Specifications

1
Annexure-XII
TERMS AND CONDITIONS OF PURCHASE ORDER.
1. F.O.R/ EX-GODOWN RATE
The rates are F.O.R destination.
2. DELIVERY PERIOD
The supply, installation of items as stipulated herein shall be completed by the vendor within
the period as under:
i. Servers & UPSs
ii. Power Conditioning Equipment (UPS)
With in 20 Weeks from the
date of receipt of order
iii. Networking Components including cabling - Within 20 Weeks from the date of
approval of the cable laying plan. The detailed plan shall be prepared by the firm’s
representatives within 4 weeks from the date of receipt of order & submitted for
approval of the purchaser. The delay in the submission of drawings/plan by the
supplier shall also invite the levy of penalty as specified in the Penalty Clause.
AVAYA/ EQUIVALENT Testing Certification
The submission of the AVAYA/Equivalent testing certification for network cabling shall
not be linked with the above delivery period. However AVAYA/Equivalent testing
certification shall have to be submitted within 6 months from the date of
commissioning of the networks. A report after testing the various points (I/O and fibre)
through pentascanner etc. may be submitted.
The installation at (i) above shall include one-time configuration changes/
settings as per Scope mentioned in the specifications.
In case the supplier is unable to complete whole or any item of supply within stipulated
period, for recognized reasons of ‘Force Majeure’ mentioned in clause 3 below, he
shall be responsible to furnish well in time sufficient documentary evidence to the
satisfaction of the purchaser to prove the existence of conditions mentioned in the
Clause 3, so as to justify grant of extension by the purchaser of the ‘Delivery Period’
mentioned above. Such extension will be granted by purchaser for the period for
which the completion of supply is proved, by the supplier, to have been delayed for the
said reasons due to ‘Force Majeure’. In case of delay in delivery, the dispatches shall
be made only after obtaining written consent of the purchaser.
3. FORCE MAJEURE
The supplier shall not be liable for any penalty charges due to delay in manufacture
or delivery of material resulting from any causes beyond the supplier's reasonable
control including but not limited to compliance with regulations, orders or instructions
of Central/State or Municipal Govt. or Agency, thereto, acts of God, Acts of Civil &
Military authorities, fires, floods, strikes, lockouts, freight embargoes, war risks, riots
and civil commotion’s. The supplier will seek extension of delivery period within three
weeks of occurrence of such an event and clearly state anticipated delay in supply on
account of such an event/events. On receipt of such request from the supplier,
extension in delivery period may be granted for the period for which the completion of
work is proved by the supplier to have been delayed for circumstances covered by
reasons of 'Force Majeure' subject to further conditions that if the delivery period is
likely to be extended by more than 60 days on account of any event, the purchaser
shall have the option to accept any portion of the balance material and cancel the
order for the rest provided, however, that if material had been manufactured
exclusively for the purchaser under contract prior to the commencement of FORCE
MAJEURE circumstances, it shall be accepted by the purchaser and the
cancellation will be without any liability for damages on the part of the supplier and
without any payment of compensation by the Board.
4. EXTENSION IN DELIVERY PERIOD
Any genuine delay in approval of technical detailed drawings, issuance of
amendment of purchase order, conducting inspection and approval of inspection