® TELL ME MORE Education Tutor Tools User Guide Copyright 2003 Auralog S.A.
® TELL ME MORE Education Tutor Tools Contents INTRODUCTION ...............................................................................................................................................................4 Documentation ..........................................................................................................................................................4 DISCOVER TUTOR TOOLS...................................................................................................
® TELL ME MORE Education Tutor Tools To transfer an options file from a folder to students ...............................................................................................40 TO PRINT THE LINGUISTIC AND PEDAGOGICAL CONTENT ...............................................................................................41 To add a selection....................................................................................................................................................
® TELL ME MORE Education Tutor Tools Introduction Tutor Tools enables Tutors to: § § § § § communicate with students (answer their questions, send Learning Paths, results, files, etc.); analyse students’ work; create, if they have the access rights, Learning Paths (personalised language-learning units in TELL ME MORE®); modify each student’s TELL ME MORE® user options; print the linguistic and pedagogical content of TELL ME MORE®. Documentation Various documents (*.
® Tutor Tools TELL ME MORE Education DISCOVER TUTOR TOOLS To run Tutor Tools Ø Go into the Start menu. Ø Select Programs. Ø Select the program group TELL ME MORE® Education\Applications, then Tutor Tools. Ø Enter your user name and password defined during the creation of your account in Admin Tools (the allocation of a password is optional). Confirm by clicking on the green tick. Ø To navigate within Tutor Tools Tutor Tools comprises three folders: Tutor, Student and Tools.
® Tutor Tools TELL ME MORE Education To find a student in the database, you can define your selection criteria using the filter which allows you to search according to: § student group; § language group; § ID, surname or name. Ø Select the student from the list and confirm by clicking on the green tick. The Student folder is inserted into the folder menu between the Tutor and Tools folders.
® Tutor Tools TELL ME MORE Education The STUDENT folder Remember! To open the Student folder, you must first access a student account or reply to a student’s message from the Tutor Inbox. To select a student, refer to the introduction of the To navigate within Tutor Tools section. This folder contains five functions: Ø Student file This function allows you to view student information and the student’s TELL ME MORE® user options.
® Tutor Tools TELL ME MORE Education THE TUTOR FOLDER This folder allows you to organise all messages sent and received. You can: § receive messages sent by your students and reply to them; § send a message to one or more students at the same time; § view the mailbox history. Inbox To access the Inbox Ø Click on the Tutor folder and select the function Inbox.
® Tutor Tools TELL ME MORE Education To transfer a message to another Tutor Ø From the list, click on the message you want to transfer. Ø Click on the icon Send the message to another recipient another recipient. Ø Select the Tutor you want to transfer the message to. Ø Confirm by clicking on the green tick. Ø You can also add a comment to the message (optional). Ø Confirm by clicking on the green tick. or select the menu Inbox/Send the message to The message will disappear from the Inbox.
® Tutor Tools TELL ME MORE Education Send a message Ø Select the function Send a message in the Tutor folder. Using this function, you can send messages to students. The message can be, for example: § administrative in nature and addressed to a student group (e.g. “Don’t forget to finish your Path before October 15th so I can evaluate your work.”); § linguistic in nature and addressed to students in the same language group (e.g. “The higher level for German is now available.
® Tutor Tools TELL ME MORE Education The names of the students selected will be displayed in the Recipients window. To type and send the message Ø Enter the message in the Message window. A certain number of functions allow you to modify the style of your message (i.e. font size and colour, bold type, italics, underlined). You can also copy and paste text by right-clicking on the mouse.
® Tutor Tools TELL ME MORE Education Mailbox history Ø Select the function Mailbox history in the Tutor folder. From this window, you can: § view all messages (sent and received); § respond again to a message already stored in the mailbox archive; § remove messages. To view the messages Ø Select the type of message you want to view from the drop-down menu (All messages, Messages received or Messages sent).
® Tutor Tools TELL ME MORE Education To remove a message Ø Select the message you want to remove. Ø Click on the icon Remove the selected message(s) message(s). or select the menu History/Remove the selected A message will ask you to confirm the removal of the messages. By clicking on the green tick, you will delete the message from the Mailbox history. Copyright 2003 Auralog S.A.
® Tutor Tools TELL ME MORE Education THE STUDENT FOLDER The role of a Tutor is to track, help and advise one or more students. To personalise the student tracking, a Tutor needs to know the student’s ability level and all corresponding information (e.g. the student’s TELL ME MORE® user options, the Learning Paths to which they have access, the amount of time they have been studying, etc.
® Tutor Tools TELL ME MORE Education Student file Ø Select the function Student file in the Student folder. This allows you to view information about a particular student and their TELL ME MORE® user options.
® TELL ME MORE Education Tutor Tools Ø To modify a parameter, click in the Value column of the corresponding line and select the new value from the drop-down menu or type it in. To know more about the options, refer to the Options Manager section of the The Tools Folder chapter. Ø Click on the icon Update the options file to transfer the modifications of the options to the student’s folder (the modifications will be applicable the next time the student uses TELL ME MORE®).
® Tutor Tools TELL ME MORE Education Note: You cannot add a Learning Path to a student’s folder if the student is not learning the language concerned.
® Tutor Tools TELL ME MORE Education Student tracking Ø Select the function Student tracking in the Student folder. You can track the progress of a student by study session or even exercise by exercise. The results are displayed in two ways: § by ‘Overview’ or by study session, with the Progress Chart and Breakdown tabs. § by study session only, with the Detailed record tab. To view the results by Overview or study session Ø First select the lesson language and then the Learning Mode.
® Tutor Tools TELL ME MORE Education You can also view the results in the form of horizontal bar charts by clicking on the Breakdown tab. The following details will be displayed for each lesson and activity: § the percentage of exercises completed; § the percentage of exercises completed successfully; § the score (the number of exercises completed successfully); § the length of time taken to complete the activity. Note: The table displayed depends on the lesson/activity combination selected.
® TELL ME MORE Education Tutor Tools Example of a Learning Path Breakdown (from the Guided Mode) in HTML format: To view the detailed tracking The Detailed record tab enables you to view the detailed tracking (i.e. exercise by exercise), but is only accessible if a precise date has been specified. When a date has been chosen, the Detailed record tab is added to the two existing tabs (i.e. the Progress Chart and Breakdown tabs). Ø Select a lesson. Ø Select an activity or All activities.
® Tutor Tools TELL ME MORE Education Explanation of the columns on the Detailed record tab COLUMN TITLE Time Activity Description Level Result EXPLANATION Time at which the student finished or checked the exercise. Name of the activity which the exercise belongs to. First element attempted in the exercise (e.g. first question of the Dialogue, first phrase of the Dictation).
® TELL ME MORE Education § Tutor Tools The right side of the window contains the student’s answers. You can compare the student’s answer to the correct solution, allowing you to see any errors made. These details allow you to evaluate student’s work and, if necessary, send them a Learning Path which better corresponds to their ability level and needs. Copyright 2003 Auralog S.A.
® Tutor Tools TELL ME MORE Education Audio recordings Caution! This function is only accessible if the student’s Backup recordings option has been activated. For more details about this option, refer to the Student file/The Options tab section. Ø Select the function Audio recordings in the Student folder. This function enables you to listen to a student’s audio recordings (made while working on the Dialogue and Pronunciation activities) and evaluate their oral expression skills.
® Tutor Tools TELL ME MORE Education Reply to student/Send a message Ø Select the function Reply to student in the Student folder. This function allows you to reply to a student’s message and also add attachments (e.g. options files, Paths). If the student message contains attachments, the icon which can be saved if required. appears. Click on the icon to view the list of attachments, To write a reply to a student’s message Ø Place the cursor in the Reply window and enter your reply.
® Tutor Tools TELL ME MORE Education Ø Click on the icon Attach a new element attachment you can add. Ø Select the type of attachment you want to add, then the specific element itself. To attach a Learning Path, refer to the To attach a Learning Path section. Ø Confirm by clicking on the green tick. : a drop-down menu will open displaying the various types of Caution! Learning Paths and options files are not sent in the form of attachments.
® Tutor Tools TELL ME MORE Education History Ø Select the function History in the Student folder. Ø Select the element whose history you want to view from the drop-down menu. This window allows you to view: § all messages exchanged with a student. You can subsequently sort the messages by type (Messages received or Messages sent), then by lesson language; § Tutor comments. Ø Select a line to display the selected element’s contents. To add a comment Ø Click on the icon Add a comment .
® Tutor Tools TELL ME MORE Education Ø Select the lesson language if the comment only applies to one lesson language. If not, select All languages. Ø By default, the comment can be viewed by all Tutors. If you want the comment to remain confidential, remove the tick from the Visible to all Tutors box by clicking on it. Ø Enter the text. A certain number of icons allow you to modify the style of your message.
® Tutor Tools TELL ME MORE Education THE TOOLS FOLDER Access to the three Tools available (Learning Paths, Options Manager and Content Printout) is dependent on the access rights defined in Admin Tools when your account was created. Learning Paths Ø Select the function Learning Paths in the Tools folder. A Learning Path is made up of a combination of lessons and activities. You can: § create a Learning Path; § open/modify a Learning Path.
® Tutor Tools TELL ME MORE Education To create a Learning Path You can create a Learning Path in order to tailor a study programme for an individual student by selecting the lesson and activities suited to their needs and abilities. Ø Click on the icon Create a Learning Path . To define a Learning Path’s general information Ø Select the lesson language from the drop-down menu. Note: You only have access to the lesson language(s) you teach and the content therein which is accessible (i.e.
® Tutor Tools TELL ME MORE Education To translate the title and add a Learning Path description Note: By default, the Learning Path title is in the interface language in TELL ME MORE®. If this title does not exist in that particular language, the title displayed will be the same as that entered in the Title field on the Information tab. You can translate the Learning Path title into different languages.
® Tutor Tools TELL ME MORE Education You can choose either: § the lesson activities: select the Linked to a lesson option, then the lesson itself; § the cultural activities: select Not linked to a lesson option, then the level (if several levels are available). Ø Tick the Name box (by clicking on it) if you want to modify the activity group name. Ø Click on the icon Add a new activity .
® Tutor Tools TELL ME MORE Education (1) To modify the activity options To know more about the options, refer to the table in the Options Manager/To create an options file section. Ø Click on the Value field, then select the new value. (2) To select the exercises Ø Click on the Exercises tab. By default, all the exercises available for the lesson activity or the level selected are displayed.
® Tutor Tools TELL ME MORE Education Ø Select the deleted exercise(s) you want to add, then confirm by clicking on the green tick. If you put the same activity into a Path activity group twice and you want to reuse the exercises already selected, you must remove the tick from the Hide the exercises already added box. Note: If you want to add all the exercises again, click on the icon Select all , then confirm by clicking on the green tick.
® Tutor Tools TELL ME MORE Education To transfer a Learning Path from a folder to students Once a Learning Path has been selected or created, you can transfer it to one or more students. If the Learning Path has recently been created, it must be saved before being sent. For more details, refer to the To save a Learning Path section.
® Tutor Tools TELL ME MORE Education Ø Select the folder in which you want to save the Learning Path. You have two choices: - to save it in the Personal folder: which contains the Paths you have created and to which only you have access; - to save it in the Shared folder: which contains all the Paths available to all Tutors on the network (standard Learning Paths, Educational Paths and Paths created and saved in the Shared folder).
® TELL ME MORE Education Tutor Tools You can then: § add an activity group; § modify an activity group; § remove one or more activity groups; § move an activity group up or down. (1) To add an activity group Ø Click on the icon Add an activity group . To know more about this, refer to the To create a Learning Path/To define activity groups section. (2) To modify an activity group Ø Select the activity group you want to modify, then click on Modify the activity group .
® Tutor Tools TELL ME MORE Education Options Manager Ø Select the function Options Manager in the Tools folder. This function enables the creation of various options files that you can transfer directly to students or attach to messages. To open an options file Ø Click on the icon Open an options file Ø Select the required options file and click on Open. or select the menu Options/Open an options file. The options file will be displayed. You can then transfer or modify it.
® Tutor Tools TELL ME MORE Education The table below provides details on each option. Parameter Student Tracking Manager Explanation Number of days for which the detailed tracking of a student is kept. Audio Recordings Tracking Manager (local only) Saves student audio recordings made for Backup recordings the Pronunciation and Dialogue activities. Compresses the audio recording file (to the Compress recordings detriment of the sound quality).
® Tutor Tools TELL ME MORE Education using the Find out more about a word function. Choice of mode to work on the Dialogue Dialogue: mode activity. Number of incorrect answers displayed in Comprehension dialogue: number of incorrect answers the Comprehension dialogue. Picture/Word Association: display Display the various possible answers in this words activity. Picture/Word Association: number of incorrect answers Crossword Puzzles: grid size Number of incorrect answers displayed.
® Tutor Tools TELL ME MORE Education To save an options file Ø Click on the icon Save options file required. Ø Enter a name for the options file and click on Save (the file has the extension .ini). or select the menu Options/Save options file having chosen the values To transfer an options file from a folder to students Ø Open the options file you want to transfer (refer to the To open an options file section).
® Tutor Tools TELL ME MORE Education To print the linguistic and pedagogical content Ø Select the function Content Printout in the Tools folder. Content Printout enables you to select all or part of the linguistic and pedagogical content of TELL ME MORE® and print it. You can, for example: § print the activities without the answers, allowing students to complete the activities on paper; § print the contents of the Glossary and Grammar to act as support materials.
® Tutor Tools TELL ME MORE Education Content type: Activity Ø Select an activity from the drop-down menu (the selection will take the name of the activity selected). Ø Click on the icon Add a selection Ø Select the lesson(s) whose activities you want to print, then confirm by clicking on the green tick. . To select the print options for each of the activities, refer to the To define the print options section. You can modify the selection at any time by changing, moving or removing activities.
® Tutor Tools TELL ME MORE Education Content type: Lesson Ø Select the lesson concerned from the drop-down menu (the selection will take the name of the lesson selected). Ø Click on the icon Add a selection Ø Select the activity or activities you want to print from the selected lesson, then confirm by clicking on the green tick. . To select the print options for each of the activities, refer to the To define the print options section.
® Tutor Tools TELL ME MORE Education Content type: Culture Ø Click on the icon Add a selection Ø Select the activity or activities you want to print, then confirm by clicking on the green tick. . To select the print options for each of the activities, refer to the To define the print options section. You can modify the selection at any time by changing, moving or removing activities. Copyright 2003 Auralog S.A.
® Tutor Tools TELL ME MORE Education To define the print options If you have selected the content type Activity, the options are defined for all lessons selected. If you have selected the Content type Lesson or Culture, the options are defined for the activity selected. Ø For each activity, tick the boxes (by clicking on them) on the right side of the screen, according to the options available (General Options and Specific Options) and the content you want to print.
® Tutor Tools TELL ME MORE Education Print options by activity Activity Word Association Options Print the solutions Picture/Word Association Print the solutions Grammar Practice Print the solutions Print the grammar links Text Transformation Print the solutions Print the grammar links Dialogue Print the solutions Print the translations + choose translation language Specific Options: Comprehension/Expression Dictation Print the solutions Print the grammar links Sentence Practice Print the so
® Tutor Tools TELL ME MORE Education To print selections Before printing, you can: § open a print preview of the document created by clicking on the icon Print preview in the toolbar. The print preview includes all the selections; in § check and modify the layout (definition of the top/bottom/left/right margins) by clicking on the icon Layout the toolbar. Ø Click on the icon Print . To save or open selections files This function enables you to save ready-to-print selections files.
® Tutor Tools TELL ME MORE Education TECHNICAL SUPPORT If you have difficulty using Tutor Tools: § refer to the regularly-updated FAQ (Frequently Asked Questions) and technical information on Auralog’s website at www.auralog.com; § contact your supplier or Auralog’s technical support team who will help you find a solution. AURALOG 6 rue Jean-Pierre Timbaud 78180 Montigny-le-Bretonneux France Tel. +33 (0)1 30 07 12 12 Fax. +33 (0)1 30 07 12 01 www.auralog.com Technical support Tel.
