Instruction manual

Preparation
Floor Plan
Use a floor plan to make planning more manageable and to ensure that the
correct telephone equipment is assigned to each employee.
If your organization is moving to a new location, a floor plan may already be
prepared and you may be able to get a copy of it from your management.
Create a floor plan in two phases:
1. Indicate the location and type of telephones, adjuncts (fax, answering
machines, etc.), and data terminals.
2. When you assign extension numbers, indicate the assigned numbers on the
floor plan.
Note: In this book, telephones and associated adjuncts, such as answering
machines or data terminals, or adjuncts connected directly to the control unit,
are called ‘stations.”
Planning Instructions:
1. Use a large sheet of paper and sketch your office layout. The location of
office walls and other partitions is important when features are assigned
to telephones that must be within hearing range of each other. For example
pickup group members must be able to hear each others' telephones
ringing.
2. Indicate the location of each employee's telephone, other locations where
there will be a telephone (such as in a conference room), and the loc-
ations of data terminals, PCs, and host computers. Use the symbols
shown in figure 1-3.
3. Indicate the type of telephone at each location, using an abbreviation that
includes the number of programmable buttons. For example, write "MLX-10"
at 10 button MLX telephones, "MLX-20L" at 20 button MLX display
telephones, "BIS-34" at 34 button Analog multiline telephones, and so forth.
4. Indicate the type of adjunct at each location. Write "fax", ans. mach."
(answering machine), "headset", or other type of adjunct benethe the
symbol.
Floor Plan 1-11