Technical information

ADVANCED GROUP FAXING
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Word form List files content
@+TAG[tfn=<<FaxNumber>>]
@+TAG[cvr=classic]
---------Page Break ----------
Hello Mr. <<Name>>
Do you still live in <<Location>>
Name, Location, FaxNumber
Smith, London, 5551212
Jones, New York, 5551213
Notice that the example form file contains an embedded fax number (@+TAG [tfn=«FaxNumber»]) and an
embedded cover page designation (@+TAG [cvr=classic]), followed by a page break. This first page break tells
the fax server that all the information in the document before the page break is destination data, not part of the actual
fax. The embedded fax number value is a field that will be read from the list file.
Note
The entire embedded tag area of the form file (i.e., everything before the first page break) must have the Courier
font applied to it. Otherwise, the fax server will image the embedded tag statements as plain text.
The remainder of the form file is the actual fax template which will be individualized for each recipient. This includes a
salutation using a name field («Name») and the survey question using a location field («Location»).
The sample list file is a text file. Each data record is separated by a hard return; each value within that record is
separated by a comma. Typically, the first record in a list file contains the header labels for the remaining records. In
this case, header labels Name, Location and FaxNumber tell us that each subsequent record (line) will contain
these three pieces of information (values) in this order.
This is how each person's fax survey will look:
Print driver
Normal mail merge jobs are sent to a hardcopy printer. Fax merge jobs must be imaged into a single PCL file. This
PCL file must contain all the individualized pages for all fax merge recipients. There are two ways to accomplish this:
Send your word processor's mail merge output directly to a VSI-FAX print driver. This will automatically create
a single PCL file that can be sent to the fax server via one of the fax clients.
Use your computer's Print to File command to save your word processor's mail merge output to a PCL
file. The advantage to this method is that you can use this with various server integration techniques (e.g.,
vfx commands, tag and batch files, autosend, etc.) to submit the PCL file to the fax server.
Delivery mechanisms
After the PCL file has been created by the print driver, it is ready to be submitted to the fax server for fax merge
processing. In order to have the fax server perform special fax merge processing on it, you must deliver the PCL file
as a fax attachment in a fax envelope with faxmerge as the fax number. There are two basic ways to do this:
If you directed your word processor output to one of the VSI-FAX print drivers, a fax form will be displayed and
the PCL file will be included automatically as an attachment. If you are using the VSI-FAX Outlook Client,
enter the following MAPI command in the To field:
[Fax:FAXMERGE]