Instruction manual

Creating, Changing, and Using Group Lists
To send a broadcast message, follow the instructions below:
1. Log in to the MERLIN MAIL—ML system as the system administrator.
The system administrator’s name plays; then the Voice Mail Activity Menu
plays.
2. [ 1 ] to record a message.
The system prompts you to record at the tone.
3. Record your message (up to 2 minutes) followed by [ 1 ].
The Message Editing Menu plays.
4. Select one of the following options or skip to Step 5:
— [ 2 ] [ 3 ] to play back the message.
— [ 2
] [ 1 ] to re-record the message.
— [ *
] [ D ] (or [ * ] [ 3 ]) to delete the message.
5. [ *
] [ # ] to approve the message.
The system prompts you to enter an extension and [ # ] or [ * ] [ 5 ] to enter a
Group List.
6. [ * ] [ 6 ] to send the message to all subscribers.
The system tells you that the message will be sent to all subscribers and that
the message is scheduled for delivery. The Voice Mail Activity Menu plays.
NOTES:
[ * ] [ 6 ] is not mentioned in the message addressing prompt. It is
only available to the system administrator for sending Broadcast
messages.
If you entered extensions or Group List numbers before pressing
[ * ] [ 6 ] you will not be able to use the Broadcast feature to send
that message unless you first delete the extensions or group lists
entered. To do this, press [ * ] [ D ] (or [ * ] [ 3 ]) as many times as
needed to delete the extensions or group lists. Then press [ *
] [ 6 ]
to use the Broadcast feature.
Sending Messages Using Broadcast or Group Lists
6-9