2011

1 Click Reports tab ➤ Miscellaneous panel ➤ Report Format Setup.
NOTE You can also open this dialog box by clicking Format File Setup on
the
Automatic Report Selection on page 1497 dialog box.
2 Select which report to generate a format file for or open an existing format
file.
3 Specify any report options (if applicable).
4 Select installation or location codes to extract (if applicable).
5 (Optional) Select to add special break values to the page header. Selecting
a special break of Installation/Location, displays the values for these
devices in the report section header.
6 Sort or format the data before saving the format file.
TIP If you are going to use the format file in automatic reports you should
define either the Save Report to File options and/or Put on Drawing options
since the reports are not displayed in the Report Generator dialog box.
■ Save Report to File: Saves the report to a file. Select the type of output
file from the Save Report to File dialog box. You can define multiple
file outputs. Choose from: ASCII report, Comma Delimited, Excel
spreadsheet, Access database, and XML format.
■ Change Report Fields: Changes which data fields are reported and
the order in which they appear. You can change the justification of
any column and the column label. The Description field can be
multi-lined. If you include the Description field in your report, you
choose which lines make up this field. Switch on and off the specific
fields to define the Description.
■ Put on Drawing: Opens the
Table Generation Setup on page 1318 dialog
box for specifying how to display your report as a table on your
drawing.
■ Sort Fields: Controls the sorting order of fields in the report.
7 Save the format file for later retrieval and usage when generating reports.
Overview of format files | 1443