Specifications

GENERAL CONDITIONS
1. Method of Award:
The County reserves the right to award the
contract(s) to the bidder(s) that the County
deems to offer the lowest responsive and
responsible bid(s). The County has the sole
discretion and reserves the right to cancel this
bid, reject any/all bids, to waive any/all
informalities and/or irregularities, or to re-
advertise with either the identical or revised
specifications if it is deemed to be in the best
interest of the County to do so. The County
guarantees no minimum or maximum
contract(s) as a result of award of this bid.
2. Contract Extension:
The County reserves the right to allow all
municipal, school districts, and not for profit
organizations authorized under the General
Municipal Laws of New York State to purchase
any goods and/or services awarded as a result of
this bid in accordance with the latest
amendments to the New York State General
Municipal Law 100 through 104. However, it is
understood that the extension of such contracts
are at the discretion of the vendor and the
vendor is only bound to the contract(s) between
the vendor and the County.
3. Environmentally Preferable Products:
Environmentally preferable products are those
that have a lesser or reduced effect on human
health and the environment when compared
with competing products that serve the same
purpose. This comparison may consider raw
materials acquisition, production,
manufacturing, packaging, distribution, reuse,
operation, maintenance, or disposal of the
product. Bidders able to supply products
containing recycled and environmentally
preferable materials that meet or exceed the
specifications and performance requirements
are encouraged to offer them in bids and
proposals.
4. Qualification of Bidder:
Bids will only be accepted from established
manufacturers or their authorized dealers. In
the event a dealer submits a bid, the dealer shall
guarantee that they are an authorized dealer of
the manufacturer and the manufacturer has
agreed to supply the dealer with the
product/equipment offered in the bid.
5. Bidder Responsibility:
The bidder, by submitting a bid, represents that:
A. The bidder has read and understands the
specifications in their entirety and that the
bid is made in accordance therewith, and;
B. The bidder possesses the capabilities,
resources, and personnel necessary to
provide efficient and successful service to
the County, and;
C. The bidder will be held responsible for any
and all discrepancies, errors, etc., in the
discounts or rebates which are discovered
during the contract term or up to and
including three (3) fiscal years following the
County’s annual audit.
6. Guarantee:
The bidder shall guarantee that the product(s) or
equipment provided is standard new products or
equipment (unless otherwise requested), latest
model of regular stock product and in current
production. Replacement parts shall be easily
obtained and that no attachment or part (if
applicable) has been substituted or applied
contrary to the manufacturer’s
recommendations and standard practice. Every
product delivered shall be guaranteed against
faulty material and workmanship for the term of
the contract. If during this period such faults
develop, the product(s) shall be replaced at no
cost to the County.
7. Term of Contract:
Unless otherwise specified, any contract
resulting from this bid shall be for one year with
the option to renew for up to three (3) additional
twelve (12) month periods by mutual agreement
in accordance with the terms of the contract.
8. Award of Bid:
The award, if any, will be made within forty-five
(45) calendar days of opening date. No bidder
may withdraw their bid within thirty (30) days
after the bids are due, however, bids may be
withdrawn at any time prior to the bid due date
and opening. Notice of award will be sent to all
successful bidders. Unsuccessful bidders shall
not be notified.