4145ExUserGuide.book Page 1 Wednesday, November 26, 2008 3:32 PM DECT Handset 4145Ex User Guide www.Avaya.com © Avaya Inc.
4145ExUserGuide.book Page 2 Wednesday, November 26, 2008 3:32 PM Congratulations on your new handset Your new handset will provide you with the greatest possible degree of flexibility and mobility due to high battery capacity, practical weight, size and design.
4145ExUserGuide.book Page 3 Wednesday, November 26, 2008 3:32 PM Contents Getting Started . . . . . . . . . . . . . . . . . . 5 Handset information . . . . . . . . . . . . . 5 Label information . . . . . . . . . . . . . . . 7 Battery information . . . . . . . . . . . . . . 7 Installing battery . . . . . . . . . . . . . . . . 8 Charging battery . . . . . . . . . . . . . . . . 9 Checking battery capacity . . . . . . . 11 Battery disposal . . . . . . . . . . . . . . . 12 About your 4145Ex handset . . . . . .
145ExUserGuide.book Page 4 Wednesday, November 26, 2008 3:32 PM Electrical apparatus for potentially explosive atmospheres . . . . . . . . . . . . 48 Notified Body . . . . . . . . . . . . . . . . . 49 Examination Certificate . . . . . . . . . 49 Validity . . . . . . . . . . . . . . . . . . . . . . 49 Quality Assurance . . . . . . . . . . . . . 49 Safe use of the ATEX approved DECT Handset 4145Ex . . . . . . . . . . . . 50 Name and adress of manufacturer .
4145ExUserGuide.book Page 5 Wednesday, November 26, 2008 3:32 PM Getting Started Read all the information in this section before you use your handset. Handset information The DECT Handset 4145Ex is developed for use in potentially explosive working environments, as defined by local fire protection authorities. The handset complies with the ATEX directive 94/9/EC as well as IEC standards. Please refer to “EC Declaration of Conformity” on page 46 for more details.
4145ExUserGuide.book Page 6 Wednesday, November 26, 2008 3:32 PM • Do not charge DECT Handset 4145Ex in a potentially explosive atmosphere. • The AC power adaptor used in connection with the charger must not be connected to a higher voltage than 250V AC. • Use only battery pack N0018955 for battery replacement. • Use only headset part no. 0231 9517 (Polycom (Denmark) part no.) with DECT Handset 4145Ex.
4145ExUserGuide.book Page 7 Wednesday, November 26, 2008 3:32 PM Label information • HW PCS = Hardware version • SW PCS = Software version • 2006 07 = Warranty period • 05W04 = Production date (year 2005, week 4) • SN = Serial number Battery information Read the following information before you handle the batteries: • Do not replace the batteries in potentially explosive environments, such as rooms where flammable liquids or gases are present. • The battery will explode if disposed of in a fire.
4145ExUserGuide.book Page 8 Wednesday, November 26, 2008 3:32 PM Only use battery type N0018955 in the DECT Handset 4145Ex handset. Do not use these batteries with other products. These batteries were designed specifically for use with the DECTHandset 4145Ex handset and the DECT Handset 4145Ex charger ONLY. Improper use of the batteries may result in fire hazard. • Do not do anything that would cause the battery to short circuit.
4145ExUserGuide.book Page 9 Wednesday, November 26, 2008 3:32 PM 3 Place the battery plug in the slot in the battery box. 4 Insert battery with the label readable. 5 Replace the back cover. Charging battery Warning: Do not charge DECT Handset 4145Ex in a potentially explosive atmosphere. Use only the dedicated charger N0018956 (orange) for charging of DECT Handset 4145Ex.
4145ExUserGuide.book Page 10 Wednesday, November 26, 2008 3:32 PM • Place the handset in the charger. For correct charging, be sure the room temperature is between 0°C and 25°C. Do not place the handset in direct sunlight. The battery has a built-in heat sensor which will stop charging if the battery temperature is too high. When charging, the display shows the charging status in line 3. The display goes back to normal mode when fully charged. It will not vibrate. Auto-answer is inactive.
4145ExUserGuide.book Page 11 Wednesday, November 26, 2008 3:32 PM Checking battery capacity In the BATTERY MENU it is possible to see the remaining battery capacity. For reading the correct capacity, the handset has to be removed from the charger for at least one hour. 1 Press MENU ( ) and use the < or > keys to switch to the BATTERY MENU. 2 Press 3 to enter the BATTERY MENU, and see the current status of the battery capacity. 3 Press 3 to return to the menu system, or press MENU ( ) to quit.
4145ExUserGuide.book Page 12 Wednesday, November 26, 2008 3:32 PM Battery disposal Defective batteries must be returned to a collection point for chemical waste disposal. Warning: Nickel metal hydride batteries must be disposed of properly. Do not dispose of the batteries in office or household waste. Nickel metal hydride batteries are recyclable. You can help preserve the environment by returning your unwanted batteries to your nearest recycling center for recycling or proper disposal.
4145ExUserGuide.book Page 13 Wednesday, November 26, 2008 3:32 PM About your 4145Ex handset F A C B C D D G H I H J L J K E A LED Flashes fast when phone is ringing. Flashes at low frequency if messages waiting. Lights constantly when showing CLIP numbers in Redial list. B Volume control Adjusts the handset and ringer volume.
4145ExUserGuide.book Page 14 Wednesday, November 26, 2008 3:32 PM C Display Shows call information, handset status icons, and guides you through option menus. D Headset connector E Microphone F SOS key When activating this key for 3 seconds the handset directly dials a user defined SOS number. Keys G to L activate different functions when your handset is on hook or off hook. On hook: Handset is idle (not in use). Off hook: Handset is active, call or feature in progress.
4145ExUserGuide.book Page 15 Wednesday, November 26, 2008 3:32 PM On hook Read or write messages. (idle) Off hook Recall. (active) L On/Off hook key On hook Turns the handset on. (idle) Off hook Ends an active call. (active) Handset Display There are four lines on your handset display. Display information example JEAN 144 Line 1 Line 2 236 Line Line 33 (((.
4145ExUserGuide.book Page 16 Wednesday, November 26, 2008 3:32 PM • Handset icons: The following icons appear on the fourth line of the display: (((.))) The radio signal icon indicates connection to system. Note: The icon flashes when the system is busy and you will not be able to make or answer calls. The envelope icon indicates a new text message (E2-MAIL). Left and right arrow icons appear on the display when you access Handset option menus. The telephone icon indicates a call is active.
4145ExUserGuide.book Page 17 Wednesday, November 26, 2008 3:32 PM Basic handset options Turning the handset ON/OFF ON Press . When the handset is turned on the radio signal display icon is shown in the lower left corner of the display, if the handset is subscribed to a system (For more information, see “Subscribing to system” on page 18). OFF Press 3 ( ) for 3 seconds.
4145ExUserGuide.book Page 18 Wednesday, November 26, 2008 3:32 PM 3 Use the <> keys to choose between the predefined languages, then press 3 to select the required language. 4 Press MENU ( structure. ) to exit the menu See Figure 1 on page 61. Subscribing to system Before you can use the registered handset it is necessary to subscribe the handset to a base station first. Note: The first handset subscribed to the system is called the Master handset.
4145ExUserGuide.book Page 19 Wednesday, November 26, 2008 3:32 PM 2 Use the <> keys to switch to SUBSCRIPTION CREATE MENU, and then click 3 to subscribe to a new system. 3 Use the <> keys to scroll between the search ID’s of the different systems available. During subscription the handset will search for free positions and perform subscription on the first free position. An alternative position can be choosen using < and >. 4 Enter the AC (if required) using the keyboard, and then press 3.
4145ExUserGuide.book Page 20 Wednesday, November 26, 2008 3:32 PM Subscribing to different systems The handset can be subscribed (connected) to a maximum of 10 different systems. Note: To be able to log on to a system, subscription to the system must be established (For more information, see “Create subscription” on page 18). Auto Login If you want to change to another system automatically, you use the AUTO LOGIN MENU. Note: Auto Login should only be used when systems are separate, with no overlaps.
4145ExUserGuide.book Page 21 Wednesday, November 26, 2008 3:32 PM 2 Use the <> keys to switch to SELECT LOGIN, and then press 3. The actual chosen system is marked with a * or an A (if Auto Login is selected). 3 Press 3- use the <> keys to scroll between the IDs of the different systems to find the system t which you want to connect. Under SELECT LOGIN only subscriptions display. Free positions do not display. 4 Press 3 to confirm.
4145ExUserGuide.book Page 22 Wednesday, November 26, 2008 3:32 PM Remove subscription Subscriptions can be removed from the system in use and from the 9 other systems (if connected). Removing a subscription requires a password. Password is factory set at 0000. If the system in use is removed, it is necessary either to select one of the remaining systems or to subscribe to a new one. If one of the systems not chosen is removed, the handset remains connected to the system in use.
4145ExUserGuide.book Page 23 Wednesday, November 26, 2008 3:32 PM Profile set-up In the following you will find a description of how to set up the profile. 1 Press MENU ( ) to enter the PROFILE SET UP MENU. 2 Press 3. You are now able to switch between the different settings using < or >. 3 Press 3 when you find the setting you wish to change (or see). 4 Change the setting according to your needs, confirm with 3 and you automatically go to the next setting. 5 Press MENU ( profile setup.
4145ExUserGuide.book Page 24 Wednesday, November 26, 2008 3:32 PM AUTO-ANSWER: Can be turned on/off using < and >. Confirm with 3. When turned on, the handset automatically goes off hook when ringing. START VOL: Start volume can be adjusted using < and >. Confirm with 3. OUT OF RANGE: The out of range indication can be turned on/off using < and >. Confirm with 3.
4145ExUserGuide.book Page 25 Wednesday, November 26, 2008 3:32 PM SOS NUMBER: Enter a number to be called when pressing the SOS key. Confirm with 3. Note: If no SOS number is entered, the SOS key is inactive. LANGUAGE: Choose between predefined languages using < and >. Confirm with 3. BACKLIGHT: Can be turned on/off using < and >. Confirm with 3. Refer to “More handset options” on page 31 for more information on the menu.
4145ExUserGuide.book Page 26 Wednesday, November 26, 2008 3:32 PM Making and answering calls The handset must be subscribed and registered to make or answer a call. (For more information, see “Subscribing to system” on page 18). For internal calls, dial the extension number. (Contact your system administrator for a list of extension numbers). For external calls, dial the external code (or line pool code) to access an external line, then dial the external telephone number.
4145ExUserGuide.book Page 27 Wednesday, November 26, 2008 3:32 PM Dial from your phone book 1 Press > ( ) to enter the telephone book. 2 Search for the number either by using the < > -keys, or by pressing the first letter in the name by using the digits 2 – 9. 3 Press . 4 Press again to end the call. Note: For more information on using your phone book, refer to “Using phone book” on page 34. Redial The handset has maximum 10 redial or CLIP (Calling Line Identification Presentation) numbers.
4145ExUserGuide.book Page 28 Wednesday, November 26, 2008 3:32 PM Answering calls When the phone rings, the LED flashes fast and the display shows the CLIP (if presented). If it is an external call (or if no CLIP) the display shows “INCOMING CALL”. To answer a call: • Press to answer a call when your handset rings. To stop the handset ringing without answering the call: • Press and the ring signal is muted. The display shows: »RINGER MUTED« Hold a call 1 While on a call, press R ( ).
4145ExUserGuide.book Page 29 Wednesday, November 26, 2008 3:32 PM Transfer call with announce You can transfer the call to another handset and announce the call to the called party. 1 Press R ( number. ), and dial the new 2 The called party answers and you present the call to the called party. 3 Press to end your call. The call is transferred to the other handset. Note: If the called number does not answer, the original call can be resumed by pressing R ( ) again.
4145ExUserGuide.book Page 30 Wednesday, November 26, 2008 3:32 PM To return to the first call • Press R ( first call. ) again to return to the The second call is automatically put on hold. Mute a call 1 While on a call, press . 2 To cancel mute, press again. Listening to voice messages Note: Only available in systems configured with the possibility of receiving voice messages. The LED flashes at low frequency if you have a voice mail. 1 Press .
4145ExUserGuide.book Page 31 Wednesday, November 26, 2008 3:32 PM More handset options Moving around in the Menu Press MENU ( ) to enter or exit the menu structure. It has to be used if a “NO” or “CLEAR” is wanted in the menu structure. Press 3 to jump to a lower level in the menu. When the lowest menu level is reached, it will store the setting and jump to a higher level. It has to be used if a “YES” is wanted.
4145ExUserGuide.book Page 32 Wednesday, November 26, 2008 3:32 PM MENU REDIAL The handset has maximum 10 redial numbers and 10 Caller IDs placed in the same list. Each number is only represented once. • Press MENU ( ), press > four times from standby text to enter the REDIAL MENU, and then press 3. Repeated presses at < turn backward through the dialled numbers and CLIP numbers (from newest to the oldest). Right arrow moves in the opposite direction.
4145ExUserGuide.book Page 33 Wednesday, November 26, 2008 3:32 PM MENU MESSAGE (Text message) For more information,see “More handset options” on page 31. MENU LOGIN For more information on this menu option, contact your system administrator. Note: The PHONE BOOK MENU, REDIAL MENU and MESSAGE MENU can be accessed directly. The PHONE BOOK MENU by pressing > ( ), the REDIAL MENU by pressing <( ), and the MESSAGE MENU by pressing R ( ).
4145ExUserGuide.book Page 34 Wednesday, November 26, 2008 3:32 PM Using phone book You can store telephone numbers and names in your telephone book. The telephone book can store up to 80 numbers with name. A maximum of 23 digits, including spaces, is allowed for each number. A maximum of 24 digits, including spaces, is allowed for each name. Names are sorted alphabetically starting with their first character.
4145ExUserGuide.book Page 35 Wednesday, November 26, 2008 3:32 PM Storing a number 1 While on hook, press the number to be stored (max. 23 digits), press >, and then press 3. 2 Enter a name (max. 24 digits), and then press 3 to store the number. After storing, the handset will go back to standby mode.
4145ExUserGuide.book Page 36 Wednesday, November 26, 2008 3:32 PM 3 If the display shows “MEMORY FULL”, it is necessary to delete one or more numbers from the telephone book. See Figure 5 on page 65. Storing from Redial/CLIP list 1 While on hook, use the < -key to find the number in the redial/CLIP list to be stored in the telephone book. 2 Press 3, then >, and then press 3 again. 3 Enter a name, and then press 3 to store the redial/CLIP list number in the telephone book.
4145ExUserGuide.book Page 37 Wednesday, November 26, 2008 3:32 PM 4 Press MENU ( ) to exit the telephone book. Note: Viewing and editing the telephone book can also be done while in conversation (off hook) by pressing > ( ). See Figure 6 on page 66. Changing numbers 1 While on hook, press > ( ) to enter the telephone book. 2 Use the < > -keys to find the number to be edited, press 3, press >, then press 3. 3 Edit the number, and then press 3 to store the number.
4145ExUserGuide.book Page 38 Wednesday, November 26, 2008 3:32 PM Deleting numbers 1 While on hook, press > ( ) to enter the telephone book. 2 Use the < > -keys to find the number to be deleted, press 3 twice. See Figure 6 on page 66. Deleting from Redial list • While on hook, press < ( ), then use the < > -keys to find the name/ number to be deleted, and press 3 twice. The name/number is now deleted. If number is stored, it is moved to the telephone book.
4145ExUserGuide.book Page 39 Wednesday, November 26, 2008 3:32 PM • The text message is shown in the display, and when the message is read the envelope display icon will disappear. • If the message contains a callback number, this will be displayed on the bottom line of the display.
4145ExUserGuide.book Page 40 Wednesday, November 26, 2008 3:32 PM 3 Press 3 to read the mail. If the message includes more than 36 letters or digits, the message will run over more than one display screen. Use the < > -keys to scroll between the lines. 4 To see the sender of the mail, press the > -key at the end of the message. 5 To leave the mail, press MENU ( ). Replying a text message 1 While on hook, press R ( press 3.
45ExUserGuide.book Page 41 Wednesday, November 26, 2008 3:32 PM 3 Use the < > -keys to find the delete all message feature, then press 3. All mails are deleted. Deleting a text message 1 While on hook, press R ( press 3. ), then 2 Use the > -key to scroll between the mails, and then press 3 to select a mail. 3 Use the < > -keys to find the delete message feature, then press 3. The mail is deleted. Writing a text message 1 While on hook, press R ( press 3.
4145ExUserGuide.book Page 42 Wednesday, November 26, 2008 3:32 PM Shortcuts ”SILENT”: Press: MENU ( ) followed by #. (No sounds) (Display shows SILENT) ”KEY LOCKED”: Press: MENU ( ) followed by º. (Display shows KEY LOCKED) “PHONE BOOK”: Press > ( hook). ) (in on Name search in telephone book: Press the first letter in name. Store a number: Press > ( number (in on hook). ) after the “REDIAL” and “CLIP”: Press < ( in on hook. “E2-MAIL”: Press R ( ) ) in on hook.
4145ExUserGuide.book Page 43 Wednesday, November 26, 2008 3:32 PM General information Troubleshooting The handset does not ring. Check whether the ringer is SILENT or RINGER VOL. is OFF. The handset cannot find a system ID at “SUBSCRIPTION CREATE”. Check whether the system is set to allow subscriptions. The handset cannot subscribe even if system ID has been found. Check if Authentication Code is necessary. The telephone display icon continues to flash. An error has occurred.
4145ExUserGuide.book Page 44 Wednesday, November 26, 2008 3:32 PM Information Error information Improper function of the handset might be related to the installation of the DMC system or failures related to the main system. Before declaring a handset for repair be sure that the main system is operating properly. Warranty The handset is covered by a normal warranty solution, except the battery. The lifetime of the battery depends on the general use of the handset.
4145ExUserGuide.book Page 45 Wednesday, November 26, 2008 3:32 PM Size and weight Size: 148 x 50 x 28 mm Weight: 130 g incl. battery ± 10 g Capacity Active talking time 15 hours Stand-by time 150 hours Temperature and air pressure Operating temperature: 0-40°C Air pressure: Normal atmosphere condition Charger (orange) The AC power adapter used in connection with the handset charger N0018956 must not be connected to a voltage higher than 250V AC.
4145ExUserGuide.book Page 46 Wednesday, November 26, 2008 3:32 PM EC Declaration of Conformity Manufacturer: Polycom (Denmark) Langmarksvej 34 8700 Horsens Denmark Product DECT Handset 4145Ex ATEX handset Type 0238 02XX Type number XX can vary (numbers and letters) depending on software and design. Telecom requirements The transceivers described above comply with the essential requirements of the R&TTE directive 99/5/ EC if used for the intended purpose.
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4145ExUserGuide.book Page 48 Wednesday, November 26, 2008 3:32 PM Meaning of Conformity For the application of the equipment in areas which have a potentially explosive atmosphere, the manufacturer declares on his own responsibility that under the claimed type of protection the equipment is in conformance with the relevant European harmonized standards. The equipment may only be used under conditions that are mentioned in the ATEX and IEC Type Examination Certificate.
4145ExUserGuide.book Page 49 Wednesday, November 26, 2008 3:32 PM Notified Body Identification number: 0539 Examination Certificate EN: DEMKO 04 ATEX 136204 X IEC: IECEx ULD 04.0001 X Validity This declaration is only valid if accompanied with an EC Type Examination Certificate obtained from a Notified Body or from a competent authority in an EU member state.
4145ExUserGuide.book Page 50 Wednesday, November 26, 2008 3:32 PM Safe use of the ATEX approved DECT Handset 4145Ex For safe use of the ATEX approved DECT Handset 4145EX, remember the following: The DECT Handset 4145Ex is developed for use in potentially explosive working environments, as defined by local fire protection authorities. The handset complies with the ATEX directive 94/9/EC as well as IEC standards.
4145ExUserGuide.book Page 51 Wednesday, November 26, 2008 3:32 PM UK For safe use of Avaya DECT Handset 4145Ex: • In potentially explosive atmosphere areas (as defined by your system management) only ATEX-approved handsets may be used. • The handset may only be used after information from the system manager about safe use. • Follow the instructions for safe use as prescribed. • Do not open the handset in an unsafe area. • Do not charge the batteries in an unsafe area.
4145ExUserGuide.book Page 52 Wednesday, November 26, 2008 3:32 PM FR Pour utiliser en toute sécurité la version ATEX du combiné Avaya DECT Handset 4145Ex, veuillez suivre les instructions suivantes: • Dans les zones à atmosphère potentiellement explosive (telles que définies par le responsable du système), utilisez uniquement des combinés ATEX agréés. • N’utilisez le combiné qu´après avoir reçu les instructions de sécurité du responsable du système. • Suivez scrupuleusement les instructions reçues.
4145ExUserGuide.book Page 53 Wednesday, November 26, 2008 3:32 PM DE Beachten Sie die folgenden Hinweise zur sicheren Verwendung des Avaya DECT Handset 4145Ex: Hiermit erklärt Avaya, dass sich das DECT Handset 4145Ex in Übereinstimmung mit den grundlegenden Anforderungen und den sonstigen einschlägigen Bestimmungen der Richtlinie 1999/5/EG R&TTE befindet, CE gekennzeichnet ist and nach der ATEX Direktive 94/9/EG (Zertifikate DEMKO 04 ATEX 136204 X) geprüft wurde.
4145ExUserGuide.book Page 54 Wednesday, November 26, 2008 3:32 PM • Halten Sie sich strikt an die vorgeschriebenen Anweisungen zur sicheren Verwendung des DECT Handset. • Öffnen Sie das DECT Handset nicht in potenzieller explosiven Bereichen. • Laden Sie das DECT Handset nicht in potenzieller explosiven Bereichen. • Verwenden Sie die vorgeschriebene Tasche in Bereichen mit weniger als 60 % Feuchtigkeit oder wenn Sie Kleidung tragen, die eine elektrostatische Aufladung des DECT Handset hervorrufen kann.
4145ExUserGuide.book Page 55 Wednesday, November 26, 2008 3:32 PM ES Para un uso seguro de la versión ATEX del teléfono Avaya DECT Handset 4145Ex, recuerde lo siguiente: • En zonas potencialmente explosivas (según lo definido por el administrador de su sistema) solamente deberán utilizarse teléfonos aprobados por ATEX.
4145ExUserGuide.book Page 56 Wednesday, November 26, 2008 3:32 PM NL Let voor een veilig gebruik van de ATEX-versie van een Avaya DECT Handset 4145Ex - handset op de volgende punten: • Gebruik in explosiegevaarlijke omgevingen (zoals aanngewezen door uw systeembeheerder) alleen handsets met het ATEX-keurmerk. • U mag de handset alleen gebruiken na een veiligheidsinstructie van de systeembeheerder. • Neem alle veiligheidsvoorschriften in acht • Maak nooit een handset open in een onveilige omgeving.
4145ExUserGuide.book Page 57 Wednesday, November 26, 2008 3:32 PM IT Per un uso sicuro della versione ATEX di un apparecchio Avaya DECT Handset 4145Ex tenere presante i seguenti puni: • In ambienti ad atmosfera potenzialmente esplosiva (come difinito dalla gestione del sistema) si possono usare solo apparecchi approvati ATEX. • L’apparecchio potrà essere utilizzato sola dopo che sono state ricevute informazioni dal gestore del sistema riguardo alla sicurezza d’impiego.
4145ExUserGuide.book Page 58 Wednesday, November 26, 2008 3:32 PM • La riparazione e la manutenzione dei terminali DECT 414Ex possono essere effettuate solo dal produttore.
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4145ExUserGuide.book Page 60 Wednesday, November 26, 2008 3:32 PM II 2G Equipment group II, zone 1 (gas) II 3D Equipment group II, zone 2 (dust) T60ºC Max.
Figure 1 Menu language
Figure 2 Menu profile set-up
Figure 3 Menu structure
Figure 4 Menu mail
Figure 5 Menu phone book - storing a number
Figure 6 Menu phone book - reading, deleting, editing a number
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