Deployment Guide

Avaya Video Conferencing Manager Deployment Guide 26
Before you create mailbox resources, consider the following:
• If you selected Option 1: Create a resource mailbox for each conference room and you already have
room mailboxes in Microsoft Exchange for scheduling purposes, begin with step 7 (Exchange Server
2003) or step 6 (Exchange Server 2007/2010).
• To allow meeting participants to add an MCU to a meeting scheduled through Microsoft Outlook, begin
with step 1 to create a mailbox resource for each MCU.
• To allow meeting participants to add a video recorder to a call, start with step 1, but create only one
mailbox resource for all video conference recorders.
Microsoft Exchange Server 2003
If you are using Microsoft Exchange Server 2007 or 2010, refer to Microsoft Exchange Server 2007 and
2010.
Complete the following steps to create mailbox resources:
1. Navigate to Programs->Microsoft Exchange->Active Directory Users and Computers.
2. Create a new user. Right-click the directory icon containing the Active Directory users and select New
Object->User.
3. Enter the Full name and User logon name and click Next.
4. Enter and confirm the user’s password, select Password never expires, and click Next.
5. Select Create an Exchange mailbox and enter an Alias, Server, and Mailbox Store. Click Next.
6. Click Finish.
7. Configure forwarding of the messages sent to this mailbox to include Avaya Video Conferencing
Manager’s listener mailbox.
a. Right-click the user you created in step 2 and select Properties.
b. Click the Exchange General tab of the Properties dialog box.
c. Enter the Mailbox store.
d. Click Delivery Options and select Forward to from the Forwarding address section.
e. Click Modify.
f. In the Enter the object name to select box, enter the mailbox you created for Avaya Video
Conferencing Manager during installation and click OK.
g. Select Deliver message to both forwarding address and mailbox
and click OK.
8. To configure a mailbox to associate with a managed video or voice device, register the mailbox for
Auto Accept Agent to automatically process meeting requests. For more information, refer to the
Registering Mailboxes section of the Microsoft TechNet web site:
http://technet.microsoft.com/en-us/library/bb124104(EXCHG.65).aspx
To configure a mailbox for an MCU or for the video recorder, do not configure the mailbox for Auto
Accept Agent.