Deployment Guide

Avaya Video Conferencing Manager Deployment Guide 25
Option 2: Create a resource mailbox for each device
- Video and voice communications systems. Create a resource mailbox in Microsoft Exchange
Server for each video or voice system managed by Avaya Video Conferencing Manager. Forward
each mailbox to the Avaya Video Conferencing Manager mailbox. In Avaya Video Conferencing
Manager, associate the managed video or voice system with the email address of the mailbox
resource. When Microsoft Outlook users create meeting requests, they add the conference rooms
and the systems located in each room as separate invitees.
- MCUs. Create a resource mailbox in Microsoft Exchange Server for each managed MCU
(including LifeSize Bridge). Forward each MCU mailbox to the Avaya Video Conferencing
Manager mailbox, and associate the MCU with the email address of the mailbox resource for the
MCU.
- On demand conferences. Create a resource mailbox in Microsoft Exchange Server for each on
demand conference. Forward the mailbox to the Avaya Video Conferencing Manager mailbox, and
associate the on demand conference with the email address of the mailbox resource. You must
also register the on demand conference with a LifeSize Bridge. Read more at On Demand
Conferences in LifeSize Bridge.
- Video conference recorders. To allow meeting participants to select a managed video recorder in
a call scheduled through Microsoft Outlook, create only one mailbox resource for all managed
video recorders. Do not associate the email address of this mailbox resource with any device
managed in Avaya Video Conferencing Manager. Instead, Avaya Video Conferencing Manager
automatically selects the video conference recorder to use in the call if the meeting organizer
invites this resource. Enter the recorder resource’s email address in Recorder Email on the Mail
Integration Settings page in Avaya Video Conferencing Manager Administrator and assign
recorder affinity to a video and voice communications device in Avaya Video Conferencing
Manager.
Creating Mailbox Resources in Microsoft Exchange Server
When you create mailbox resources in Microsoft Exchange and register your managed systems with those
mailboxes, Microsoft Outlook users can schedule those devices as required participants or locations in
meeting requests. Those scheduled meetings then appear as scheduled calls within Avaya Video
Conferencing Manager on the Events page. Calls scheduled through Avaya Video Conferencing Manager
also appear as meetings in Microsoft Outlook, thus preventing double booking.
When you schedule an upgrade, a template comparison, or take a communications system offline in Avaya
Video Conferencing Manager, the event is shared with Microsoft Outlook and the device becomes
unavailable for scheduling other events.
Benefits Limitations
Microsoft Outlook users can create meeting requests
with or without voice or video devices as invitees.
Microsoft Outlook users must include both the
conference room and the video or voice device as
invitees to schedule calls.