Deployment Guide

Avaya Video Conferencing Manager Deployment Guide 75
f. When you are finished viewing or modifying the conflicting events, click Confirm at
the bottom of the Events page to delete or modify the conflicting events and create
the offline event. The device offline event appears on the Events page as a
scheduled event.
Scheduling a Conference in Avaya Video Conferencing Manager
To schedule conferences from Avaya Video Conferencing Manager, follow these steps:
1. Click the Events icon on the navigation bar.
2. Choose Schedule Call from the Actions list.
3. Click Submit. The Schedule Call dialog box appears.
4. Enter the details for the call:
a. Enter a name for the conference so you can identify it in a list of events on the
Events page.
b. Choose the reservation type. Choose Auto Launch to automatically start the call at
the scheduled time, or choose Reservation Only to reserve devices for the call, but
require manual call placement. When reserved, you cannot schedule devices for
maintenance or other purposes.
c. Select the start and end date and time.
d. Select the Auto disconnect check box to end the call automatically when its
scheduled time ends.
e. Select the Alert before termination check box to alert participants of the end of the
call 5 minutes before the call is ended.
5. Add participants to the call:
a. Click Add Device to display a list of managed devices.
b. Add a displayed device by clicking it and clicking the Add button or by
double-clicking the device. You can select multiple devices by Ctrl-clicking or
Shift-clicking additional devices. If you add more than two devices, Avaya Video
Conferencing Manager automatically selects the first multipoint-capable device
added as the host. If you add more devices to the call than the device currently
hosting the call can handle, Avaya Video Conferencing Manager automatically
reconfigures the call with a more capable host. You can also change hosts by
dragging and dropping a participating device on the device currently selected as the
host.