User manual

In a site level, private or hidden group the members can only be seen by site
administrators and the owner of the group. In a project level private or hidden
group the members can be seen by the site administrators, groups owners,
and project administrators with access to that project. Private and hidden
groups are distinguished from general groups by a different icon. A private or
hidden group cannot be expanded unless you are the owner of the group or
are a site administrator. For more limitations to using a private or hidden
group, see
Limitations of Using Private and Hidden Groups (page 130).
Open group — the group and its members can be seen by everyone
who has access to the same projects.
Private group — the group can be seen by everyone. However the
members of the group can only be seen by site administrators, the group
owner, and project administrators associated with that project (if a project
level group).
Hidden group — the group and its members cannot be seen by anyone
except site administrators, the group owner, and project administrators
associated with that project (if a project level group).
In a private or hidden group, members of the group cannot see each other's
name or contact information. Private and hidden groups can be created by
site administrators and project administrators (who have the privilege to create
members and groups). Project administrators can edit and delete groups that
have been defined for thier project. Group owners can edit and delete groups
that they own. Site administrators can edit and delete all groups.
When used in conjunction with the deposit permission, a private or hidden
group is useful if you want members to be able to update project files but you
don't want them to see who else is updating documents. For example, if you
are asking members to bid on a project, you want them to be able to add a
document detailing their bid, but you don't want them to see who the other
bidders are, or their contact information. Thus, creating a private or hidden
group, used in conjunction with the deposit permission, allows you to do this.
Private or hidden group members can add a document to the project, but they
can't see other documents in the project nor can they see who the other
members in the group are. Note that they can still see other project members,
but not the other members of the private or hidden group. For more
information about how to create a private or hidden group, see
Creating a
Group
(page 102).
When sending email through Buzzsaw, a private or hidden group is
automatically placed in the BCC field. This prevents the names and email
addresses from being exposed to other mail recipients. It is not recommended
Site and Project Administration | 129