User manual

Distributing documents
Once documents are in the register you can distribute them to project
members.
1 In the Documents tab select the documents that you want to distribute.
A document does not need to be associated with an entry in order to
create a distribution.
2 Click the Distribute button. The New Distribution window is displayed.
3 Select electronic or manual for the distribution type. If you select manual,
Buzzsaw only records the distribution without sending it electronically.
To, CC, Additional Names, and Documents for Distribution are included
in a manual distribution.
4 Click the To and CC buttons to select the members you want to distribute
the files to.
5 Select a Purpose of Issue for the distribution.
6 Add names in the Additional Names field. Email addresses are not
allowed. People listed in the Additional Names field do not receive this
distribution electronically.
7 Click Submit to send the distribution. A confirmation email is sent to
you, the sender. Members on the distribution list receive an email
containing a link to the distribution.
Viewing the distribution history of a document
You can view the distribution history of a document through the Documents
tab. The history shows the distribution date of the document, the purpose
and the distribution number.
Adding revisions
New revisions for a document in the register can be added at any time.
1 From the drop-down filter for a specific document select Add Revision.
2 Click the Browse button and select a file.
3 Edit other details as appropriate.
4 Click Save & Return. You are returned to the Documents tab.
368 | Chapter 25 Document Register