Deployment Guide

Avaya Video Conferencing Manager Deployment Guide 81
If none of the devices that the meeting organizer invites to the call is capable of hosting the
call, Avaya Video Conferencing Manager automatically adds an available MCU to the
schedule and includes the device in the email confirmation that it sends to the meeting
organizer.
Cascading MCUs are not available through Microsoft Outlook. If a meeting organizer in
Microsoft Outlook includes more participating devices than the host device can connect to,
or selects more than one MCU to participate in a call, Avaya Video Conferencing Manager
automatically includes only one MCU and makes the selection based on the MCU affinity of
the participating devices, if assigned, or the MCU with the greatest number of ports. You can
modify a meeting scheduled in Avaya Video Conferencing Manager from Microsoft Outlook
to include cascading MCUs only from the Avaya Video Conferencing Manager Schedule
Call dialog box.
By default, Avaya Video Conferencing Manager automatically places a call scheduled
through Microsoft Outlook. If a call fails, Avaya Video Conferencing Manager sends an error
email to the meeting organizer indicating that the call failed to launch. To enable the meeting
organizer to convert the call to one that is placed manually by the participants, you must
enable the feature described in “Specifying a Preferred Method of Participation” on page 83.
Note: Changes made in Avaya Video Conferencing Manager (such as change of MCU,
bandwidth, or type of call) to a meeting scheduled through Microsoft Outlook are
overwritten by a meeting update that is subsequently sent from Microsoft Outlook.
To schedule a call from Microsoft Outlook, complete the following steps:
1. Create a meeting request in Microsoft Outlook.
2. Add invitees to the request, including the mailboxes for the audio or video
communications systems as Required Attendees. Depending on how your administrator
configured Avaya Video Conferencing Manager, you may need to add the video or voice
communications devices as separate invitees or just the conference rooms in which the
devices reside. Consult your Avaya Video Conferencing Manager administrator if you
are not sure about which option to choose.
If you wish to select an MCU to host a multiway call and an MCU is available for
scheduling in Microsoft Outlook, add an MCU to the meeting request in the same
manner that you add other invitees. Only one MCU is allowed in a call scheduled from
Microsoft Outlook. If you choose more than one, Avaya Video Conferencing Manager
selects an MCU for you and notifies you of the selection in the confirmation email that it
sends when you schedule the call.