Instruction manual

Send and Receive Fax Machines
If your business has high-volume fax traffic, you can set up two fax machines,
one that only sends and the other that only receives. For example, in Figure 4-3,
there are two fax machines. Fax 1 is the send machine, fax 2 is the receive
machine. Line A is the fax line, the number of which is published as the fax
number. If fax 2 doesn’t answer line A, fax 1 will.
Fax
Line A
Ext X FAX 1
Send
CONTROL
UNIT
Lines
Ext Y
FAX 2
Receive
Figure 4-3. Send and Receive Fax Machines
To Use
When you send a fax, an outside line will be automatically selected. Incoming
fax calls on the fax line are answered automatically by fax 2. If a fax comes in
on a line other than line A, you can transfer the call to fax 2 (see “Transferring a
Call to the Fax Machine” earlier in this chapter). If you have programmed a Fax
Management button, you can transfer a call to the fax machine with a single
touch, as well as monitor the status of the fax machine (see “Fax Management
Feature” earlier in this chapter). If fax 1 is set for “delayed” ring on line A, fax 1
can pick up fax transmissions when fax 2 does not answer.
To Program Fax 1 (Send—Ext. X)
1.
2.
3.
4.
5.
6.
Use Line Assignment (#301) to assign one or more lines to extension X
(including line A).
Set
Automatic Extension Privacy (#304) for extension X to “on.”
To monitor the fax machine at extension X, use
Fax Machine Extensions
(#601)
to identify extension X as a fax extension and program a Fax
Management button.
Make sure extension X is not assigned to any
Calling Groups (#502), any
Pickup Groups (#501), the Night Service Group (#504), or any Hunt
Groups (#505).
Set Automatic Line Selection for extension X to “outside lines first” (line A
selected last).
Set
Line Ringing for line A to “delayed ring;” set all other lines to “no ring.”
4-8 Using Auxiliary Equipment