Deployment Guide

Avaya Video Conferencing Manager Deployment Guide 29
• Create a user in Google Apps for Avaya Video Conferencing Manager. Refer to the Google Apps
Admin Help for creating a new user. Avaya recommends that you give this user a first and last name
and a username that clearly identifies it as the Avaya Video Conferencing Manager user. Make note of
the username and email address of this user. You will need this information if you choose to configure
Google Calendar integration settings when you install Avaya Video Conferencing Manager or if you
choose to configure these settings in Avaya Video Conferencing Manager Administrator after installing
Avaya Video Conferencing Manager.
NOTE Avaya Video Conferencing Manager does not support single sign on in
Google Apps.
Configuring Google Apps for Use with Avaya Video Conferencing Manager
1. Ensure that you have a calendar resource to associate with each video or voice communications
device, MCU, and on demand conference for scheduling with Google Apps Calender.
You can use an existing conference room resource for devices that reside in the conference room or
create a new resource for each device. Because MCUs reside on the network rather than in a
conference room, ensure that you have a calendar resource for each MCU. For more information
about these deployment options, refer to Hardware and Software Prerequisites. To create a resource
in Google Apps Calendar, refer to the Google Apps Admin Help.
Video recorders only: create only one resource for all recorders. Avaya recommends that you
name this resource to clearly identify it as a generic video conference recorder resource, such as
Record Me or Record this Conference.
Copy and paste each resource’s email address to a separate document and note the managed device
in Avaya Video Conferencing Manager you wish to associate with each resource email address.
2. As the Avaya Video Conferencing Manager user in Google Apps, complete the following steps to
subscribe to each resource’s calendar:
a. In Google Apps, log in to the email account of the Avaya Video Conferencing Manager user.
b. Log in to the calendar account for the Avaya Video Conferencing Manager user.
NOTE You may be prompted to set the time zone if this is the first time this user has
logged in.
c. In the Other calendars section, click the Add link. A menu of options appears.
d. Click Add a coworker’s calendar.
e. In Contact Email, enter the email address of the resource that you wish to associate with a
managed video or voice communications device or MCU in Avaya Video Conferencing Manager.
For example:
[e-mail]
f. Click Add. The resource’s name appears in My calendars.