User manual

Notification Manager
Notifications Overview
The notifications feature allows you to subscribe to a notification for a file,
folder, project, or form log. By subscribing to a file (or project or folder) you
will be alerted via email when a change is made to the file. This enables you to
track changes that are made to files and projects without having to constantly
log into your site. Notifications are for two very specific actions: when a file is
updated, and if subscribing to a project, when a file is added.
You can subscribe to an individual file, folder, project, or form log. By subscribing
to one of these items, you are asking to receive a notification for when that
item is updated. There are limitations on the specific types of
Automatic
Notification File Types
(page 410) and items that you can subscribe to. For
example, you can not subscribe to a link. In order to use Notification Manager
you must at least have the permission of List.
Subscriptions also work for files that are updated via Web Folders. That is, if a
user modifies a file via Web Folders you will receive a notification.
There are two ways to receive a notification:
■ Immediate — An email is sent to you every time a change is made to the
item. Notifications are sent out every ten minutes. This means that if you
upload 100 files to your site and it takes ten minutes for the first 75 to upload,
then the notification that is sent out will notify you that the first 75 files
were changed. Then, in another ten minutes you will receive a second email
notifying you of the changes made to the last 25 files. This method prevents
you from being inundated with 100 single emails.
■ Daily summary — An email is sent to you once a day. This email contains
all the changes made that day to the item that you subscribed to. You can
specify the time of day that you want to receive this email. This is helpful
if for example you are only in the office between the hours of 9 and 11 am.
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