User`s manual

34
Answering system operation
Outgoing announcements
Outgoing announcements are the messages callers
hear when calls are answered by the answering system.
The telephone is pre-set with an outgoing
announcement. If the telephone is set up to record
messages, it answers calls with “Hello. Please
leave a message after the tone.” You can use this
announcement, or replace it with your own recording.
To play your outgoing announcement
Press ANNC. then you will hear "Announcement. Press
PLAY or press RECORD." Press PLAY/STOP to hear
the outgoing announcement. Press ANNC to exit the
announcement menu.
To record your outgoing announcement
Press ANNC. You will hear "Announcement. Press PLAY
or press RECORD." Then press RECORD and begin
speaking after you hear "Record after the tone. Press
STOP when you are done." Speak facing the telephone
base from about nine inches away. Press PLAY/STOP
when you are done. Your recorded announcement will
be played back. To listen to the recorded announcement
again, press PLAY/STOP. To re-record a new
announcement, press RECORD then follow the above
steps. Press ANNC to exit the announcement menu.
Elapsed time (in seconds) will be shown in the
message window when recording. You can record an
announcement up to 90 seconds long. Announcement
shorter than two seconds long will not be recorded.
To delete your outgoing announcement
Press ANNC. You will hear “Announcement. Press
PLAY or press RECORD." Then press PLAY/STOP
to begin playback. Press DELETE during playback to
delete your announcement. Press ANNC to exit the
announcement menu.
When your announcement is deleted, calls will be
answered with the pre-set announcement described
above.
NOTE: If the
answering system is
full and you want to
record a new
announcement, the
system will announce
"Memory is full." You
will have to delete
some messages before
you can record a new
announcement.