Specifications

9. The following forms are to be submitted with the bid package:
A. Tompkins County bid form, filled out in its entirety
B. Non-Collusive Affidavit, signed and dated
C. Insurance Certificate, completed and signed by insurance agent
D. Anti-Discrimination Clause, signed and dated
E. References as indicated in the bid specifications
F. W-9 Request for Taxpayer Identification Number and Certification
G. Bid Sign-Off Sheet, filled out in its entirety
H. Any other information required in the bid specifications
Under no circumstances is it necessary to return the technical specifications with the bid. The bidder
should retain them for their records.
10. Bidders submitting a bid will be supplied with a copy of the bid tabulation, upon request, with the bid
award information as soon as they become available.
11. Failure to submit any of the above data may result in the rejection of the bid as non-responsive.
Furthermore, the County reserves the right to require the vendor to supply any additional information
it deems necessary to determine the successful responsive/responsible vendor and further to waive any
minor informalities it deems to be in its best interest.
12. All bids submitted to Tompkins County become the property of Tompkins County and are subject to
Public Information Policy. Any confidential information, such as a company’s financial status, if
required by the specifications, shall be submitted in a separate sealed envelope with the word
“CONFIDENTIAL” on the outside.
13. The apparent silence of the specifications as to any details or the omission from it of a detailed
description concerning any point shall be interpreted as meaning that only the best commercial
practices are to prevail and that only materials and workmanship of first quality are to be used,
specified or accepted.
14. Tompkins County reserves the right to consider a bid “incomplete” or “non-responsive” if it is not
submitted in accordance with the provision of the specifications, or to waive informalities in any bid as
received. The County also reserves the right to reject any and all bids that do not prove to be in the best
interest of the County without cause.