Instruction manual
To Program Fax 2 (Receive—Ext. Y)
1.
Use
Line Assignment (#301)
to assign only line A to extension Y.
2.
Set
Automatic Extension Privacy (#304)
for extension Y to “on.”
3.
To monitor the fax machine at extension Y, use
Fax Machine Extensions
(#601)
to identify extension Y as a fax extension and program a Fax
Management button.
4.
Make sure extension Y is not assigned to any
Pickup Groups (#501),
any
Calling Groups (#502),
the
Night Service Group (#504),
or any
Hunt
Groups (#505).
5.
If the fax machine has the Notify feature, set it to “intercom first.” If the fax
machine does not have the Notify feature and you want it to be able to dial
out when fax 1 is unavailable, set
Automatic Line Selection
for extension
Y to “outside lines first” (line A selected last).
6.
Set
Line Ringing
for line A to “immediate ring;” set all other lines at extension
Y to “no ring.” (For all other extensions, set line A to “no ring” or “delayed
ring.”)
Answering Machines
You can use an answering machine to answer calls at night when no one is
around, or during business hours when no one can get to the phone. If you
have an AT&T answering machine with the Call Intercept feature, you can pick
up a call that has been answered by the answering machine by joining the call
from any system phone. When you do so, the system sends the answering
machine a signal that makes it hang up.
The following are ways you can connect answering machines to your system:
■
■
■
Single answering machine.
This basic setup can cover all the lines in
the system. Anyone on the system can call the machine to retrieve
messages.
Multiple answering machines.
If you get too many calls for one
machine to cover, connect two or more machines to cover all calls.
Personal answering machine.
An answering machine can share an
extension with a phone to answer calls to the extension.
NOTE:
If you have an answering machine and a phone on the same extension, the
answering machine will only be able to answer calls when the phone is idle.
Using Auxiliary Equipment
4-9