User manual

Permissions
A member can have multiple permissions to one project (or folder or file) if
he or she is given access to an item as an individual and as a group member.
This can occur if the member is given permission to the project as an individual
with one permission level, and as a member of a group that has a different
permission level. This results in members having “assigned” permission and
“actual” access to a project.
■ Assigned permission — refers to the permission level that was assigned
to a member as an individual member.
■ Actual access — refers to the highest permission by which the member
can access an item (file, folder, or project). This permission can be derived
from either a group membership, or an individual project membership.
The highest permission that has been assigned to the member, regardless of
whether it was assigned at the group or individual level, is how the member
accesses an item.
For example, Jane Smith is a member of Group 1. Jane and Group 1 have
access to Project A. Jane had access to Project A, with View permission before
she was added to Group 1. Group 1 has the permission of Edit to Project A.
Because Edit is a higher level of access than View, Jane can now access Project
A with Edit permission.
The exception to this rule is if a member is assigned No Access as an individual
or as a group member. No Access overrides all other permission levels. Thus,
in the example above, if Jane was assigned View as an individual and No
Access as a group member, she would not be able to access Project A.
You can view a member's assigned or actual permission level in the Project
Administration Members tab:
1 Select a project in the tree view. Right-click and choose Properties.
2 Click the Members tab.
3 Select either display option, Assigned Permissions or Actual Access. The
values in the Permission column may change depending on how the
member is able to access the project.
NOTE The Membership column lists all of the ways a member can access a
project. It lists access via individual membership and group memberships.
The method by which the member's actual access is derived from appears
first in the Membership column. Thus, if a member's actual access is Edit
through a group membership, then the group name is listed first, followed
by the project membership.
112 | Chapter 6 Site and Project Administration