User manual

that you assign a form to a private or hidden group. Doing so exposes the
names and email addresses of private or hidden group members in the routing
tab of forms and in various dashboards. When a private or hidden group is
added to a discussion only the group name is displayed in the participants
field.
Limitations of Using Private and Hidden Groups
While a private or hidden group can be an effective way of maintaining
confidentiality, there are limitations. The member names of a private or hidden
group do appear in certain places across the site (such as a document's author).
In order to maintain confidentiality within the private or hidden group, you
must give each member deposit permission. In this way, when a document
is added to a project, the private or hidden group members can not see the
document or the author. The author's name can be seen by members who are
not in the private or hidden group.
It is also recommended that you do not assign a form to a private or hidden
group. Doing so exposes the names and email addresses of private or hidden
group members in email notifications. Forms can only be assigned to hidden
groups by administrators of the project containing the form log.
See also:
Creating a Group (page 102)
Permissions (page 130)
Groups Tab (page 61)
Permissions
Permission Levels
An important feature of Buzzsaw is the capability to assign permission levels.
Permission to a project or individual file can be assigned to individual members
or more broadly through group membership. By thinking ahead about the
level of access project members should have to each project, folder, and file,
you can save time when making permission-level changes.
130 | Chapter 6 Site and Project Administration