User manual

Copying a Project URL (page 26)
Permissions (page 130)
Converting Project and Standard Folders
Overview
Site Administrators can save time by converting standard folders to project
folders and vice versa at any level of the tree view hierarchy. For example, if
the contents in a standard folder have grown to a point that it's difficult to
manage, you may want to convert the standard folder to a project folder and
then rename it as needed.
Conversely, it may be that you started with one project folder but the
organization of the project has changed and grown. All you need to do is
convert the project folder to a standard folder and then create a new project
folder and as many standard folders as you need to support the new
organization of your project.
Either way, the ability to convert folders allows you to manage project and
standard folders and quickly reflect the changes and growth of projects in
your organization.
There are a couple of differences between project and standard folders:
■ Project folders come with two separate HTML page options. Administrators
can customize what appears in the Project Info and Directory tabs simply
by assigning the desired URL address. Standard folders do not come with
HTML page options.
■ The project folder right-click menu allows Administrators the option to
notify members by email as changes are made to project assignments or
in the event that members permissions have changed. The standard folder
right-click menu does not offer this administrative option.
NOTE Keep in mind that project and standard folders are automatically sorted
and placed in alphabetical order in the tree view. If you want to reposition a
converted folder, you must rename it alphabetically (first letter of new folder name)
for it to appear where you want it in the hierarchical tree view.
To convert standard and project folders:
1 Use the Project Selection menu to select a project.
2 In the shortcut bar, click Project Files.
48 | Chapter 6 Site and Project Administration