Deployment Guide

84 Avaya Video Conferencing Manager Deployment Guide
When this feature is enabled and a meeting organizer schedules a video call in Avaya Video
Conferencing Manager through a meeting invitation in Microsoft Outlook, Avaya Video
Conferencing Manager sends a confirmation email to all human participants. The email
includes the conference details: the date and start time of the call, the call reservation type,
and the IP addresses of the video devices that are scheduled to participate in the call. The
email also includes instructions and commands that recipients can use in a reply to the
email to do the following:
• Convert a call from one that is placed automatically by Avaya Video Conferencing
Manager to one that is placed manually by meeting participants. Only the meeting
organizer can reply to the confirmation email with the command
reservation-request in the body of the reply. By default, Avaya Video
Conferencing Manager automatically places a call scheduled through Microsoft Outlook
unless it receives this command from the meeting organizer.
• Convert a call from one that is placed manually by meeting participants to one that is
placed automatically by Avaya Video Conferencing Manager. Only a meeting organizer
can reply to the confirmation email with the command video-call in the body of the
reply.
• Specify the IP address of an external video communications device through which the
invitee wishes to participate in the scheduled call. A meeting invitee can reply to the
confirmation email with the command call@IPaddress, where IPaddress is the IP
address of the external video device to include in the call. Avaya Video Conferencing
Manager adds the device to the scheduled call and notifies the meeting organizer and
all other human invitees of the change to the list of scheduled devices. If the device
does not have an entry in the Avaya Video Conferencing Manager database, Avaya
Video Conferencing Manager adds the device as an external device to its database. The
device appears as an external device on the Devices page. If the device is already a
scheduled participant in the call or a managed device, Avaya Video Conferencing
Manager ignores the command.
Note: Avaya Video Conferencing Manager does not check the validity of the IP
address of an external device that is added to a call through this mechanism.
• Remove an external device that an invitee added to the call with the call@IPaddress
command. A meeting invitee can reply to the confirmation email with the busy
command to remove a device that the invitee added to the call in a previous reply to the
confirmation email. Avaya Video Conferencing Manager removes the external device
from the scheduled call and sends an email to the meeting organizer and all other
human invitees of the change to the list of scheduled devices.