Avaya B169 Conference Phone User Guide ENGLISH Issue 1 June 2014
Avaya B169 Conference Phone User Guide © 2014 Avaya Inc. All Rights Reserved. Notice While reasonable efforts have been made to ensure that the information in this document is complete and accurate at the time of printing, Avaya assumes no liability for any errors. Avaya reserves the right to make changes and corrections to the information in this document without the obligation to notify any person or organization of such changes.
Avaya B169 Conference Phone User Guide the Software at any given time. A “Unit” means the unit on which Avaya, at its sole discretion, bases the pricing of its licenses and can be, without limitation, an agent, port or user, an e-mail or voice mail account in the name of a person or corporate function (e.g., webmaster or helpdesk), or a directory entry in the administrative database utilized by the Software that permits one user to interface with the Software.
Avaya B169 Conference Phone User Guide The patented audio technology OmniSound provides impressive audio quality for your distance meetings. Full-duplex audio via the hypersensitive microphone and powerful speakers enables speech in both directions. This natural loudspeaker sound quality is critical for effective, collaborative meetings that keep everyone engaged and contributing.
Avaya B169 Conference Phone User Guide TABLE OF CONTENTS Description 2 General................................................... 2 Maintenance........................................... 2 Keypad................................................... 4 Display screen......................................... 5 Navigation and selection in menus............ 6 General 7 Unpacking.............................................. 7 Connecting and installing the unit............. 8 Select connectivity option....
Avaya B169 Conference Phone User Guide DESCRIPTION GENERAL The Avaya B169 is a battery powered, wireless conference phone that can be connected to the DECT base station included in the package, to a mobile phone, or to a PC. The conference phone has a host of innovative features: • A fully wireless unit that provides talk time of up to 60 hours without having to recharge. • OmniSound® audio technology. • USB connectivity allows the phone to be used to make VoIP calls.
Avaya B169 Conference Phone User Guide DESCRIPTION Speaker Microphone Display screen Keypad LEDs SD memory card port LEDs Flashing blue Incoming call Steady blue light Call in progress Flashing red Hold, microphone and speaker turned off Steady red light Mute, microphone turned off Security lock port Expansion microphone port Battery Mini USB port for PC connection Expansion microphone port Mobile phone connection Power supply port 3
Avaya B169 Conference Phone User Guide DESCRIPTION KEYPAD Navigation in menus Display of call list Menu Settings Navigation in menus Display of call list No/end/back Start/stop recording OK Yes/confirm choice Answer/connect calls During a call: Press to call a new person Increase volume Decrease volume End call On/off Mute, the caller cannot hear you Hold, puts a call on hold Alphanumerical buttons Hold down a button for 2 seconds to open the phonebook Conference Automatic dialling of conferen
Avaya B169 Conference Phone User Guide DESCRIPTION DISPLAY SCREEN On Hook Signal strength DECT Date Time Battery charging Mains connected Fully charged < 1 hr talk time Off Hook Call duration Recording indicator Connectivity menu Press to switch to and from this menu. Menu Press to switch to and from a menu.
Avaya B169 Conference Phone User Guide DESCRIPTION NAVIGATION AND SELECTION IN MENUS Press . Select the option you want from the menu using the arrow buttons. Confirm by pressing OK to select the marked option. Cancel the setting or go back one level in the menu by pressing . Quit the menu by pressing again. Note that after you have made changes to a setting, you must press OK to activate the setting.
Avaya B169 Conference Phone User Guide GENERAL UNPACKING Check that all parts are included in the package. If any parts are missing, please contact your retailer. • • • • • • The Avaya B169 conference phone Battery Charging cradle 7.5 metre power cable for charging cradle/Avaya B169 AC adapter 1.5 metre USB cable Packages with base station also include: • Avaya DECT Base station • AC adapter with 1.5 metre cable • 1.
Avaya B169 Conference Phone User Guide GENERAL CONNECTING AND INSTALLING THE UNIT Open the battery cover and insert the battery as illustrated. Connect to a DECT system (see page 12), a mobile phone or a computer as illus trated. (An optional phone cable is required for connection to mobile phones.) Mini USB port for PC connection Place the conference phone in the middle of the table. Place the conference phone at least 20 cm from the users.
Avaya B169 Conference Phone User Guide GENERAL SELECT CONNECTIVITY OPTION The unit is default set for a DECT connection but it is possible to switch between and combine all available connectivity options. Press the key. Select the connection you want and press OK to confirm. The box in front of the selected option is filled in which indicates that this connectivity option can be used for calls. Press the key again to close the connectivity menu. Remove a connectivity option in the same way.
Avaya B169 Conference Phone User Guide GENERAL Using the Avaya as a conference unit When communication software or audio recording software is started on the computer, the Avaya B169 microphone is also activated. OmniSound® is now handling full duplex and echo cancellation. The blue LEDS on the Avaya B169 also light up at the same time. Note that you might need to turn off the automatic audio processing in some VoIP software. The audio processing shall be done by Avaya B169 for best audio quality.
Avaya B169 Conference Phone User Guide GENERAL RECHARGING BATTERIES The Avaya B169 lets you know when the battery’s remaining capacity is less than one hour of talk time. An audible signal is emitted and the LEDs flash three times. The battery recharging symbol on the display screen will also start flashing. Recharge the Avaya B169 by placing it on the charging stand. The battery can also be recharged by plugging the power cable into the Avaya B169.
Avaya B169 Conference Phone User Guide CONNECT TO A DECT SYSTEM Only use Avaya B169 with the Avaya DECT base station. The conference phone and the base station included in the package are already registered to each other. You only need to register if you have purchased several packages and want to register one conference phone to several base stations. REGISTRATION Both the base station and the Avaya B169 have to be put into registration mode.
Avaya B169 Conference Phone User Guide CONNECT TO A DECT SYSTEM The Avaya B169 is now in registration mode and is searching for a base station in registration mode. Wait until you receive confirmation that registration has been completed. (The base station has to be in registration mode.) Registration can be interrupted by pressing . If registration was successful, the word SUCCESS will appear in the display. The Avaya B169 is now ready to use.
Avaya B169 Conference Phone User Guide ANSWERING AND MAKING CALLS ANSWERING CALLS A ring tone is heard and the blue LEDs start flashing. Press to answer. The LEDs show a steady blue light. The duration of the call is shown on the display screen. MAKING CALLS Dial the number. Press . The number is called and the LEDs show a steady blue light. The duration of the call is shown on the display screen. Or: Press . Dial the number. The number is called and the LEDs show a steady blue light.
Avaya B169 Conference Phone User Guide ANSWERING AND MAKING CALLS MAKING THREE-WAY CALLS (DECT) The simplest way to set up a multi-party call is to use the conference guide (see page 19). You can connect another party to an on-going call as follows. During a call, the button acts as Flash/R-pulse, which means it transmits commands to the PBX. This description applies for DECT calls only. Press during a call. The calls is put on hold and a second dialling tone is heard.
Avaya B169 Conference Phone User Guide ANSWERING AND MAKING CALLS Making calls using a mobile phone Press to activate Avaya B169. Dial the number on the mobile phone as you normally would. The Avaya B169 now functions as a speaker and microphone for the mobile phone. The LEDs show a steady blue light. Ending calls End the call on the mobile phone. to inactivate the Avaya B169.
Avaya B169 Conference Phone User Guide DURING A CALL ADJUSTING THE SPEAKER VOLUME Adjust the speaker volume using the buttons and . Adjusting the speaker volume when multiple connections are connected If you have selected multiple connections, you can adjust the volume level for each connection. This is useful if the connections have different volume levels. Press the or key to display the current volume setting. The current main volume appears on the display screen.
Avaya B169 Conference Phone User Guide DURING A CALL SWITCHING CONNECTIONS DURING CALLS Adding a new connection during a call You can add another connection or switch between connection during a call. Press the button during the call. An indicator appears on the display screen in front of the selected connection. Use the arrow buttons to mark the connection you want to activate and confirm your choice by pressing OK. If you selected USB or MOBILE, this connection will open.
Avaya B169 Conference Phone User Guide CONFERENCE GUIDE The conference guide allows you to create 20 conference groups with up to six people in each. You can now call the participants in a meeting by simply pressing a few buttons. You may need to adjust some settings in your Avaya B169 to make it compatible with your PBX. Please turn to page 22 in this user guide for more details. Please note that the conference guide is used for DECT calls.
Avaya B169 Conference Phone User Guide CONFERENCE GUIDE If you don’t get an answer Press if one of the persons you are trying to call does not answer. The conference guide will ask you if you want to redial that person. Either press OK or . If you decide not to redial ( continue to the next person. Press OK to continue and ) you will be asked if you want to end the conference guide or to end the guide.
Avaya B169 Conference Phone User Guide CONFERENCE GUIDE EDITING CONFERENCE GROUPS Select > CONF GUIDE > EDIT GROUP. Here, you can change the name of a conference group, add or delete a person from a group and change a person’s name and phone number. Mark your choice of option in the menu and press OK to confirm. The names of the conference groups are displayed. Mark the group you want to change and press OK to confirm. Mark a person you want to change and press OK to confirm.
Avaya B169 Conference Phone User Guide CONFERENCE GUIDE CONFERENCE GUIDE SETTINGS When a multi-party call is going to be connected, a special signal (called flash or R-pulse) is produced which transmits the command (enquiry, conference and return) to the PBX. It may be necessary to change the type of signal if calls are connected via a PBX. Different PBXs may require different signals. These requirements should be specified in the technical data for the PBX.
Avaya B169 Conference Phone User Guide PHONEBOOK The Avaya B169 has a phonebook that holds up to 200 entries. See page 14 for making calls via the phonebook. Entering text with the keypad Please turn to page 4 for instructions on using the keypad to enter text. SEARCHING FOR CONTACTS The simplest way to search for a contact in the address book is to hold down a number button for two seconds (see page 14). You can also search for a contact via the PHONEBOOK menu.
Avaya B169 Conference Phone User Guide PHONEBOOK DELETING CONTACTS Select > PHONE BOOK > ERASE CONTACT. Mark the contact you want to delete and press OK. Confirm that you really want to delete the contact by pressing OK or cancel the deletion of a contact by pressing . DELETING ALL CONTACTS Select > PHONE BOOK > ERASE ALL. Confirm that you really want to delete all contacts by pressing OK or cancel the deletion of a contact by pressing .
Avaya B169 Conference Phone User Guide RECORDING It is possible to record a phone conference on an SD (Secure Digital) memory card so you can listen to it later on. It is possible to record a call in progress and use the Avaya B169 as a dictaphone. Avaya B169 supports SD and SDHC cards and the recording capacity is 35 hours per GB. A flashing symbol appears on the display screen during recording. A beep is heard every 10 seconds so that other parties in the call know it is being recorded.
Avaya B169 Conference Phone User Guide RECORDING LISTENING TO A RECORDING You can listen to a recorded phone conference on your Avaya B169 or a computer using an SD memory card reader. Recordings are saved in .wav format and can be played back on your choice of media player. Listening to recordings on the Avaya B169: Select > RECORDING > PLAYBACK FILE. Mark the folder you want (date) and press OK to confirm. A list of all recordings for the specified date is displayed.
Avaya B169 Conference Phone User Guide RECORDING MANAGING RECORDINGS Editing the name of a recording The recording is named by default with the time at which the recording started. Select > RECORDING > EDIT FILE. Mark the folder you want and press OK to confirm. Mark the recording to be edited and press OK. Make the change and press OK to confirm. Delete a number or a letter in a name by pressing .
Avaya B169 Conference Phone User Guide SETTINGS DECT Registering with a base station Select > SETTINGS > DECT > REGISTER. The Avaya B169 registration guide starts. See page 12 for a detailed description of the registration process. Deregistering from a base station This option only works with a Avaya DECT base station. Select > SETTINGS > DECT > DE-REGISTER. The Avaya B169 retrieves a list of the handsets that have been registered with that particular Avaya DECT base station.
Avaya B169 Conference Phone User Guide SETTINGS Select Inband DTMF generation Select > SETTINGS > DECT > MULTIKEY DIALING. Multikey dialing means that all DTMF tones are sent as one command using speed-dial instead of one tone for each pressed button. Disable G722 audio codec Select > SETTINGS > DECT > G722. G722 is an audio codec (compression standard) with high quality. Some PBXs don’t support this. APPERANCE Selecting languages Select > SETTINGS > APPERANCE > LANGUAGE.
Avaya B169 Conference Phone User Guide SETTINGS Changing the date Select > SETTINGS > TIME DATE > DATE. Change the flashing figures for the year using the arrow buttons or by entering the figures on the keypad. Press OK to confirm and to continue to the month, and then proceed in the same way for the day. Changing the date format Select > SETTINGS > TIME DATE > DATE FORMAT. Select the preferred date format and press OK to confirm your choice.
Avaya B169 Conference Phone User Guide SETTINGS SLEEP MODE It is possible to deactivate the sleep mode. Select > SETTINGS > SLEEP MODE. SOFTWARE Upgrading This menu option restarts the Avaya B169 in upgrade mode. See page 32. Resetting This resets all settings to the default. Please note that this also deletes all contacts in the phonebook and all groups saved in the conference guide. Select > SETTINGS > FACTORY RESET.
Avaya B169 Conference Phone User Guide UPGRADING SOFTWARE The Avaya B169 is continually being developed with smart features and the software can be upgraded to ensure the unit is always running the latest software version. You will first need to install Avaya Upgrade Utility on your computer before you can upgrade your Avaya B169. Find out more at www.avaya.com/support. INSTALLING AVAYA UPGRADE UTILITY Go to the website www.avaya.com/support. Select “Downloads” from the menu on the left side.
Avaya B169 Conference Phone User Guide TECHNICAL SPECIFICATIONS Size Diameter 240 mm, height 77 mm Weight 1 kg Colour Liquorice black Display screen Illuminated graphics (LCD), 128x64 Keypad Alphanumerical 0–9, *, off, mute, hold, volume up, volume down, 5 buttons for menu navigation, connectivity menu, conference guide Anti-theft protection Kensington security slot Memory Support for SD and SDHC memory cards (Recording capacity 35h/GB) Upgrades The Avaya Upgrade utility upgrades
Avaya B169 Conference Phone User Guide TECHNICAL SPECIFICATIONS Environment Temperature 5°–40°C Relative humidity 20–80% condensation free Recommended acoustic conditions Reverberation period: 0.
