Deployment Guide

Avaya Video Conferencing Manager Deployment Guide 85
The confirmation email sent from Avaya Video Conferencing Manager to participants who
are not managed devices indicates the commands available and its usage to the invitees.
The following rules must be observed by invitees who wish to reply:
• The confirmation email includes a conference identifier in the body of the message.
Invitees who reply must include the conference identifier in the reply.
• The reply must be plain text. Other text formats are not supported in this release.
If the reply email is not in the expected format, Avaya Video Conferencing Manager sends
an error email to the invitee with the details of the command. The sender must reply with the
correct syntax to the original meeting confirmation email that has the conference identifier
(and ensure that the conference identifier is included in the reply), not to the error email.
If the call is in progress when an invitee replies with the call@IPaddress command,
Avaya Video Conferencing Manager sends an email to the invitee indicating that the call is in
progress and the schedule cannot be modified. Avaya Video Conferencing Manager ignores
all other commands sent in a reply if the call is in progress.
Avaya Video Conferencing Manager accepts the reservation-request and
video-call commands from the meeting organizer only and ignores a reply that includes
either of these commands if the reply is from any other invitee.
The emails that Avaya Video Conferencing Manager sends to the meeting organizer and to
invitees when this feature is enabled are available on the Microsoft Exchange Settings
page in Avaya Video Conferencing Manager Administrator in the Email Customization
section. The email identifiers are Exchange - Schedule created successfully - message
to organizer (1) and Exchange - Schedule created successfully - message to Invitees
(1). For more information about Avaya Video Conferencing Manager Administrator, refer to
“Using Avaya Video Conferencing Manager Administrator” on page 88.