User manual

9 In the Invitation details, enter a subject for the invitation.
10 Select the date when the intent to bid is due.
11 Select the date when the bid is due.
12 Select a Project Contact and enter contact information for that person.
The people available in the drop-down list are the bid administrators
that were added to the bid management process in the Bid Management
Options.
13 Add a project description and any additional notes.
14 Click the Add Documents and Drawings link if you want to send
supplementary files to the vendors. The Add Documents and Drawings
page is displayed.
15 Select either Local Files or Project Files from the drop-down list.
NOTE If you select a file from your Buzzsaw site a copy of the file is attached
to the package. Thus, if the file on the site changes, the attached file is not
updated.
16 Click the Browse button to navigate to the files that you want to add
to the bid. The files are displayed.
17 Click Save and Continue to move to the next step to the Add New
Bid Package wizard.
18 Select recipients for the invitation.
19 Click the Send Invitation button. The invitation is sent to the vendors.
You can continue adding more bid packages or return to the Bid
Management dashboard.
Creating an invitation to bid
You can create an invitation separately from the Adding a Package wizard.
However, you cannot send an invitation until at least one vendor has been
added to the package.
1 Once a bid package has been created navigate to the Bid Management
dashboard.
2 In the column, Total Invited, click the Create Invitations link. The
Create Bid Invitation page is displayed.
NOTE This method of creating an invitation is only available if you have not
previously created an invitation for this package.
354 | Chapter 24 Bid Management