Specifications

Lotus Redbooks Wiki – IBM Lotus Notes and Domino V8.5 Deployment Guide
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Domino Server configuration document. Server configuration settings specific to Lotus iNotes can
be found in the Lotus iNotes tab (Lotus Domino Web Access tab in earlier releases). The server
configuration document settings apply to all Lotus iNotes users on a particular server. They cannot
be used to configure a subset of users in a particular way.
• NOTES.INI settings on Lotus Domino server. Many NOTES.INI settings are available to customize
Lotus iNotes. Similar to server configuration document settings, these settings apply to all users on
a server.
If the same Domino server iNotes configuration settings and notes.ini settings are not duplicated on the
other servers (for example, cluster server), that are housing mail file replicas, users might experience
different behavior based on the server being accessed. Lotus iNotes Policies provide a way for administrator
to make a consistent user experience across all servers, that host user replica databases.
Domino Administration Policies for iNotes
With Lotus Domino 8.5, administrative policies can be used to set or to enforce mail, security and desktop
settings for IBM Lotus iNotes users. You use a Policy document to assign the policy settings to one or more
groups of users. In a policy settings document, you determine a set of defaults that you want to assign to
users. These settings can either lock down certain preferences or enforce administrative settings. In
addition, any existing policies that were assigned to Lotus iNotes users prior to this release will be enforced.
Both policy settings documents and a policy document are required to create and assign policy to Lotus
iNotes users. For a full explanation about using policies, and the relationship between Policy documents and
policy settings documents, see the User and Server Configuration - Policies
section of Domino administrator
help.
The policies and settings are now properly supported by Lotus iNotes and are no longer only applicable for
Lotus Notes users. For organizations that have deployed both Lotus Notes and Lotus iNotes, this availability
gives a more consistent experience for both Lotus Notes and Lotus iNotes users, as users are properly
restricted from updating various locked preference settings. Administrators can now also provide a different
set of capabilities for two different users that are on the same Lotus Domino server. For example, an
administrator can now easily remove major functional areas (such as Notebook or To Dos) from all users or
a subset of users of both groups.
Important notice regarding Lotus iNotes policy and settings
1. Adminp process need at least one mail policy settings document with at least one option selected for a
particular user in order for other policy settings to work. Because Lotus iNotes is primarily a mail application,
these mail policy settings are expected to be satisfied condition for all applied policies.
2. If a policy is assigned to a Lotus iNotes user, the policy settings take precedence over the respective
server configuration document settings.
3. Lotus iNotes users need to log out and log in again for applied policies and settings to take effect,
because Lotus iNotes only detects new policy settings when a user first logs in and starts the Lotus iNotes
session or when there is a specific need to reload session information such as when preferences are saved.
4. Wait for the Adminp cycle (see the following explanation) to be completed or manually issue a Domino
adminp related tell process command. Because assigned policies and settings apply to the user right away
and they will be effective after Adminp processes the policy change requests.
Wait for Adminp cycle or force update
After policy and settings are created and assigned to users, they need to be applied to the user’s profile
documents. This application is made through the Adminp process. The Adminp process applies policies
once every 12 hours by default, or you can manually issue the following Domino server console command to
force the immediate processing of any relevant policy changes: