Service manual

STP 11-25R13-SM-TG
3 - 94
MAINTAIN A HAND RECEIPT ACCOUNT
113-631-6011
Conditions: In a tactical or garrison environment, given DA Form 2062/DA Form 2062-E, authorization
documents, DA Form 3161 (or DD Form 1348-1/DD Form 1348-1A), DD Form 1150, AR 25-400-2, DA
Form 2407, DA Pam 710-2-1, and automated property book system.
Standards: The standards are met when each hand receipt, annex, subhand receipt, and change
document are maintained without error.
Performance Measures Results
1. Keep your hand receipt current. P F
2. Account for all of your items on a primary hand receipt (or subhand receipt when
necessary).
P F
3. Verify quantities and serial numbers before signing the hand receipt. P F
4. Annotate your hand receipt with the location or subhand receipt number next to each
item listed.
P F
5. Do not loan property to another organization, unless approved by your PBO or
commander.
P F
6. Randomly spot-check the location and the physical condition of your property between
inventories.
P F
7. Turn in items no longer needed or request disposition from the PBO. P F
8. Keep copies of your turn-in and issue documents until they have been posted to your
hand receipt.
P F
NOTE: Destroy all hand receipt transactions during the hand receipt update process, once
you have verified the posting of transactions.
9. Ensure change documents are posted to your hand receipt at least every six months. P F
10. Maintain a current copy of all memos documenting the results of the inventories of your
SHRHs.
P F
11. Frequently remind SHRHs of their responsibility to safeguard their property. P F
12. Ensure that your SHRHs clear their subhand receipts before leaving the unit. P F
13. Store your equipment in a secure area. P F
a. Report any indications of theft or break-in and any circumstances that make it
impossible to secure your property from loss or theft to your supervisor, unit
commander, or first sergeant.
P F
b. Report damaged or missing items promptly. P F
14. To protect the property you signed for when you go on leave or TDY (for more than 30
days), have a temporary hand receipt holder assume your hand receipt during that
time. Do a joint inventory before departing and again upon returning.
P F
15. Clear your hand receipt or transfer your property responsibility to your successor before
leaving your unit. Obtain a signed receipt.
P F
16. Update SHRHs before the PBO updates the Master Hand Receipt. P F