Deployment Guide

Avaya Video Conferencing Manager Deployment Guide 78
Updating a Meeting Request
Observe the following rules if you need to update a meeting request:
• Webmail for Microsoft Outlook 2003. Do not delete all devices from a meeting originally scheduled
through Microsoft Outlook. Doing so does not delete the scheduled call in Avaya Video Conferencing
Manager. Cancel the meeting instead of deleting all the participating devices if your intent is to cancel
the meeting.
• Microsoft Outlook 2007 and 2010. Do not forward a meeting request to devices. Instead, add new
devices to the meeting and send the update to all participants. If you forward a meeting request as a
means to add devices to the scheduled call, Avaya Video Conferencing Manager includes only the
new devices in the scheduled call and removes all other devices.
• Webmail for Microsoft Outlook 2007 and 2010. When adding or deleting participants to a scheduled
call, send the meeting update to all participants when prompted. The default option sends the update
only to affected participants, which results in Avaya Video Conferencing Manager deleting the original
conference participants from the scheduled call.
Specifying a Preferred Method of Participation
If you integrated Microsoft Exchange Server, you can allow participants in video calls scheduled in Avaya
Video Conferencing Manager through Microsoft Outlook to specify an external video communications
device through which they can be reached. By default, this feature is disabled. Consider enabling this
feature if the following conditions exist in your environment:
• Invitees to video meetings in your organization are mobile but have access to video systems.
• You wish to allow invitees to video meetings who are external to your organization to include their
video communications devices as scheduled participants in calls scheduled through Avaya Video
Conferencing Manager.
NOTE Support for specifying a preferred device is available only for video devices.
Enabling this feature also allows meeting organizers to convert a call from one that is placed automatically
by Avaya Video Conferencing Manager to one that participants place manually.
To enable this feature, select Enable participants to select a preferred method of participation on the
Microsoft Exchange Settings page in Avaya Video Conferencing Manager Administrator. Refer to
Microsoft Exchange Server Settings.