User manual

Updating a File
You can update project and standard folders and their subfolders and files
after you are finished editing them. The updated version is copied from your
local computer back to the Buzzsaw server by using the Update Project
Documents wizard. The wizard automatically launches when you drag an item
to the target folder in Buzzsaw. It then walks you through uploading, starting
a discussion, and notifying key team members that a new item or version is
available.
NOTE The project that you are uploading files to, may have a size limit in place.
This means that if the size limit has been reached you will receive an error message
and you can not upload files until more space is available. To make more space
available, either items need to be deleted or the size limit needs to be increased.
Contact your project or site administrator.
To update a file:
1 In the tree view, select the target folder or file.
2 In the toolbar, click the Update File toolbar button,
. The Update
Project Documents wizard is displayed.
3 Select the folder(s) or file(s) you want to upload to the server. Click
Browse to choose files as needed, then click Next
4 You can add a subject line and a comment, which becomes the first
discussion item for this document. Then click Next.
5 You can send an email notification about this file. To copy the subject
line and comment from the previous screen into the email, click Copy
comment. To select an email recipient from the list of project members,
click To.
6 To add the item, click Finish. This also adds the comment and sends the
email notification. (You can click Finish at any time to copy the file to
your site without adding comments or email.)
NOTE You can use drag-and-drop or Cut/Copy/Paste to update a folder or file in
your site. If an item with the same name exists in the folder on the site it is assumed
that you want to update the existing item and you are prompted to update the
file (a new version is created), update all, skip, or skip all (which cancels the upload
process). When you use Cut/Copy/Paste to add or update documents they are
not locked.
192 | Chapter 9 Files