AXIS 7000/FX Network Document Server User’s Manual
AXIS 7000/FX User’s Manual Notices Safety Notices Liability Take some time to read through the safety notices before installing the AXIS 7000/FX. Please observe all safety markings and instructions when using this product. Every care has been taken in the preparation of this manual; if you detect any inaccuracies or omissions, please inform your local Axis office.
AXIS 7000/FX User’s Manual PrefacePreface 3 Preface Thank you for purchasing the AXIS 7000/FX Network Document Server. This product allows digital copiers and scanners to be connected anywhere in Ethernet and Fast Ethernet networks. Based on AXIS ThinServer™ Technology, the optimized product hardware and Web-based management software simplifies the distribution and archiving of paper-based information across workgroups, organizations and the Internet.
Preface AXIS 7000/FX User’s Manual IBM Mainframe and S/3x - AS/400 Print Servers and Protocol Converters include a wide range of LAN, coax and twinax attached print servers for the IBM host environment. By emulating IBM devices, these servers provide conversion of the IPDS, SCS and 3270DS data streams to the major ASCII printer languages. Network Attached CD/DVD Servers - provide a flexible and cost-efficient solution for sharing CD-ROMs, DVD-ROMs and other optical media across the network.
AXIS 7000/FX User’s Manual Table of Contents Section 1: Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7 The AXIS 7000/FX Network Document Server . . . . . . . . . . . . . . . . . . . . . . 7 Features and Benefits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Section 2: Physical Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
AXIS 7000/FX User’s Manual Appendix A: Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95 Restoring Factory Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Front Panel Indicator Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Error and Warning Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Displaying the Log File . . . . . . . . . . . . . . . . . .
Introduction 7 AXIS 7000/FX User’s Manual Section 1 Introduction The AXIS 7000/FX Network Document Server The AXIS 7000/FX Network Document Server distributes paper-based information to any e-mail address, file server, PC or printer. Simply connect the AXIS 7000/FX to a digital copier or scanner and plug it into your Ethernet network to effortlessly send documents, photographs, reports and other paper-based information to corporate distribution lists or around the world.
Introduction AXIS 7000/FX User’s Manual Features and Benefits File Server Independence Simplicity Web-based Management Flexibility The AXIS 7000/FX is connected as a node in Ethernet or Fast Ethernet networks, enabling digital copiers and scanners to be accessed via standard Internet protocols. Communicating directly with the network client, the AXIS 7000/FX can be used independently of file servers, which means reduced network licensing fees.
AXIS 7000/FX User’s Manual Ease of Use The AXIS 7000/FX is designed for quick and easy installation on both your network and your digital copier or scanner.
Introduction AXIS 7000/FX User’s Manual
Physical Description 11 AXIS 7000/FX User’s Manual Section 2 Physical Description This section provides a physical description of the AXIS 7000/FX and explains the purpose and function of the unit connectors, indicators and user interface. The Back Panel Keyboard Connector Push button Push Button SCSI Connector Network Connector SCSI-2 connector Network Connector Power supply The Push button can be used for restoring the AXIS 7000/FX parameters to the factory default settings.
Physical Description AXIS 7000/FX User’s Manual The Front Panel Status Indicator Busy Indicator Network Indicator Power Indicator The front panel indicators show the status of the AXIS 7000/FX. The function of each indicator is described below. Status Indicator The Status indicator flashes during startup and remains lit when the AXIS 7000/FX is ready for use. If the status indicator turns off, this may indicate an error.
Physical Description 13 AXIS 7000/FX User’s Manual Control Panel The AXIS 7000/FX Control panel has user keys (described below) and a message display that describes the selected menu options and current status of the unit. AXIS 7000/FX Version 1.00E Menu Ca d Ad nce l Select Send The message display consists of 2 lines of 16 characters indicating status and menu options.
Physical Description AXIS 7000/FX User’s Manual Send The Send key sends the scanned material to the selected destination(s) and releases the AXIS 7000/FX for other users. For a single page/stack of sheets, use this key to scan the material and send the image in one step. Up/Down The Up and Down keys scroll and select menu options. User Key Combinations Advanced Settings Menu Up/Down Pressing and holding the Menu key while simultaneously pressing the Select key displays the Advanced menu.
AXIS 7000/FX User’s Manual Physical Description 15 External Keyboard It is possible to connect a standard PC compatible keyboard to the AXIS 7000/FX. This allows you to easily search long e-mail listings and add any non-listed addresses as temporary additions to the resident address list. Note: Be sure to power off the AXIS 7000 before connecting the keyboard. Keys The function of each key is described below: F1 The F1 key scans the material in the scanning device.
Physical Description AXIS 7000/FX User’s Manual Note: When sending your document, the product always uses the destination and scanning options most recently displayed, whether explicitly selected or not. Insert Press the Insert key to add an address or subject. Enter Press Enter to finish a new address or subject. Delete Backspace Left Page Up Page Down Home End Press Delete to remove a temporary address or to delete characters when editing a subject. Press Backspace to delete characters.
Basic Installation 17 AXIS 7000/FX User’s Manual Section 3 Basic Installation This section describes the various aspects of product installation and includes: • • • • • A detailed hardware inventory Instructions for installing the AXIS 7000/FX onto your networking environment Instructions for setting the IP address using the AXIS 7000/FX control panel, DHCP, RARP, BOOTP and AXIS IP Installer Instructions for setting a host name Instructions on how to verify your installation Checking the Hardware Inven
Basic Installation AXIS Online CD AXIS 7000/FX User’s Manual The AXIS Online CD provides an easy-to-use electronic catalog, that includes the AXIS utilities software, user documents, technical notes and references etc. It can be used within all of the supported Axis computing environments. AXIS 7000/FX does not require any additional software installation from the AXIS Online CD. You can view the contents of the AXIS Online CD via HTML interface. Most of documents presented on the CD are in PDF format.
AXIS 7000/FX User’s Manual Basic Installation 19 Connecting Digital Copiers and Scanners Important! • Check that the power supply provided with your AXIS 7000/FX is marked with the correct mains voltage. • Make sure the scanning device is switched off and the AXIS 7000/FX power supply is disconnected. The SCSI bus may become damaged if you connect or disconnect units when power is on. Connecting the AXIS 7000/FX to your scanner or digital copier: 1.
Basic Installation AXIS 7000/FX User’s Manual Connecting the AXIS 7000/FX to the Network Important! Always consult your Network Administrator before making changes to the network configuration. Follow the instructions below to connect the AXIS 7000/FX to your network: 1. Turn off the AXIS 7000/FX by unplugging the power supply. 2. Connect your AXIS 7000/FX to the network.
Basic Installation 21 AXIS 7000/FX User’s Manual Assigning an IP Address To establish communication with the TCP/IP environment, you must assign an IP address and optionally choose a unique host name for your AXIS 7000/FX.
Basic Installation ARP RARP BOOTP AXIS 7000/FX User’s Manual Available in Windows Requires the IP address for each new device to be downloaded individ95/98, ually. Windows NT, UNIX and OS/2, Does NOT work over routers. Available in UNIX only. Downloads the IP address to each device automatically. It requires a RARP daemon on your system and operates within a single network segment only. Available in UNIX only. Similar to RARP, but operates on the entire network.
Basic Installation 23 AXIS 7000/FX User’s Manual 8. Press Select to edit the default router address: Edit router: 000.000.000.000 9. To change the value, repeat steps 4 - 6 above. 10. Press Menu to display the subnet mask setting: Net mask: 000.000.000.000 11. Press Select to edit the subnet mask: Edit net mask: 000.000.000.000 12. To change the value, repeat steps 4 - 6 above. 13. Press Menu to display the node address. This address is not editable.
Basic Installation Verifying the Network Settings Using a PC keyboard AXIS 7000/FX User’s Manual Access the Advanced menu from the AXIS 7000/FX control panel to verify that the chosen network settings are correct, as described below: 1. Press and hold down the Menu key while simultaneously pressing the Select key . The Advanced menu is displayed. 2. Use 3. Press Select 4. Use to find the Network Settings option. to enter the submenus. to scroll through and check the parameter settings.
AXIS 7000/FX User’s Manual 4. Basic Installation 25 Use the following keys to enter the IP address: • • • • • • • Use the numeric keys to enter the digits. Press Left or Right arrow to edit the previous or next digit. Press Backspace to erase the last entered digit. Press Space to move to the next three-digit group. Press Home or End to go to the first or last three-digit group. Press Enter to save and exit. Press Esc to cancel.
Basic Installation Using DHCP, ARP, RARP and BOOTP AXIS 7000/FX User’s Manual Use DHCP, ARP, RARP and BOOTP as an alternative to setting the IP address from the control panel or keyboard. Follow the appropriate instructions for the preferred method below. Important! Do not use the IP address used in any of the following examples. Before you begin: • Power Make sure the AXIS 7000/FX is powered on and attached to the network.
AXIS 7000/FX User’s Manual Basic Installation 27 Notes: • DHCP is enabled by default but can be disabled by an Administrator using the System Settings page. • The IP address and all the other settings will be downloaded automatically. You do not need to restart the AXIS 7000/FX. Using ARP in Windows In Windows 95 and Windows NT, you can download the IP address using ARP. Perform the following commands to download the IP address and verify the communication.
Basic Installation AXIS 7000/FX User’s Manual Notes: • ARP is enabled by default but can be disabled by an Administrator using the System Settings page. • Once the AXIS 7000/FX has established communication using an appropriate IP address, the arp/ping commands cannot be used to change the address. The reason for this is to avoid accidental or unauthorized changes of the IP address. Restart the AXIS 7000/FX to make it accept the setting of the IP address.
Basic Installation 29 AXIS 7000/FX User’s Manual Notes: • ARP is enabled by default but can be disabled by an Administrator using the System Settings page. • The arp -s command may vary between different systems. Some BSD-type systems expect the host name and Ethernet address in reverse order. IBM AIX systems require the additional argument ether for Ethernet networks, e.g.
Basic Installation Using BOOTP in UNIX AXIS 7000/FX User’s Manual Follow these steps to download the IP address using the BOOTP method: 1. Append the following entry to your boot table. This is typically performed by editing the file /etc/bootptab. :ht=:vm=:\ :ha=:ip=:\ :sm=:gw= where: ht vm ha ip sm gw ether for Ethernet rfc1048 The Ethernet or node address, i.e.
Basic Installation 31 AXIS 7000/FX User’s Manual Mapping a Host Name to the IP Address If you are using host names, you can map a unique host name to the acquired IP address. Refer to your system manuals or to your Network Administrator for instructions on how to perform the name mapping on your particular system. Note: If the host name has not been included in the system host table, you can still perform the following instructions on how to download the IP address.
Basic Installation AXIS 7000/FX User’s Manual 3. Enter the name or IP address of your AXIS 7000/FX in the location/address field. Example: http://172.16.253.80 4. The AXIS 7000/FX Home Page, the Scan Document page is displayed. Place an image in the digital copier/scanner and click Scan. Depending on the image format specified by the profile, the Web browser will display the scanned image in an associated image viewer or ask you to save the file.
AXIS 7000/FX User’s Manual Section 4 Configuring the AXIS 7000/FX 33 Configuring the AXIS 7000/FX This section is targeted specifically to users responsible for the administration of the AXIS 7000/FX. The Administrator is granted with high-level privileges denied to the ordinary user. Important! To access the AXIS 7000/FX configuration file, you must first set the IP address as described in “Assigning an IP Address ”on page 21.
Configuring the AXIS 7000/FX AXIS 7000/FX User’s Manual The Web-based Administration tools provide a convenient method for managing destinations, profiles, defining the network protocol settings, establishing user privileges, authentication etc. The tools are password protected and available to the Administrator only. Accessing the Tools You can access the AXIS 7000/FX Home Page using a standard Web browser such as Netscape Navigator or Internet Explorer. 1. Start the Web browser. 2.
AXIS 7000/FX User’s Manual 4. Configuring the AXIS 7000/FX 35 Click admin. A prompt for a username and password is displayed when entering these pages for the first time during a Web browser session. At the prompt, log on as root and use the default password pass. Note: It is recommended that you change the password of your AXIS 7000/FX as soon as possible, since all Axis products are shipped with the same password as default. 5.
Configuring the AXIS 7000/FX AXIS 7000/FX User’s Manual Specifying the System Settings Click This AXIS 7000/FX page to display software version, unit hardware address, memory size information and the current system settings. Important! When installing the AXIS 7000/FX for the first time, it is recommended that the Administrator retains the default system settings, profiles and paper sizes. Optionally, customize these when you are familiar with the unit operation and functionality.
AXIS 7000/FX User’s Manual The Edit Button General Configuring the AXIS 7000/FX 37 Click the Edit button to display the This AXIS 7000/FX - Edit Page. Clicking the appropriate tag displays the General, Date & Time, User Options, International, and Authentication settings for your AXIS 7000/FX as described below: Server Password and Confirm This is the Administrator password required for accessing the AXIS 7000/FX for administration tools.
Configuring the AXIS 7000/FX User Options AXIS 7000/FX User’s Manual The Allow Users to: field defines the privileges allowed to normal users by the Administrator(s).
AXIS 7000/FX User’s Manual Configuring the AXIS 7000/FX 39 Specifying Network Settings Click Network Settings to view and modify the configuration parameters for all supported protocols, namely: • TCP/IP - defines the IP Address, default router and subnet mask, automatic download method (BOOTP, RARP or DHCP), domain name, and DNS server. Notes: The network settings are set automatically if you use RARP, DHCP or BOOTP for downloading the IP address.
Configuring the AXIS 7000/FX Services Overview AXIS 7000/FX User’s Manual The table below provides an overview of information and services available from this page Button Description Wizard Guides the user through the setup procedures for the following protocols - TCP/IP, E-mail (SMTP) and the External Address book. Note: You cannot set up all of the supported protocols with one pass of the Wizard.
AXIS 7000/FX User’s Manual Using the Wizard Configuring the AXIS 7000/FX 41 The Wizard provides a convenient way to set up the AXIS 7000/FX in your networking environment. Follow the instructions below to configure the supported networking protocols: Important! • The Network settings for the TCP/IP and E-mail (SMTP) protocols must be specified by the Administrator before the AXIS 7000/FX can be used for distributing reproduced documents on the network.
Configuring the AXIS 7000/FX Detailed View AXIS 7000/FX User’s Manual Follow the instructions below to configure all of the supported networking protocols using the Detailed View. Important! • The Network settings for the TCP/IP and E-mail (SMTP) protocols must be specified by the Administrator before the AXIS 7000/FX can be used for distributing reproduced documents on the network.
AXIS 7000/FX User’s Manual Configuring the AXIS 7000/FX 43 Note: The AXIS 7000/FX configuration parameters are fully described in “The Parameter List” on page 111. Configuring the TCP/IP Settings Follow the instructions below to configure the TCP/IP settings: 1. From the Protocols dialog, click the TCP/IP tag. 2. Check the appropriate checkbox to define your preferred method for setting the IP Address automatically, i.e. DHCP, BOOTP or RARP.
Configuring the AXIS 7000/FX 3. AXIS 7000/FX User’s Manual Enter the IP Address of your AXIS 7000/FX, e.g. 172.16.253.80 Notes: • If the IP address is changed, you must re-establish the HTTP communication using the new address. • You can also set the IP address from the AXIS 7000/FX control panel. Refer to “Assigning an IP Address” on page 21. 4. Enter the IP address for the Default Router. All traffic directed outside the local network (according to the subnet mask) is sent to the default router.
AXIS 7000/FX User’s Manual Web (HTTP) Configuring the AXIS 7000/FX 45 Select Web(HTTP) to add a customized link to the AXIS 7000/FX Home Page: • URL to Page: Useful for establishing guidelines and rules of usage for the AXIS 7000/FX. The full path must be specified, e.g. http://www.company.com • URL to Image: Link to an image used as a customized link. Specify the full path; for example: http://www.company.com/images/image.gif, or the path relative to the URL of the page, e.g. images/image.gif.
Configuring the AXIS 7000/FX AXIS 7000/FX User’s Manual 1. From the Protocols dialog, click the E-mail (SMTP) tag. 2. Specify the name or IP address of the Primary Mail Server that provides the e-mail facilities, e.g. mail or mail.domain.com or 172.16.253.80. 3. Optionally, specify the name or IP address of the Secondary Mail Server. The secondary mail server is only used if the primary mail server is disconnected or unavailable. 4. In the SMTP Port field, specify the number of the TCP/IP port.
AXIS 7000/FX User’s Manual Configuring the AXIS 7000/FX 47 Notes: • The user can specify another sender at the moment of scanning. This, however, does not apply if the administrator has enabled Authentication or if the Specify the sender of scanned documents option is not selected (see the admin|Edit|User Options tab). • Make sure that your AXIS 7000/FX has a valid SMTP reply address to avoid rejection by spam filters.
Configuring the AXIS 7000/FX External Address Book AXIS 7000/FX User’s Manual A Destination Address Book can be retrieved from an LDAP (Lightweight Directory Access Protocol) server or from a specified file on an FTP server. Alternatively, you can choose not to retrieve an address book. Follow the instructions below to configure the External Address Book: 1. From the Protocols dialog, click the External Address Book tag.
AXIS 7000/FX User’s Manual • Configuring the AXIS 7000/FX 49 External Address Book via LDAP (e-mail destinations only) - Select this option to retrieve an external address book from an LDAP (Lightweight Directory Access Protocol) server. For more information on LDAP, see “LDAP” on page 105. Check the AXIS 7000/FX Support Web for more information on the settings for your specific LDAP server. LDAP Server - Specify the name or IP Address of the LDAP server.
Configuring the AXIS 7000/FX • AXIS 7000/FX User’s Manual External Address Book from a File (e-mail, printer and file destinations) - Select this option to read an external address book from a file on an FTP server. FTP Server - Specify the name or IP Address of the FTP server. User - Specify the user name for logging on to the FTP server. If left blank, the User and Password specified on the Destination Default page will be used. Password - Specify the password for logging on to the FTP server.
AXIS 7000/FX User’s Manual Configuring the AXIS 7000/FX 51 The Password, File name and Index file fields only apply to file destinations. The Server and User fields only apply to file and printer destinations. The last five fields only apply to printer destinations. The Description, Transfer method and Destination fields are mandatory for all destination types. For file and printer destinations, the Server field is mandatory as well. If the other fields are omitted, default values will be used.
Configuring the AXIS 7000/FX AXIS 7000/FX User’s Manual Specifying Authentication Settings Authentication makes it possible for the administrator to allow access to the AXIS 7000/FX for authenticated users only. Click the Edit button on the This AXIS 7000/FX page and then click the Authentication tag to modify the authentication parameters. 1. Click one of the radio buttons to disable/enable authentication: • Click None to disable authentication. Authentication is disabled by default.
AXIS 7000/FX User’s Manual User ID Field Time before logout 2. Configuring the AXIS 7000/FX 53 Specify the User ID field that contains the user ID/user name of the user to be authenticated, e.g. uid Specify the number of seconds that the AXIS 7000/FX waits for user input before it automatically logs out the authenticated user. Click Apply to save your changes, then click OK to return to the This AXIS 7000/FX page.
Configuring the AXIS 7000/FX AXIS 7000/FX User’s Manual Specifying Destinations A destination is used when sending scanned images from the AXIS 7000/FX control panel and is defined as one of the following: • an e-mail address • a file on an FTP server referenced by a URL hyperlinks • a file on an FTP server • a printer Click Destinations to display the Destinations page for: • • • • a list of currently available e-mail, file and printer destinations editing and creating new destinations creati
AXIS 7000/FX User’s Manual Services Overview Configuring the AXIS 7000/FX 55 The table below provides an overview of the information and services provided by each button on this page. Button Description E-mail Destination New >> Creates a new e-mail destination. File Destination New >> Creates a new file destination. Printer Destination New >> Creates a new printer destination. URL for E-mail >> Defines the storage location for images sent as hyperlinks to e-mail destinations.
Configuring the AXIS 7000/FX Creating and Editing E-mail Destinations AXIS 7000/FX User’s Manual E-mail destinations allow the users to send scanned images to e-mail addresses using the SMTP protocol. Follow the instructions below to create new or edit existing e-mail destinations. 1. Click Destinations. 2. Previously added e-mail, file and printer destinations are listed in the table. Click Detailed to view the detailed settings. 3.
Configuring the AXIS 7000/FX 57 AXIS 7000/FX User’s Manual 8. With reference to the table below, select the amount of information to be attached with the image: Option Description Default value specified on the Destination Defaults page Information about the AXIS 7000/FX, the connected digital copier/scanner, the parameter settings used when scanning etc. Includes the image-related profile settings. Does not include any information. 9.
Configuring the AXIS 7000/FX Adding Permanent Destinations AXIS 7000/FX User’s Manual The Administrator can permit users to add temporary e-mail destinations using the New Destination button on the User|Destination page. If this privilege is enabled, the five most recently added temporary destinations will appear at the top of the table on the Destinations page. The Administrator can make these temporary destinations permanent simply by clicking the Make Permanent button.
Configuring the AXIS 7000/FX 59 AXIS 7000/FX User’s Manual Note: The user can specify another profile from the AXIS 7000/FX control panel at the moment of scanning. is the default value specified on the Destination Defaults page. 6.
Configuring the AXIS 7000/FX AXIS 7000/FX User’s Manual 12. With reference to “Filename Sequence Numbers and Extensions ”on page 60, optionally combine the filename with a sequence number and/or a file extension, e.g. . 13. To complete this task do one of the following: • To save a new File Destination, click Add to list. Once your File Destination additions are complete, click Done to return to the Destinations page.
Configuring the AXIS 7000/FX 61 AXIS 7000/FX User’s Manual Option Description Store sequence Check this box to store the sequence number on the FTP number on FTP server: server. For a directory with many files, performance will in- crease. However, the specified user must have change and delete access rights to the specified directory on the FTP server.
Configuring the AXIS 7000/FX AXIS 7000/FX User’s Manual 5. Check the Raw TCP/IP radio button. 6. Type the IP Address or Host Name of the destination printer in the Printer field. 7. Specify the port number that the printer uses (normally 9100). 8. From the drop-down Profile list, select the profile to be used as the default for this destination. Notes: • The user can specify another profile from the AXIS 7000/FX control panel at the moment of scanning.
AXIS 7000/FX User’s Manual Configuring the AXIS 7000/FX 63 4. Enter a descriptive Destination Name for the printer. 5. Check the LPD radio button. 6. Type the IP Address or Host Name of the LPD server in the Server field. 7. In the Print Queue field, type the name of the target printer queue on the server. Optionally, enter a username to identify ownership of the print job. 8.
Configuring the AXIS 7000/FX AXIS 7000/FX User’s Manual Specifying Profiles A profile defines the digital copier/scanner and image parameters to be used when scanning and is optionally part of the destination definition. Note: Although a profile is normally associated with a destination, the user can override that setting by choosing another profile from the AXIS 7000/FX control panel at the moment of scanning.
Configuring the AXIS 7000/FX 65 AXIS 7000/FX User’s Manual Services Overview The table below provides an overview of the information and services provided by each button on this page Button Description Profile New>> Allows an administrator to create a new profile. See Creating new profiles below. PDF Options>> Enables the user to insert the document in the same orientation as when copying on a digital copier i.e. long-edge first.
Configuring the AXIS 7000/FX AXIS 7000/FX User’s Manual 4. In accordance with the information provided in the Profiles Parameters table (below), define all of the parameters featured in the New Scanning Profile/Edit Scanning Profile page. 5. To complete this task do one of the following: 6. • If you have added a new profile, click Add To List. Once your profile additions are complete, click Done. • Click Reset only if you wish to clear the current profile settings.
Configuring the AXIS 7000/FX 67 AXIS 7000/FX User’s Manual Profiles Parameters Parameter Name Options Profile Name - Paper Size • • • • • • • • Duplex Scanning • • Paper Orientation • • Multipage Documents Resolution • • - A3, A4 (default), A5, B4, B4 (JIS), B5, B5 (JIS) Business card Executive Ledger Legal Letter Photo 3.5 x 5” Photo 4 x 6” Single sided Double sided Instructions This is the name that will appear in the profile list. Specify a descriptive name for the profile.
Configuring the AXIS 7000/FX AXIS 7000/FX User’s Manual Parameter Name Options Instructions Intensity 0 - 100 (%) Enter the level of intensity as a percentage ratio Contrast 0 - 100 (%) Enter the level of contrast as a percentage ratio. Data Type • • • Format Comp. • • • • • • • • • • • • • Note: The contrast is the tonal gradation between the highlights, mid-tones and shadows in an image.
Configuring the AXIS 7000/FX 69 AXIS 7000/FX User’s Manual Parameter Name Options Dithering Method (b/w only) JPEG Quality Level • None (recommended for text) • Dithered (recommended for photos) Converts pixels with gray values above the middle gray level to white, and pixels with gray values below the middle gray level to black. • Error diffusion (also recommended for photos) Evaluates the gray-level value of each pixel and converts it to either a black or a white value.
Configuring the AXIS 7000/FX Predefined Profiles AXIS 7000/FX User’s Manual The AXIS 7000/FX is pre-installed with 10 standard profiles to cover most needs.
AXIS 7000/FX User’s Manual Configuring the AXIS 7000/FX 71 Notes: • Although the generated TIFF files do not contain searchable text, you can use an Optical Character Recognition (OCR) application to convert the bitmap to text that can be edited, indexed, searched or copied to other files. • The generated PDF image files do not contain searchable text. You can use Adobe Capture or the built-in capture function in Adobe Acrobat to make the text searchable.
Configuring the AXIS 7000/FX AXIS 7000/FX User’s Manual Specifying Paper Sizes The Paper Sizes parameter defines the size of the scanned image and is optionally part of the profile. Note: A user can override the Paper Size setting used by a profile by choosing another paper size from the AXIS 7000/FX control panel at the moment of scanning. Predefined Paper Sizes The AXIS 7000/FX includes 14 predefined standard paper sizes to cover most needs.
AXIS 7000/FX User’s Manual Configuring the AXIS 7000/FX 73 1. Click Paper Sizes to specify paper sizes. To edit a paper size in the list, click the Paper Size Name link. To create a new paper size, click Paper Size New >>. 2. If you need to restore the predefined paper sizes, click Restore Predefined Paper Sizes. Note that all your current paper sizes will be lost.
Configuring the AXIS 7000/FX AXIS 7000/FX User’s Manual 3. Type get config.ini to download the configuration file to your current directory. 4. Edit the file using your preferred text editor. In Windows 95 and Windows NT environments, you can for example use Notepad. Note: Do not use MS Word or other similar word processor. 5. Type put config.ini to download the file to the AXIS 7000/FX and save it permanently. 6. To exit FTP, type the command quit, bye, or exit.
AXIS 7000/FX User’s Manual Section 5 Using the AXIS 7000/FX 75 Using the AXIS 7000/FX This section describes how to use the AXIS 7000/FX and includes the following information, given from the perspective of a user: • • • • • • Sending methods Sending to destinations Sending multiple pages Adding temporary destinations and profiles Sending to the Web browser Viewing image files Note: “Section 4 - Configuring the AXIS 7000/FX” is targeted specifically to users responsible for the administration of the A
Using the AXIS 7000/FX AXIS 7000/FX User’s Manual Sending Methods The AXIS 7000/FX supports five basic methods for distributing scanned and copied documents over the network: • • • • • Send-to e-mail destinations Send-to-file destinations Send-to-printer destinations Send-to-URL Send-to-Web browser File Server Digital Copier E-mail AXIS 7000/FX Printer Web Browser Scanner The AXIS 7000/FX allows document information from network attached document distribution devices, such as scanners or digital co
AXIS 7000/FX User’s Manual Destinations Using the AXIS 7000/FX 77 Documents are typically distributed using the AXIS 7000/FX control panel or an attached PC compatible keyboard (if connected by your administrator), to selected e-mail, file or printer destinations. Users can add temporary e-mail destinations using the Web interface or keyboard if the destination you wish to send your document to does not exist in the destination list.
Using the AXIS 7000/FX AXIS 7000/FX User’s Manual It is strongly recommended that you choose the send-to-print function for distributing documents to printer destinations. However, in some circumstances it may be desirable to send an image to a network printer using the send-to-file function instead. To do this, you must ensure that the destination printer supports FTP and PCL, or FTP and TIFF. Refer to the AXIS 7000/FX Support Web for more information.
Using the AXIS 7000/FX 79 AXIS 7000/FX User’s Manual Authentication If the administrator has enabled authentication the user must enter a user name and password to gain access to the AXIS 7000/FX. If the authentication process is not enabled, proceed to the next section“Sending to Destinations” on page 80. 1. When the following display appears, enter your user name and press Menu (on the control panel) or Tab (on the keyboard). User Name: 2.
Using the AXIS 7000/FX AXIS 7000/FX User’s Manual Sending to Destinations Note: Before sending to an e-mail address or a file, the Administrator must have set up the destinations as described in “Specifying Destinations” on page 54. Perform these instructions from the AXIS 7000/FX control panel: 1. The AXIS 7000/FX display shows “Send to: xxxxxx” when it is ready for use. For example: Send to: Accounting Dept 2. Use scrolling keys to find your required destination from the list.
Using the AXIS 7000/FX 81 AXIS 7000/FX User’s Manual Note: Press the Cancel button to reset all temporary settings to the default values. 6. Insert a single page into the flatbed or a stack of paper into the sheet feeder of the attached digital copier/scanner. One single page or a stack of paper in the sheet feeder: a. Press Send step. to scan and send the image to the destination in one Several separate pages or stacks of paper: a. Press Add to scan each page or stack. b.
Using the AXIS 7000/FX Multipage Image Files AXIS 7000/FX User’s Manual Multipage documents are by default, collated and output into a single PDF or TIFF image file. Deselect the All pages in one file parameter only if you want each page to appear separately in several PDF or TIFF files. Notes: • The JPEG format sends each page as one separate image file. • The PCL format sends several pages in a single PCL file.
Using the AXIS 7000/FX 83 AXIS 7000/FX User’s Manual Using a standard PC Keyboard Connecting a standard keyboard to your AXIS 7000/FX will allow you to quickly search any destination within the resident list. You can do this by simply typing in the first couple of characters of the destination you wish to search for. The AXIS 7000/FX message display will automatically show the destination that best matches the keyboard input.
Using the AXIS 7000/FX AXIS 7000/FX User’s Manual Please refer to the following table for information on additional keyboard functions: Key Tab and Right arrow Function Enter To select multiple destinations To scroll the menu To complete an address or subject entry Up / Down arrows To scroll and select menu options Esc To cancel the scanning process at any stage To clear any selection made from the menu To reset error messages F1 Note: Press Esc for 2 seconds to log out if authentication is e
Using the AXIS 7000/FX 85 AXIS 7000/FX User’s Manual From a Web browser: Follow the instructions below to remotely add temporary e-mail addresses to the address list: 1. Start the Web browser. 2. Enter the name or IP address of your AXIS 7000/FX on the location/address line. Example: http://172.16.253.80 This displays the AXIS 7000/FX Home Page 3. Click Destinations. The table lists the available destinations. 4. Click New Destination and specify the settings for the new destination. 5.
Using the AXIS 7000/FX AXIS 7000/FX User’s Manual Adding Temporary Profiles If you have tried all the available profiles but are still not satisfied with the result of your scanned image, you can add a temporary profile from the Web browser interface. 1. Start the Web browser. Note: The Administrator might not allow the user to add temporary profiles. 2. Enter the name or IP address of your AXIS 7000/FX on the location/address line. Example: http://172.16.253.80 3.
Using the AXIS 7000/FX 87 AXIS 7000/FX User’s Manual Scanning Parameters From the AXIS 7000/FX control panel, press Menu to scroll through the scanning menu. Use to find the desired value.
Using the AXIS 7000/FX AXIS 7000/FX User’s Manual Note: • Should you select a profile that is not supported by the digital copier/scanner, the output file will automatically default to PDF. For example, if you select color JPEG on a black and white digital copier/scanner, the output is generated as PDF. • Uncompressed TIFF may generate very large files.
Using the AXIS 7000/FX 89 AXIS 7000/FX User’s Manual Name Color PDF Description Creates a 150 dpi PDF document; suitable for printing or distribution as an e-mail attachment. Paper Sizes The AXIS 7000/FX comes pre-installed with 14 paper sizes designed to cover most needs. The default paper size is A4. The paper sizes are maintained by the Administrator. See also the table on “Predefined Paper Sizes ”on page 72.
Using the AXIS 7000/FX 4. AXIS 7000/FX User’s Manual This brings you to the AXIS 7000/FX Home Page, the Scan Document page. We recommend that you add the address as a bookmark, or as a link on the Department or Workgroup Web page. 5. Optionally change the default profile. 6. Click Scan and wait for the image to appear in your Web browser. Depending on the image format specified by the profile, the Web browser will display the image in an associated viewer or ask you to save the file.
Using the AXIS 7000/FX 91 AXIS 7000/FX User’s Manual One single page or a stack of paper in the sheet feeder: a. Press Send one step. to scan and transmit the image to your Web browser in Several separate pages or stacks of paper: a. Press Add to scan each page or stack. b. Insert the next page or stack and press Add procedure until all your pages are scanned. c. Press Send again. Repeat the to transmit the image to your Web browser.
Using the AXIS 7000/FX AXIS 7000/FX User’s Manual There are basically two different types of imaging tools: • • Tools optimized for image/picture editing Tools optimized for handling scanned documents Tools for Image/Picture Editing Tools for image/picture editing normally support JPEG and singleimage uncompressed TIFF format. They are optimized for handling color and gray-scale images. Such tools are delivered with the desktop scanners.
AXIS 7000/FX User’s Manual Using the AXIS 7000/FX 93 Notes: • When using the “Text” profiles for scanning documents, make sure that the viewing tool supports multipage CCITT G.4-compressed TIFF; the TIFF format is the most common standard for imaging and archiving of scanned documents. If your application does not support multipage documents, you can create a profile that generates single page documents, or scan each page as a separate job.
Using the AXIS 7000/FX AXIS 7000/FX User’s Manual
AXIS 7000/FX User’s Manual Appendix A Troubleshooting 95 Troubleshooting This appendix helps you to: • • • • Restore factory default settings to the AXIS 7000/FX Interpret the AXIS 7000/FX front panel indicators Interpret the AXIS 7000/FX error messages Display the log file Restoring Factory Default Settings The factory default settings can be restored using one of the following methods: • • • Push button Web browser FTP Important! When you restore the factory default settings, all your current setti
Troubleshooting Push Button AXIS 7000/FX User’s Manual Follow these steps to restore the default settings using the Push button: Important! If you have forgotten the previously installed server password, the push button provides the only method available for resetting the unit to factory default. 1. Turn off the AXIS 7000/FX by disconnecting the power supply. 2. Press and hold the Push button while you connect the AXIS 7000/FX.
AXIS 7000/FX User’s Manual Web Browser FTP Troubleshooting 97 Follow these steps to reset to the defaults settings from a Web browser: 1. Start the Web browser. 2. Enter the name or the IP address of the AXIS 7000/FX in the location/address field. The AXIS 7000/FX Home Page is displayed. 3. Click admin. 4. Click Factory Defaults. The AXIS 7000/FX will now restart with the factory default settings. Follow these steps to restore the default settings using FTP: 1.
Troubleshooting AXIS 7000/FX User’s Manual Front Panel Indicator Conditions The Power LED is hardware controlled and should always remain on when power is connected to the AXIS 7000/FX. The remaining LEDs are all software controlled.
Troubleshooting 99 AXIS 7000/FX User’s Manual Status Indicator Off The Status indicator remains off if a problem with the scanning device communication has occurred. The AXIS 7000/FX message display may additionally provide error status information. Network Indicator Off The Network indicator flashes when there is network traffic. If it remains off and you know there is network activity, check the network connection.
Troubleshooting AXIS 7000/FX User’s Manual Message SCSI command sequence illegal Description Invalid field in SCSI parameter list The SCSI parameter block includes one or several invalid fields. Contact your AXIS 7000/FX dealer. An error has occurred in the scanning device. Check the scanning device and restart the Document Server.
Troubleshooting 101 AXIS 7000/FX User’s Manual Message Paper jam Description No paper in scanning device No paper in the sheet feeder. Applies to scanners and digital copiers without a flatbed. Scanner warming up, please retry The scanning device lamp must reach the correct temperature and intensity. Scanner not ready, please check scanner and retry The scanning device is busy. Please try again. If the error occurs repeatedly, contact your equipment supplier.
Troubleshooting AXIS 7000/FX User’s Manual Message Device is busy Description Illegal queue for: The specified LPD print queue does not exist; check spelling and syntax. Illegal command for (The printer may be busy): Incorrect LPD Mode selected for the specified printer destination. Time synchronization has been established Time has been set using NTP (Network Time Protocol) to connect to an NTP server. Please try again later.
Troubleshooting 103 AXIS 7000/FX User’s Manual Example http://172.16.253.80 3. The AXIS 7000/FX Home Page is displayed. Click admin. 4. Click Event Log. The event log is displayed.
Troubleshooting AXIS 7000/FX User’s Manual
LDAP 105 AXIS 7000/FX User’s Manual Appendix B LDAP This section gives you an introduction to LDAP and how to use it. Introduction LDAP (Lightweight Directory Access Protocol) is used to program directory-enabled applications. It is a directory service that allows people to locate other users, resources, services and information. LDAP allows resources and services to be selected with ease and accessed with location-independence.
LDAP AXIS 7000/FX User’s Manual Usual Attribute Types These are the most typical attribute types (the LDAP server implementation should understand these attribute types): Attribute Type Matches objectClass Describes the kind of object which the entry represents. cn Contains the name of an object. If the object is a person, it is typically the person’s full name. sn Contains the family name of a person. c Contains a two-letter country code.
LDAP 107 AXIS 7000/FX User’s Manual The attribute types are used to create search filters. There are six types of basic search filters and the syntax of the filters is in the format. Complex search filters can easily be constructed by combining these basic search filters and other complex filters using the Boolean operations AND, OR and NOT.
LDAP AXIS 7000/FX User’s Manual Using the Boolean operators and a prefix notation, the basic filters can be combined to form more complex ones. The ‘&’ character represents AND, the ‘|’ character represents OR and the ‘!’ character represents NOT. Here are some examples that explain how to do that: Filter Type Format Example Matches AND (&( )() ...) (&(sn=smith) (objectclass =person)) Entries with an object class of person and a surname exactly equal to Smith.
LDAP 109 AXIS 7000/FX User’s Manual Example searches Here are some advanced search examples: Searched Filter to use All persons in Sweden. (&(objectclass=person)(c=S E)) All entries at Axis independent of coun- (&(o=axis)(!(sn=smith))) try, except the ones called Smith. All persons at Axis Marketing in Sweden. (&(objectclass=person)(c=S E)(o=axis)(ou=marketing)) All persons with a common name con- (&(objectclass=person)(cn= taining “bert” at Axis Marketing or Sales.
LDAP AXIS 7000/FX User’s Manual
The Parameter List 111 AXIS 7000/FX User’s Manual Appendix C The Parameter List This table below displays the AXIS 7000/FX parameter list. The middle column shows applicable default values, and the right-hand column a brief description of the parameter. Important! The parameters are case dependent and must be entered exactly as in the table below.
The Parameter List AXIS 7000/FX User’s Manual Parameter name Value Description TemporaryDestinations = yes TemporaryProfiles = yes WebScanning = yes SpecifySender = no FrontPanelConfiguration = yes PDFRotation =no Specifies if users are allowed to add temporary email destinations. Specifies if users are allowed to add temporary profiles. Specifies if users are allowed to use the Scan Document facility.
The Parameter List 113 AXIS 7000/FX User’s Manual Parameter name Value Description PrimaryDNS = 0.0.0.0 SecondaryDNS = 0.0.0.0 NTPServer =0.0.0.0 ProtectIP =Off Specifies the IP address of the primary DNS server. Used e.g. for setting up of destinations with names instead of IP addresses. Specifies the IP address of the secondary DNS server, should the primary be unavailable or disconnected. Specifies the name or IP address of the NTP server used for time synchronization.
The Parameter List AXIS 7000/FX User’s Manual Parameter name Value Description InformationLevel = Basic FTPDefaultUser = anonymous FTPDefaultPassword = AXIS_7000@any.com FTPDefaultFileName = img%3i.%e SMTPReplyAddress = Specifies the default amount of information to be transmitted with a scanned image. If not set for a destination, this setting will be used. Valid values are Nothing, Basic or Complete.
The Parameter List 115 AXIS 7000/FX User’s Manual Parameter name Value Description Language = U.S. English Unit = cm Specifies the language used on the AXIS 7000/FX message display. Valid values are U.S. English, German, French, Italian, Swedish and Spanish. Specifies the measurement units used, e.g. for paper sizes. Valid values are inches or cm. Keyboard Layout = U.S. English Specifies the keyboard layout that is compatible with your external keyboard.
The Parameter List AXIS 7000/FX User’s Manual Parameter name Value Description Primary Mail Server =mail Secondary Mail Server = Connection Timeout [Authentication] Authentication Method =10 Specifies the name or IP address of the SMTP mail server that provides the e-mail facilities for the AXIS 7000/FX. If you are using DNS, specify the name. Otherwise, specify the IP address. E.g. mail or mail.domain.com or 192.36.253.80.
The Parameter List 117 AXIS 7000/FX User’s Manual Parameter name Value Description Description =name(URL) Transfer method Destination =Scan-to-URL (SMTP & FTP) =name@company.com Specifies the name of the file destination. This is the name that will appear in the destination list on the AXIS 7000/FX message display. Specifies how the scanned image should be sent; that is by which protocol. Defines the E-mail address of the e-mail recipient (SMTP).
The Parameter List AXIS 7000/FX User’s Manual Parameter name Value Description Index file =no Defines the option to store the sequence number on the FTP server.
The Parameter List 119 AXIS 7000/FX User’s Manual Parameter name Value Description Double-sided = Off Document mode =Multi page Intensity Contrast = 50 = 50 Quality [Paper sizes] Clear List first PaperSizes =75 Specifies whether the digital copier/scanner should scan the document on both sides of the paper. This feature is only available for digital copiers/scanners that support duplex scanning. Specifies if several separate images can be scanned and sent in the same file.
The Parameter List AXIS 7000/FX User’s Manual
AXIS 7000/FX User’s Manual Appendix D Updating the Software 121 Updating the Software The system software for your AXIS 7000/FX is stored in a resident flash memory chip that, like ordinary ROM memory, keeps its contents even when the power is turned off. Flash memory is unique because its contents can be erased and re-written. This means that new system software can be easily loaded into your AXIS 7000/FX over the network using FTP as soon as it becomes available.
Updating the Software AXIS 7000/FX User’s Manual Updating the Flash Memory Before you begin: To upgrade over the network you will need the following: • The file with the new AXIS 7000/FX software, where the name file name is in the form product-version.bin, i.e. axis_7000_fx_1_00e.bin for software release 1.00E. • A computer on the network with TCP/IP and FTP. Follow these steps to upgrade the AXIS 7000/FX software: 1.
AXIS 7000/FX User’s Manual Appendix E Supported Systems Supported Web Browsers Supported Protocols Supported Devices Technical Specifications 123 Technical Specifications Systems supporting TCP/IP, Line Printer Daemon (LPD), Hypertext Transfer Protocol (HTTP) client (Web browser), and at least one of these protocols: • • File Transfer Protocol (FTP) server Simple Mail Transfer Protocol (SMTP) server • • • Netscape Navigator 4.0 or higher Microsoft Internet Explorer 4.0 or higher HTTP 1.0+ and HTML 3.
Technical Specifications Control Panel AXIS 7000/FX User’s Manual Alphanumeric LCD display with 2 rows by 16 characters, sidescrollable by 40 characters. English, German, French, Spanish, Italian and Swedish text available. 4 LED indicators signaling Status, Busy, Network, and Power. 7 keys for Menu, Up, Down, Select, Send, Add, and Cancel. Menu for selecting Destination, Profile, Paper size, Subjects, Number of Copies, Double-sided. Multiple selection of destinations is possible. Error log.
Technical Specifications 125 AXIS 7000/FX User’s Manual Attachments Network Connectors Accessories 10baseT (twisted pair) and 100baseTX for Fast Ethernet. SCSI cable: 50 pin high-density shielded (micro-D) Bracket: Use for mounting AXIS 7000/FX Power supply Dimensions Weight Environmental 12V DC (36VA), via external power unit (AXIS PS-C) or 12V DC (13,2VA), via external power unit (AXIS PS-E) Height: 1.7 in (4.3 cm) Width: 5.9 in (14.9 cm) Depth: 8.8 in (22.4 cm) 1.5 lbs (0.
Technical Specifications AXIS 7000/FX User’s Manual
AXIS 7000/FX User’s Manual Appendix F Glossary 127 Glossary ADF Automatic Document Feeder AIX Advanced Interactive eXecutive. A version of the UNIX operating system from IBM that runs on various IBM computers including Mainframe systems ARP Address Resolution Protocol. A protocol within TCP/IP networks that allows a host to find the physical address of a node on the same network Bcc Blind Carbon Copy.
Glossary AXIS 7000/FX User’s Manual DNS duplex Domain Name System. A hierarchical naming system that uses a combination of text names separated by periods to create a unique name A scanner/printer with the capability to scan/print both sides of a page simultaneously FTP File Transfer Protocol. The TCP/IP protocol used for transferring files between computers on a network HTML Hypertext Markup Language.
AXIS 7000/FX User’s Manual Glossary 129 Mini-DIN PS/2 Connector used on a PC to connect a keyboard. If your keyboard has a DIN connector, a DIN to Mini-Din adapter can be used MIME Multipurpose Internet Mail Extension. Enables transmission of e-mail containing non-English characters as well as attachments such as image files NIS Network Information Services. The security and file-access databases on UNIX systems, previously known as Yellow Pages NTP Network Time Protocol.
Glossary AXIS 7000/FX User’s Manual UNIX A 32-bit multitasking, multiuser operating system originally developed by AT&T URL Uniform Resource Locator. A way of specifying the location of publicly available information on the Internet UTC Universal Time Coordinated WINS XML YP Windows Internet Name Service Extensible Markup Language. Describes how to define a collection of data. Sometimes referred to as metadata Yellow Pages.
Index 131 AXIS 7000 User’s Manual Index A ADF 101, 127 Administration tools 35 Advanced menu 102 AIX systems 29 Archiving 92 ARP 22 OS/2 28 UNIX 28 Windows 27 Assigning an IP address 21 Associating image formats 93 Attachments in e-mails 57 Authentication 9, 34, 37, 52, 79, 81 Authentication settings 52 AXIS Online CD 18 AXIS Product CD 92 Axis WWW Home Page 121 B Bcc Address 42 BOOTP 22, 30 Busy indicator 98 C CCIT G.4 70 CCITT G.
Index AXIS 7000 User’s Manual I P Image editing 92 Image formats 70 Image viewers 92 Indicators Busy 12 Network 12, 20 Power 12 Status 12 IP address 21 ARP 27, 28 BOOTP 30 control panel 22 DHCP 26 RARP 29 Paper orientation 82 Paper sizes 72, 89 Parameter list 111 PC 7 PDF 92 Photo 70, 72 Picture editing 92 Power indicator 98 Power supply 11, 17 Predefined paper sizes 72 Predefined profiles 70 Printers 7 Profile settings 64, 72 Profiles 70, 87 Push button 11, 96 J JPEG R 70 RARP 22, 29 Resolutio
Index 133 AXIS 7000 User’s Manual setting IP address 21 ARP 27, 28 BOOTP 30 control panel 22 DHCP 26 RARP 29 Setting up destinations 56, 58, 61, 62 Setting up paper sizes 72 Setting up profiles 64, 72 SMTP 77 Specifying scanning parameters 87 Status indicator 98 Subnet mask 23 Support services 4 Supported scanners 123 T Temporary e-mail destinations Temporary profiles 38 Text profile 70 TIFF 70 Time 37 U URL for e-mail 57 V Viewing image files W Wizard 41 91 38, 58
Index AXIS 7000 User’s Manual
