User manual

Copying a Project URL
Rather than tell site and project members how to navigate to a specific project
folder or file you want them to see, you might want to use a simpler method:
the Copy URL command. You can use this feature to email a project URL to
members of your choosing, who can then click the link you provide to navigate
directly to the folder or file you specify.
You can also make project folders or files available to non-members. To
announce to anyone (not just site or project members) that a specific folder
or file is available for viewing, use the Copy Public URL function. By copying
the public URL for a folder or file and pasting it into an email message, you
allow anyone you choose to see project data that has been designated as
publicly accessible. People viewing this data need not provide a username or
password. The permissions to the file or folder is read-only.
NOTE Before using the Copy Public URL function, you first must grant access to
the selected folders and files through the public member function. To see how to
set up public access to project data, see Granting Anonymous Public Access (page
45).
To copy a project URL:
1 In the tree view or details view, select the file or folder you wish to tell
members about. Or use your mouse pointer to select the URL shown in
the browser's Address field.
2 Right-click and select Copy URL from the menu. Or, select Copy URL
from the Edit menu.
3 Create a new email message by clicking the Send Mail toolbar button,
.
4 With your cursor in the body of the email, choose Paste from the Edit
menu in the Mail window.
You can now send the project URL to selected site or project members.
To copy a public URL:
1 In the tree view or details view, select the file or folder you wish to tell
people about — or use your mouse pointer to select the URL shown in
the browser's Address field.
26 | Chapter 4 Getting Started