleshooting Error Conditions AXIS 70U/7000 User’s Manual This table lists a summary of error conditions: Event Power up Status LED Network Indicator Off Network Remarks LED On Off Off Check SCSI cable to scanner device. Off Off Off Check RJ45 cable to network. Idle On Off Off Check RJ45 cable to network. If known network traffic, the Network LED should flash. Error in FLASH PROM Flash Off Flash Consult Network Administrator.
AXIS 70U/7000 User’s Manual Troubleshooting Error and Warning Messages This table lists the error and warning messages that might appear on the Document Server message display.
Troubleshooting AXIS 70U/7000 User’s Manual Message LDAP error! No/several e-mail address(es) were retrieved Login failed: MetaData Enabled.
AXIS 70U/7000 User’s Manual Message Scanner not ready, please check scanner and restart the scan server Troubleshooting Description An error has occurred in the scanner device. Check the scanner device and restart the Document Server. Scanner not supported The attached scanner device is not supported. Digital copying/scanning will not work properly. Scanner warming up, please retry The scanner device lamp must reach the correct temperature and intensity. Scanning failed An error occurred whilst sending.
Troubleshooting AXIS 70U/7000 User’s Manual Displaying the Log File The Document Server log file automatically logs all events and errors that have occurred since the last restart. You can access the log file using one of these methods: • • Control Panel Control panel Web browser Follow these steps to display the log file from the control panel: 1. Press Menu and Select Advanced menu. 2. Use 3. Press Select 4. Use Web Browser simultaneously to display the to find the Server log option.
AXIS 70U/7000 User’s Manual LDAP LDAP Introduction LDAP (Lightweight Directory Access Protocol) is used to program directory-enabled applications. It is a directory service that allows people to locate other users, resources, services and information. LDAP allows resources and services to be selected with ease and accessed with location-independence. Note: LDAP works differently depending on the organization and the structure of the system.
LDAP AXIS 70U/7000 User’s Manual Attribute Type Matches objectClass Describes the kind of object which the entry represents. cn Contains the name of an object. If the object is a person, it is typically the person’s full name. sn Contains the family name of a person. c Contains a two-letter country code. l Contains the name of a locality, such as a city, county or other geographic region. st Contains the full name of a state or province.
AXIS 70U/7000 User’s Manual LDAP Filter Type Format Example Matches Equality (=) (sn=Smith) Surnames exactly equal to Smith. Approximate (~=) (sn~=Smitt) Surnames approximately equal to Smith (for example, that sounds like Smith - note the misspelling). Substring (=]*] *]) (sn=*smith*) Surnames containing the string “smith”. (sn=smith*) Surnames starting with “smith”. (sn=*smith) Surnames ending with “smith”.
LDAP AXIS 70U/7000 User’s Manual Note: It is wise to create filters that sort out unwanted entries based on their object class. For example, in an address book, you might only want to retrieve entries of the “people” class, with the common name “John”, leaving out computers called John. This could be achieved with the following filter: (&(objectclass=person)(cn=john)) Note: The way you construct your filter will have a large impact on how fast the search is conducted.
AXIS 70U/7000 User’s Manual LDAP Address Book Test Tool LDAP Authentication Test Tool LDAP To test your LDAP address book settings, click the addressbook link. To test your LDAP authentication settings, click the authentication link.
Meta Data DTD AXIS 70U/7000 User’s Manual Meta Data DTD The DTD (Document Type Definition) is a specific definition of the rules and syntax that the DD (Document Description) file must follow. It contains the definition of the element hierarchy and relation between these elements in the hierarchy. When your XML document is processed, it is compared to its associated DTD to be sure that it is structured correctly and that all tags are correctly used.
AXIS 70U/7000 User’s Manual Meta Data DTD DESCRIPTION : This element is the root element. It allows the Administrator to define meta data that will always be requested (gathered in the 'AlwaysAsk' section) regardless of the destination, and meta data that will be requested only when a particular destination is selected (gathered in the 'Ask' section).
Meta Data DTD AXIS 70U/7000 User’s Manual ATTRIBUTES : Required: This attribute is an enumerated value that defines if the User must enter the MetaData (='yes') or if it can be skipped (='no') or if it is hidden to the User (='hidden'). MetaData with the 'Required' attribute defined as 'yes', is mandatory and must be entered before the User can proceed with the scanning.
AXIS 70U/7000 User’s Manual Meta Data DTD This attribute is an enumerated value that defines if the User is allowed to enter a value different from the one proposed in the list of value defined for this Meta Data. The User will be allowed if the attribute is set to 'yes' and will not be if the attribute is set to 'no' DESCRIPTION : This element contains the information specific to the meta data itself. See the attribute descriptions for more details.
Meta Data DTD AXIS 70U/7000 User’s Manual This is the Id of the Destination. One restriction is that the destination's description attribute must be a valid destination description. This means that the Administrator cannot define a new destination here.
AXIS 70U/7000 User’s Manual Meta Data DTD
