User manual

See also:
Creating and Sending an Email Message (page 234)
Creating and Sending an Email Message
Creating and sending email messages to other project members is similar to
sending email in Microsoft Outlook. There is one important difference: As
you create and send messages, you can see lists of members for only those
projects to which you are assigned.
1 Click the Send Mail toolbar button,
.
2 The New Message window is displayed. Use this window to address,
compose, and send email messages.
3 Click a recipient type from the following options:
To: Primary recipients of your message
Cc: Carbon-copy; for secondary recipients
Bcc: Blind carbon copy; for secondary recipients not identified to the
other recipients, including those in the Cc list
4 The Select Recipients window is displayed. Use this screen to select the
project and message recipients. Note that
Private and Hidden Groups
(page 128) (non-expandable groups) are automatically placed in the Bcc
field. This prevents the names and email addresses of the private group
members from being exposed to other email recipients.
To select a project:
■ In the Project field of the Select Recipients window, use the
drop-down menu to select the project you want. The member list for
the selected project appears on the left.
NOTE To see the member list that includes all the members on the site,
choose the site name. Remember, you will see the member list for only
the projects you are working on.
To select recipients:
■ Select the member name(s), then click To, Cc, or Bcc.
The selected name(s) are added to the corresponding recipient list
on the right.
234 | Chapter 12 Mail