Specifications

Purchase order no. 7/EDP/COMP/106 Dated : 30/09/2011
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8. COMPLETENESS OF EQUIPMENT
i. Any fittings and accessories which may not have been specifically mentioned in the Purchase
Order, but which are necessary for installation, commissioning & operation of the equipment,
shall be supplied without any extra cost.
ii. The LAN cabling will be considered complete only when it has been fully tested with penta-
scanner & is ready for connection with server & computer.
9. SITE PREPRATION
The sites where the equipment is to be installed are ready in all respect. The suppliers shall
check up all pertinent requirements at the sites and advise any addition/alteration/modification, if any,
prior to the installation of the equipment.
10. RESPONSIBILITY OF DESIGN
The firm shall assume full responsibility for adequate design for the duty entailed to ensure
trouble free long service under tropical conditions and shall use such arrangements, circuits and
materials as conform to the best engineering practices for the operating conditions specified.
11. INSTALLATION AND COMMISSIONING
The firm shall be fully responsible for the installation and commissioning of the equipment,
software and other peripherals without any extra cost, within the delivery period.
12. PERFORMANCE BANK GUARANTEE AND WARRANTY DEED
The supplier shall execute the Warranty Deed and Performance Bank Guarantee as provided in
Clause 13&14 of General Terms and Conditions (Annexure-XII). The said Guarantee/Warranty Deed
shall be furnished by the supplier on the standard Performa given at Annexure -XIII (a) & XIII (b). The
Performance Bank Guarantee and Warranty deed shall be furnished by the supplier prior to supply of
equipment without which no payment shall be released.
13. WARRANTY
i. The firm shall give five-year free comprehensive on-site Warranty for the equipment except
software for which it shall be 3 months media warranty from the date of commissioning and
in addition shall be governed by the warranty clause (Clause :12, Annexure -XII - General
Terms & Conditions of Purchase order).
ii. The firm shall ensure 95% uptime computed on monthly basis for all the items during
warranty period of five years. If the up-time during warranty period is less than the specified
limit, the warranty period for that item shall be extended by the same period by which the
up-time falls short of this limit.
14. DRAWING, LITERATURE AND MANUALS
The firm shall provide complete set of drawings/sketches, literature, and manuals for insallation
and use of the computer system.
15. EARNEST MONEY/SECURITY DEPOSIT
The earnest money deposited by the firm amounting to Rs. 2, 00,000/- (Rs. Two Lac only) vide
DD No. 231794 dated 23/5/2011 with the bid shall be converted into Security Deposit immediately on
the receipt of the acceptance of the purchase order and shall be retained as a guarantee for faithful and
satisfactory execution of the Purchase Order and shall be refunded after expiry of warranty period
provided nothing is due from supplier on any account. However, the earnest money/security deposit
furnished by the firm shall be forfeited, in part or in full, under the following circumstances:-
a) If the firm withdraws his tender at any stage during the currency of his validity period, his earnest
money shall stand forfeited in full.
b) If the P.O. has been issued but the supplier refuses to comply with it, the earnest money
deposited by him shall be forfeited in full, irrespective of the fact whether the Board sustains any
loss on account of his default or not. This forfeiture shall be without prejudice to the right of the
Board to claim any other damages as admissible under the law as well as to take such executive
action against the supplier as black listing, etc.
c) Where the purchase order has been accepted but the supplier stops making the supplies after
partially fulfilling the purchase order, the security deposit shall be retained and adjusted against
any loss that may be caused to the Board through risk purchase from alternative source and/ or
any other damage recoverable from the supplier under the terms of the contract.
d) In the event of a breach of contract in any manner, the security deposit shall be forfeited and
adjusted against the claim of the Board on the supplier for any damage or for any loss sustained
by the Board on account of such breach.
16. METHOD OF RAISING INVOICE
i.) Invoices/bills for all payments shall be prepared in triplicate by the supplier out of which
original copy (duly stamped and pre-receipted) and one spare copy alongwith despatch
documents shall be sent to the Sr. Accounts Officer, BBMB, Sector 19-B Madhya Marg,
Chandigarh. The third copy alongwith copy of despatch documents/challan shall be sent
to the consignee. The Supplier shall give at least a week’s notice before despatch of