Specifications

Purchase order no. 7/EDP/COMP/106 Dated : 30/09/2011
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3. DELIVERY PERIOD
i) The supply, installation & commissioning of Servers(Sr.No. 1.1 to 1.8), Software (Sr. no.
2) and UPS’s (Sr.No. 3) shall be completed within 20 weeks from the date of receipt of
order including one-time configuration changes / settings as per scope mentioned
in para-2 above..
ii) The networking components including cabling within 20 weeks from the date of approval
of cable laying plan. The detailed plan shall be prepared by the firm’s representatives
within 4 weeks from the date of receipt of order & submitted for approval of the
purchaser. The delay in the submission of drawings/plan by the supplier shall also
invite the levy of penalty as specified in the Penalty Clause 5 of General Terms &
Conditions of PO.
For delay in delivery, penalty charges shall be levied as per clause 5 (penalty charges) of General
Terms & Conditions of PO given in Annexure-XII. The delivery of the equipment and software shall be
taken at various offices of BBMB located at Chandigarh, Nangal, Talwara and Sundernagar as given at
Annexure-XI.
4. TERMS OF PAYMENT
4A. For equipment except one-time services, passive networking components & Labour
Charges
100% advance payment against Bank documents will be made on proof of despatch of material
by the Rail/Road (for short-listed firms and public sector undertakings by any road transporter,
for others by bankers approved transporter). Before allowing 100% advance payment against
bank documents, a Bank Guarantee of the value of 10% of contract price shall be submitted,
which shall remain valid for a period of one year from the date of final execution of the contract.
The bank guarantee shall be furnished by the firm one month before the commencement of
delivery.
4B. For one-time services / configuration changes
100 % payment of one-time configuration changes/ settings as per scope mentioned in para-
2.1.1 & para 2.2.1 above shall be made after completion of this scope.
4C For passive networking components and labour charges
i. 70% payment shall be made upon receipt of material (passive networking components) at
site in good condition.
ii. 10% out of balance 30% payment of passive networking components and 90% payment of
labour charges shall be released after completion of cabling, termination work etc.
iii. The balance 20% payment of passive networking components subject to adjustment as per
actuals and balance 10% payment of labour charges shall be made after measurement &
pentascanning testing (deemed date of commissioning) of all the networks.
iv. The payment of Avaya/Equivalent certification shall be made after the certificate is received &
shall not be linked with the payment at S.No. i, ii and iii above
.
4D For Facility Management Services
The payment for Facilities Management Services shall be paid quarterly for a total life cycle of
five years
.
5. DETAILS OF EXISTING EQUIPMENT FOR BUY-BACK
The technical details and quantities of the existing equipment to be returned under buy-back are
placed at Annexure-VIII. This equipment is presently in use at BBMB offices at Chandigarh, Nangal,
Talwara and Sundernagar & elsewhere and the same shall be removed/taken back after the new
machine has been installed and data has been transferred/copied on the new machines.
6. DESPATCH INSTRUCTIONS
The material duly insured and freight on pre paid basis shall be despatched as per distribution
mentioned in Annexure-XI under intimation to the System Software Manager, SLDC Complex, Ind. Area
Phase-1, BBMB, Chandigarh-1600 02 and Sr. Accounts Officer (P), Sector-19B, Madhya Marg, BBMB
Chandigarh-160019.
7. DETAILED TECHNICAL SPECIFICATIONS
The detailed technical specifications (guaranteed technical particulars (GTP)) of the Servers,
Software, Networking Equipment & Power conditioning equipment shall be as per Annexure-VII. The
detailed Specifications for Facilities Management Services (FMS) shall be as per Annexure-X. However,
in case any equipment / software offered become end of sale / obsolete, latest equipment /
software higher or meeting at least the minimum specifications of BBMB shall be supplied.